Find a TenderAwardedContract details notice

Published 30 Sept 2025, 17:08 BST

Official UK procurement notice

SOL Licensing Supplies for Plates and Badges 2026

Authority: Solihull Metropolitan Borough Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Leather and textile fabrics, plastic and rubber materials (19)Transport Equipment & Vehicles (34)Security, fire-fighting, police and defence equipment (35) Delivery: West Midlands (UKG)

Published estimate£270,000≈ £77k / year · £324,000 inc. VAT

Submissions closed 28 Oct 2025awarded 15 Dec 2025

Awarded to VIP System Limited

Contract term 3 yrs 6 moends 30 Jun 2029 · up to 30 Jun 2030 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

This contract is to procure the necessary supplies, equipment, and any associated

software/services required, to enable the Council to create, customise, issue and affix

licences. The supplies will include (as a minimum), vehicle plates, brackets (or other

fixings to secure the plates), licence cards/badges and any supplementary products such

as lanyards/clips for the badges.

The authority expects to re-tender this requirement around 1 Nov 2029, 23:59 GMT.
No preliminary market engagement: N/A

CPV: Identification badges · Parts and accessories for vehicles and their engines · Plastic products

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrs 6 moSMEPublished value£270,000

Contract period: 1 Jan 2026 – 30 Jun 2029 (3 yrs 6 mo) · up to 30 Jun 2030 with extensionsValue: £270,000 exc. VAT · £324,000 inc. VAT

Delivery: West MidlandsEligibility: SME eligible

Extensions: Additional related products may be purchased under this contract. Potential additional products related to the Licensing function can be suggested by Tenderers and will be captured in the 'Pricing Return Document'. · There is one 12 month extension available at the Council's discretion subject to satisfactory performance of the contract.

19520000 Plastic products 34300000 Parts and accessories for vehicles and their engines 35123400 Identification badges

Pre-qualification & selection criteria (PQQ)1

Technical & professional ability
As this procurement is following an Open Tender procedure there is no separate conditions of participation selection stage, so all interested suppliers may submit a tender without restriction. However, there are minimum Pass/Fail criteria clearly stated in the tender documents.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 25%Social value: 15%

Published sub-criteria (3)

Technical Return: 60%
Pricing Return: 25%
Social Value Return: 15%

Published award criteria (3)

Technical Return
Pricing Return
Social Value Return

Conditions of participation1

Technical & professional ability
As this procurement is following an Open Tender procedure there is no separate conditions of participation selection stage, so all interested suppliers may submit a tender without restriction. However, there are minimum Pass/Fail criteria clearly stated in the tender documents.

What this means for your bid

Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Nov 2029
First published: 30 Sept 2025, 17:08 BST
Last source update: 17 Sept 2026, 15:57 BST
Award evaluation window: Submission end – 17 Nov 2025
Authority reference: SOL22932
FTS notice number: 2025/S 000-061072
Latest notice: Contract details notice (UK7)
Classification (CPV): Identification badgesParts and accessories for vehicles and their enginesPlastic products
Delivery area: West Midlands (UKG)
Official registry OCID: ocds-h6vhtk-05a557 Find a Tender

How it was run

Official notice

Run through: portal not identified

Electronic submission allowedLanguage: EN

Submission deadline: 28 Oct 2025, 12:00 GMT
Clarification deadline: 13 Oct 2025, 18:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Tenders are to be submitted via the Council's Procurement Portal.(solihull.my.site.com/s/ ↗)

Timeline

30 Sept 2025 → 17 Sept 2026 · 8 dates

Tender notice published387 days ago
30 Sept 2025, 17:08 BST
Clarification questions by374 days ago
13 Oct 2025, 18:00 BST
Submission deadline359 days ago
28 Oct 2025, 12:00 GMT
Award decision expected by338 days ago
17 Nov 2025, 23:59 GMT
Assessment summaries sent310 days ago
16 Dec 2025
Standstill ends296 days ago
29 Dec 2025, 23:59 GMT
Contract starts294 days ago
1 Jan 2026
Latest notice published35 days ago
17 Sept 2026, 15:57 BST

Notice history

6 events · 4 releases on Find a Tender · since 30 Sept 2025

Tender notice published
30 Sept 2025, 17:08 BST
UK4
Tender notice published
30 Sept 2025, 17:28 BST
UK4
Contract award notice published
16 Dec 2025, 09:41 GMT
UK6
Status changed to complete
16 Dec 2025, 09:41 GMT
Contract signature expected
30 Dec 2025, 23:59 GMT
scheduled
Contract details notice published
17 Sept 2026, 15:57 BST
UK7

Published amendments (1)

Updated to correct minor errors from our e-sender.

Routine re-releases (4)

2025-09: 1 release · 30 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £270,0001 award exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 1 Jan 2026

Awarded to	Value	Date	Status
VIP System LimitedSME1 Jan 2026 – 30 Jun 2029 · up to 30 Jun 2030Extensions: There is one 12 month extension available at the Council's discretion subject to satisfactory performance of the contract. · Options: An ability to direct award the procurement of additional items (related to the licensing function), depending on future policy requirements, such as (but not limited to) door/window stickers to emphasise and enhance the public safety message.	£270,000	15 Dec 2025	Awarded

Contracts

Contract 1 · VIP System LimitedSME
Signed
1 Jan 2026
Value
£270,000
Period
1 Jan 2026 – 1 Jan 2029 · up to 30 Jun 2030 with extensions
Status
active
Extensions
1 x 12 month extension option available
3 agreed KPIs: Percentage of Deliveries Received within Agreed Delivery Time · Percentage of Products Returned due to Fault/Failure/Poor Quality · Percentage of Waste Product Collections made on Time (if applicable)
- Percentage of Deliveries Received within Agreed Delivery Time, Good Above 95% Approaching Target Over 90% up to 95% Requires Improvement Over 70% up to 90% Inadequate Below 70% Other Performance cannot be described as good, approaching target, requires improvement or inadequate
- Percentage of Products Returned due to Fault/Failure/Poor Quality, Good 0% Approaching Target Over 0% up to 10% Requires Improvement Over 10% up to 30% Inadequate Above 30% Other Performance cannot be described as good, approaching target, requires improvement or inadequate
- Percentage of Waste Product Collections made on Time (if applicable), Good Above 85% Approaching Target Over 70% up to 85% Requires Improvement Over 50% up to 70% Inadequate Below 50% Other Performance cannot be described as good, approaching target, requires improvement or inadequate

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	0	—

Contracting authority & participating public bodies

Solihull Metropolitan Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGWC-7578-LYDG Council House, Manor Square, Solihull, West Midlands, B91 3QBContact email

Bidders & participating suppliers

2 commercial parties on the notice

VIP-SYSTEM LIMITEDAwarded supplierGB-PPON: PMXL-4546-VQJL Unit 2 Rutherford Court, Clydebank, Scotland, G81 2QPContact email
VIP-System LimitedAwarded supplierGB-COH: SC132864GB-PPON: PMXL-4546-VQJL 2 Rutherford Court, 15 North Avenue, Clydebank Business Park, Clydebank, Scotland, G81 2QPContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender17 Sept 2026, 15:57 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Dec 2025, 09:41 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender30 Sept 2025, 17:28 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender30 Sept 2025, 17:08 BST