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Published 11 Feb 2026, 01:49 GMT

Official UK procurement notice

Southwark Film Location Service

Official notice

Authority: Southwark Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitableVCSE suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: London (UKI44)
Concession value (operator's revenue)£1,400,000operator revenue, not the authority's budget
Submissions closed 10 Mar 2026
Contract term 3 yrsends 30 Jun 2029 · up to 30 Jun 2030 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

The London Borough of Southwark (the ‘Council’) is currently seeking to award a contract for the provision of Film Location Services which will be let as a service concession contract on a profit and/or revenue-share basis. The term of the contract will be 36 months from 1 July 2026 to 30 June 2029 with an option at the sole discretion of the Council to extend the term of the contract for a further 12 months until 30 June 2030.

CPV: Recreational, cultural and sporting services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£1,400,000
Contract period: 1 Jul 2026 – 30 Jun 2029 (3 yrs) · up to 30 Jun 2030 with extensionsValue: £1,400,000 exc. VAT · £1,680,000 inc. VAT
Delivery: LondonEligibility: SME eligibleVCSE eligible
Extensions: The term of the contract will be 36 months from 1 July 2026 to 30 June 2029 with an option at the sole discretion of the Council to extend the term of the contract for a further 12 months until 30 June 2030.
92000000 Recreational, cultural and sporting services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    N/A

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Service Delivery : Vision and Approach - 5% Dedicated Resources - 5% Business plan - 15% Additional Services - 5% Risk Management - 5%
  • Service Development: Operations, including skills development - 5% Communication and promotion - 5%
  • Management and Monitoring: Performance outputs - 3% Governance, organisational health and compliance - 7%
  • Contract Profit: Contract Profit - projected income to the Culture Service (higher is better) - 20%
  • Contract Turnover: Contract Turnover - projected gross sales (higher is better) - 20%
Conditions of participation1
  • Condition of participation

    N/A

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Feb 2026, 01:49 GMT
Last source update
11 Feb 2026, 01:49 GMT
Authority reference
DN805291
FTS notice number
2026/S 000-012160
Latest notice
Tender notice (UK4)
Classification (CPV)
Recreational, cultural and sporting services
Delivery area
London (UKI44)
Official registry OCID
ocds-h6vhtk-064d44 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
10 Mar 2026, 13:00 GMT
Clarification deadline
24 Feb 2026, 10:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

11 Feb 2026 → 1 Jul 2026 · 4 dates
  1. Tender notice published263 days ago
    11 Feb 2026, 01:49 GMT
  2. Clarification questions by249 days ago
    24 Feb 2026, 10:00 GMT
  3. Submission deadline235 days ago
    10 Mar 2026, 13:00 GMT
  4. Contract starts123 days ago
    1 Jul 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    11 Feb 2026, 01:49 GMT
    UK4

Contracting authority & participating public bodies

London Borough of Southwark

Contracting authorityPublic authority - sub-central government GB-PPON: PXTW-7647-VDLV Southwark Council, London, London, SE1 2QHContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender