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Published 13 Feb 2026, 17:18 GMT

Official UK procurement notice

Southwark Holiday Activity and Food (HAF) Programme 2026-28

Official notice

Authority: Southwark Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Health & Social Care (85)Recreational, cultural and sporting services (92)Community & Cultural Services (98) Delivery: London (UKI44)
Published estimate£4,500,000≈ £1.6m / year · £5,400,000 inc. VAT
Submissions closed 22 Mar 2026
Contract term 2 yrs 9 moends 9 Mar 2029 · starts 1 Jun 2026

What is being bought

Published requirement description

Southwark Council is seeking to appoint providers to deliver the Holiday Activity and Food programme across Southwark, locally known as Southwark Food and Fun Programme. This programme is delivered in Easter, summer and winter school holidays to children age 4- 16 years who are eligible for benefits related Free School Meals.

A 12 month break-clause is likely to be included in the contract, to be activated prior to the end of each 12 month period (if applicable).

Providers will be expected to deliver the programme in line with the Department of Education's standards for holiday provision and the Council's local specification. www.gov.uk/government/publicati… ↗

CPV: Health and social work services · Other community, social and personal services · Recreational, cultural and sporting services

The lotProcurement structure

single lot · value published
Lot #1 2 yrs 9 moSMEVCSEPublished value£4,500,000
Contract period: 1 Jun 2026 – 9 Mar 2029 (2 yrs 9 mo)Value: £4,500,000 exc. VAT · £5,400,000 inc. VAT
Delivery: LondonEligibility: SME eligibleVCSE eligible
85000000 Health and social work services92000000 Recreational, cultural and sporting services98000000 Other community, social and personal services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    None.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price: 60%
  • Quality: 40%
Conditions of participation1
  • Condition of participation

    None.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Feb 2026, 17:18 GMT
Last source update
13 Feb 2026, 17:18 GMT
Authority reference
DN805638
FTS notice number
2026/S 000-013634
Latest notice
Tender notice (UK4)
Classification (CPV)
Health and social work servicesOther community, social and personal servicesRecreational, cultural and sporting services
Delivery area
London (UKI44)
Official registry OCID
ocds-h6vhtk-065460 Find a Tender

How it was run

Official notice
Submission deadline
22 Mar 2026, 11:59 GMT
Clarification deadline
6 Mar 2026, 12:00 GMT
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

All document submissions (including Form of Tender, Pricing schedule spreadsheet and sample menu) are to be emailed to [email protected].

Please also ensure the separate Microsoft Form is also completed.

Timeline

13 Feb 2026 → 1 Jun 2026 · 4 dates
  1. Tender notice published259 days ago
    13 Feb 2026, 17:18 GMT
  2. Clarification questions by238 days ago
    6 Mar 2026, 12:00 GMT
  3. Submission deadline222 days ago
    22 Mar 2026, 11:59 GMT
  4. Contract starts152 days ago
    1 Jun 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    13 Feb 2026, 17:18 GMT
    UK4

Contracting authority & participating public bodies

London Borough of Southwark

Contracting authorityPublic authority - sub-central government GB-PPON: PXTW-7647-VDLV Southwark Council, London, London, SE1 2QHContact name, email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsAll tender documents can all be found via this GoogleDrive link (https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing).
  • Bidding documents and specifications tenderBidding documents and specificationsPlease ensure this Microsoft Form is completed, alongside returning the Form of Tender, Pricing schedule spreadsheet and sample menu via email ([email protected]).
  • Technical specifications tenderTechnical specificationsAll tender documents, including the specification can be found in this GoogleDrive - https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender