Southampton District Christmas Lights

{
  "id": "040816-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-05-05T09:31:56+01:00",
  "ocid": "ocds-h6vhtk-06495e",
  "buyer": {
    "id": "GB-PPON-PCGN-2413-RBTX",
    "name": "Southampton City Council"
  },
  "tender": {
    "id": "REQ/1000502",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 300000,
          "currency": "GBP",
          "amountGross": 360000
        },
        "status": "active",
        "renewal": {
          "description": "2 x 12 months"
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00",
          "maxExtentDate": "2029-07-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
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        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ32",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "31522000",
            "scheme": "CPV",
            "description": "Christmas tree lights"
          },
          {
            "id": "31527200",
            "scheme": "CPV",
            "description": "Exterior lights"
          },
          {
            "id": "31527260",
            "scheme": "CPV",
            "description": "Lighting systems"
          }
        ]
      }
    ],
    "title": "Southampton District Christmas Lights",
    "value": {
      "amount": 300000,
      "currency": "GBP",
      "amountGross": 360000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "040816-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/040816-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-05-05T09:31:56+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2027-03-01T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-06-29T23:59:59+01:00"
    },
    "description": "The purpose of this procurement is to appoint a single Service Provider to deliver Christmas lights across Southampton's district centres. The contract covers the design, supply, installation, operation, maintenance, removal and storage of Christmas lights, together with all associated services required to deliver a safe, reliable and visually appropriate festive lighting scheme.   \nFull information can be found within the tender documentation.",
    "tenderPeriod": {
      "endDate": "2026-06-04T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-05-28T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PCGN-2413-RBTX",
      "name": "Southampton City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ32",
        "country": "GB",
        "locality": "Southampton",
        "postalCode": "SO14 7LY",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Civic Centre Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PCGN-2413-RBTX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@southampton.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "010659-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-02-05T16:10:00Z",
  "ocid": "ocds-h6vhtk-06495e",
  "buyer": {
    "id": "GB-PPON-PCGN-2413-RBTX",
    "name": "Southampton City Council"
  },
  "tender": {
    "id": "SCC-2026-0659",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00",
          "maxExtentDate": "2031-05-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ32",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "31522000",
            "scheme": "CPV",
            "description": "Christmas tree lights"
          },
          {
            "id": "31527260",
            "scheme": "CPV",
            "description": "Lighting systems"
          },
          {
            "id": "42131300",
            "scheme": "CPV",
            "description": "Christmas trees and other assemblies of valves"
          },
          {
            "id": "51000000",
            "scheme": "CPV",
            "description": "Installation services (except software)"
          }
        ]
      }
    ],
    "title": "Southampton District Christmas Lights",
    "value": {
      "amount": 300000,
      "currency": "GBP",
      "amountGross": 360000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "This procurement seeks a single provider to deliver safe, reliable and energy efficient festive lighting across seven Southampton district centres within a fixed annual budget. \nThe aim is to provide a coherent and durable scheme that supports local centres, prioritises public safety, reduces electricity use, maximises reuse of assets and adapts to changing site and infrastructure constraints. \nSuccess relies on timely installation, consistent operation, robust maintenance and fault response, full compliance with technical and PFI requirements, and clear reporting. The council expects outcomes that maintain visual quality, minimise environmental impact and support smooth delivery over the full contract term, efficient festive lighting across seven Southampton district centres within a fixed annual budget. \nThe current spend for festive lighting is a fixed £60,000 per year for a fully managed service covering design, installation, maintenance, removal and storage across seven district centres, with electricity paid separately by the council.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PCGN-2413-RBTX",
      "name": "Southampton City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ32",
        "country": "GB",
        "locality": "Southampton",
        "postalCode": "SO14 7LY",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Civic Centre Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PCGN-2413-RBTX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@southampton.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "010659-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/010659-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-02-05T16:10:00Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-02-13T23:59:59Z",
        "description": "Southampton City Council \"The Council\" or \"SCC\" is seeking a contractor for the supply, design, installation, maintenance/repairs and removal or Christmas lighting displays during the festive period across seven (7) districts across the city.\nThe contract is to run for an initial 3 years, with the potential to run for a maximum of 5 total years with 2x 12 month extension options.\nAs part of the tender requirements, SCC requires all bidding organisations (and any proposed sub-contractor) operating within the highway electrical sector to be registered to the Highway Electrical Registration Scheme (HERS), or equivalent, as the scheme works to ensure that all organisations operating within the sector are fully compliant with NHSS8.\nThe budget is fixed at a maximum of £60,000 per annum and the price evaluation will be evaluated against this fixed annual figure.\nThe tender is expected to be weighted at:\n- Quality: 60%\n- Price: 40%\nWith the following Method Statement Questions (MSQ) \n1. Maintenance, Inspections & Call-outs - 15%\n2. Design Approach & Visual Quality - 15%\n3. Energy Efficiency & Electricity Management - 10%\n4. Technical & Safety Approach - 10%\n5. Delivery & Programme - 5%\n6. Social Value Offering & Delivery - 5%\nNote: These weightings and MSQs are open to being changed at the Council's discretion, at any time, in the lead up to tender publication.\nInformation on how to register to our e-tendering portal, Proactis, can be found at the following link \nhttps://www.southampton.gov.uk/business-licensing/supply-council/supply-portal-instructions/\nPlease contact jack.martin@southampton.gov.uk for any queries you may have regarding this upcoming tender"
      }
    ]
  },
  "initiationType": "tender"
}