Soft Facilities Services

{
  "id": "034479-2024",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 2,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2024-10-24T13:47:23+01:00",
  "ocid": "ocds-h6vhtk-03e2f1",
  "buyer": {
    "id": "GB-FTS-14372",
    "name": "University of Ulster"
  },
  "awards": [
    {
      "id": "034479-2024-project_27467-1",
      "title": "Soft Facilities Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-128151",
          "name": "Bidvest Noonan (UK) Limited"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "hasSubcontracting": true
    }
  ],
  "tender": {
    "id": "Project_27467",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "It is anticipated the contract will be for five (5) years initially, with an option to extend for any periods up to and including sixty (60) months.\nThere is an option for provision of Portering room utilisation services for contract years 3-10.\nThere is an option for provision of Flood Defence services at any stage during the contract term."
        },
        "hasOptions": true,
        "description": "Ulster University is awarding a single contract for Soft Facilities Services which will include:\n• Security services\n• Car parking services\n• Cleaning services\n• Portering services (including on-campus mail and inter-campus delivery)\n• Flood defence services Additional information: The estimated total value stated above in Section II.1.7 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Security and Carparking Services Delivery",
              "type": "quality",
              "description": "15"
            },
            {
              "name": "Cleaning and Portering Services Delivery",
              "type": "quality",
              "description": "13"
            },
            {
              "name": "Cleaning and Portering Services Resources",
              "type": "quality",
              "description": "3"
            },
            {
              "name": "Flood Defence Services Delivery",
              "type": "quality",
              "description": "3"
            },
            {
              "name": "Contract and Resource Management",
              "type": "quality",
              "description": "9"
            },
            {
              "name": "Contract Mobilisation",
              "type": "quality",
              "description": "3"
            },
            {
              "name": "Staff Retention and Minimising Staff Turnover",
              "type": "quality",
              "description": "11"
            },
            {
              "name": "Social Value and Carbon Reduction",
              "type": "quality",
              "description": "3"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKN"
          }
        ],
        "additionalClassifications": [
          {
            "id": "64100000",
            "scheme": "CPV",
            "description": "Post and courier services"
          },
          {
            "id": "79710000",
            "scheme": "CPV",
            "description": "Security services"
          },
          {
            "id": "79993100",
            "scheme": "CPV",
            "description": "Facilities management services"
          },
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          },
          {
            "id": "98341120",
            "scheme": "CPV",
            "description": "Portering services"
          },
          {
            "id": "98351000",
            "scheme": "CPV",
            "description": "Car park management services"
          }
        ]
      }
    ],
    "title": "Soft Facilities Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Soft Facilities Services",
    "reviewDetails": "The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).",
    "classification": {
      "id": "79993000",
      "scheme": "CPV",
      "description": "Building and facilities management services"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-14372",
      "name": "University of Ulster",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN",
        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "countryName": "United Kingdom",
        "streetAddress": "Block X Room X031, Cromore Road"
      },
      "details": {
        "url": "http://www.ulster.ac.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "University of Ulster"
      },
      "contactPoint": {
        "email": "d.quinn@ulster.ac.uk",
        "telephone": "+44 2870123456"
      }
    },
    {
      "id": "GB-FTS-128151",
      "name": "Bidvest Noonan (UK) Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "London",
        "postalCode": "EC3A 7BB",
        "countryName": "United Kingdom",
        "streetAddress": "15 St Botolph Street"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "05049403",
        "legalName": "Bidvest Noonan (UK) Limited"
      }
    },
    {
      "id": "GB-FTS-1401",
      "name": "High Court of Justice in Northern Ireland",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Belfast",
        "postalCode": "BT1 3JY",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, Chichester Street"
      },
      "identifier": {
        "legalName": "High Court of Justice in Northern Ireland"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "034479-2024-project_27467-1",
      "title": "Soft Facilities Services",
      "value": {
        "amount": 84265217.34,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "034479-2024-project_27467-1",
      "dateSigned": "2024-10-23T00:00:00+01:00"
    }
  ],
  "description": "The estimated total value stated above in Section V 2.4 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.\nThe University cannot give any guarantee as to the future value or volume of business awarded through this contract. The University reserves the right to modify this contract, under Regulation 72(1)(a) of the Public Contract Regulations 2015, in events of higher or lower spend necessitated by unexpected occurrences. \nIn the event  the contract is terminated in accordance with the provisions of the terms and conditions, the University reserves the right to offer the second ranked Tenderer for this contract, the opportunity to enter into a contract, provided the original terms (including price) offered by that Tenderer remain unchanged from those originally offered by that Tenderer.  The University may also determine, at its sole discretion, to retender. This right will exist throughout the initial contract period.",
  "initiationType": "tender"
}

{
  "id": "008303-2024",
  "tag": [
    "tenderUpdate"
  ],
  "date": "2024-03-15T08:56:58Z",
  "ocid": "ocds-h6vhtk-03e2f1",
  "buyer": {
    "id": "GB-FTS-1400",
    "name": "University of Ulster"
  },
  "tender": {
    "id": "project_27467",
    "title": "Soft Facilities Services",
    "amendments": [
      {
        "id": "1",
        "unstructuredChanges": [
          {
            "where": {
              "label": "Time limit for receipt of tenders or requests to participate",
              "section": "IV.2.2"
            },
            "newValue": {
              "date": "2024-03-26T15:00:00Z"
            },
            "oldValue": {
              "date": "2024-03-25T15:00:00Z"
            }
          }
        ]
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Soft Facilities Services",
    "classification": {
      "id": "79993000",
      "scheme": "CPV",
      "description": "Building and facilities management services"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-1400",
      "name": "University of Ulster",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN",
        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "countryName": "United Kingdom",
        "streetAddress": "Block X Room X031, Cromore Road"
      },
      "details": {
        "url": "http://www.ulster.ac.uk"
      },
      "identifier": {
        "id": "NIC100166",
        "legalName": "University of Ulster"
      },
      "contactPoint": {
        "email": "d.quinn@ulster.ac.uk",
        "telephone": "+44 701123456"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "006597-2024",
  "tag": [
    "tender"
  ],
  "date": "2024-02-29T17:58:39Z",
  "ocid": "ocds-h6vhtk-03e2f1",
  "buyer": {
    "id": "GB-FTS-1400",
    "name": "University of Ulster"
  },
  "tender": {
    "id": "project_27467",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 80000000,
          "currency": "GBP"
        },
        "status": "active",
        "options": {
          "description": "It is anticipated the contract will be for five (5) years initially, with an option to extend for any periods up to and including sixty (60) months.\nThere is an option for provision of Portering room utilisation services for contract years 3-10.\nThere is an option for provision of Flood Defence services at any stage during the contract term."
        },
        "hasOptions": true,
        "hasRenewal": false,
        "description": "Ulster University is seeking to procure to award a single contract for Soft Facilities Services which will include:\n• Security services\n• Car parking services\n• Cleaning services\n• Portering services (including on-campus mail and inter-campus delivery)\n• Flood defence services Additional information: The estimated total value stated above in Section II.2.6 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.",
        "secondStage": {
          "maximumCandidates": 5
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "selectionCriteria": {
          "description": "Pre-Qualification Questionnaire (PQQ)\nIt is anticipated that, subject to a sufficient number of compliant and satisfactory responses being received, a maximum of five (5) Economic Operators plus ties (if applicable and as detailed further below) who meet the requirements stated in the PQQ Documentation and:\n• who receive a total overall weighted score of 45 or more for their response to PQQ – Part E (in relation to technical or professional ability); and\n• who achieve the five highest total overall weighted scores for their responses to PQQ Part E (in accordance with Section 5.4 of the PQQ Documentation)\nwill be invited to submit tenders.\nWhere there is a tie for a shortlisted place, then all tied Economic Operators in that tied position will be invited to tender. A tie is deemed to occur where two or more Economic Operators have identical scores or a score within 1 mark (out of a score of 100). For example, if two Economic Operators are tied in fourth place, both Economic Operators would be shortlisted, and the fifth placed Economic Operator would not be shortlisted.\nNotwithstanding that the University anticipates selecting a maximum of five Economic Operators to progress to the tendering stage, it reserves the right to select less."
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Ulster University campuses in Northern Ireland at Belfast, Coleraine,  Derry~Londondery and Jordanstown Sports Village."
        },
        "deliveryAddresses": [
          {
            "region": "UKN"
          }
        ],
        "additionalClassifications": [
          {
            "id": "64100000",
            "scheme": "CPV",
            "description": "Post and courier services"
          },
          {
            "id": "79710000",
            "scheme": "CPV",
            "description": "Security services"
          },
          {
            "id": "79993100",
            "scheme": "CPV",
            "description": "Facilities management services"
          },
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          },
          {
            "id": "98341120",
            "scheme": "CPV",
            "description": "Portering services"
          },
          {
            "id": "98351000",
            "scheme": "CPV",
            "description": "Car park management services"
          }
        ]
      }
    ],
    "title": "Soft Facilities Services",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Soft Facilities Services",
    "tenderPeriod": {
      "endDate": "2024-03-25T15:00:00Z"
    },
    "hasRecurrence": false,
    "reviewDetails": "The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers.  The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.  The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).",
    "classification": {
      "id": "79993000",
      "scheme": "CPV",
      "description": "Building and facilities management services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 270
      }
    },
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "As stated in the procurement documents."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://e-sourcingni.bravosolution.co.uk/web/login.shtml",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-1400",
      "name": "University of Ulster",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN",
        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "countryName": "United Kingdom",
        "streetAddress": "Block X Room X031, Cromore Road"
      },
      "details": {
        "url": "http://www.ulster.ac.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "id": "NIC100166",
        "legalName": "University of Ulster"
      },
      "contactPoint": {
        "url": "https://e-sourcingni.bravosolution.co.uk/web/login.shtml",
        "email": "d.quinn@ulster.ac.uk",
        "telephone": "+44 2870123456"
      }
    },
    {
      "id": "GB-FTS-1401",
      "name": "High Court of Justice in Northern Ireland",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Belfast",
        "postalCode": "BT1 3JY",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, Chichester Street"
      },
      "identifier": {
        "legalName": "High Court of Justice in Northern Ireland"
      }
    }
  ],
  "language": "en",
  "description": "In the event that the Contract is terminated prior to expiry of the proposed initial five (5) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most economically advantageous tenderer from this Competition (second ranked tenderer), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a re-procurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to five (5) years.\n\n        \nEntry into any replacement contract with the second ranked tenderer shall be subject to that second ranked tenderer’s offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked tenderer is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked tenderer is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked tenderer declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most economically advantageous tenderer from this Competition in turn on the same basis. This process may, at the University’s discretion, continue until all ranked tenderers have been exhausted or the University decides, at its sole discretion, to undertake a re-procurement exercise.\nAs provided for under PCR Regulation 28, the University is shortening the minimum time limit for receipt of requests to participate (PQQ submissions) due to the urgency of this contract requirement, as the University renders impracticable the time limits stated.",
  "initiationType": "tender"
}

{
  "id": "020631-2023",
  "tag": [
    "planning"
  ],
  "date": "2023-07-18T12:43:28+01:00",
  "ocid": "ocds-h6vhtk-03e2f1",
  "buyer": {
    "id": "GB-FTS-14372",
    "name": "University of Ulster"
  },
  "tender": {
    "id": "project_27467",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "Ulster University intends to commence a procurement exercise for Soft Facilities Services later this year.  The Soft Facilities Services will include:\n• Security \n• Car parking\n• Portering (including on-campus mail and inter-campus delivery)\n• Cleaning\nIt is anticipated that lots will not apply and the University will award a single contract to an Economic Operator.  The University welcomes tender submissions from service providers who wish to work together as a consortium, however, consortium members may not be part of more than one consortium.\nIt is anticipated the University will apply the Restricted procedure for this procurement exercise.\nThe indicative timetable for the main stages of the procurement process is anticipated to be as follows:\n• Pre-qualification Questionnaire (PQQ) - October 2023\n• Invitation to Tender (ITT) - December 2023\n• Contract Award - February 2024\n• Services Commencement - August 2024\nThe purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential partners to express an interest and provide information to assist with this procurement, in particular future security services provision at Jordanstown Sports Village. \nThe procurement specification will be determined following this preliminary market consultation and engagement with market participants which will inform the University in its development of options available. It is important to note that this PIN/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential service providers will need to express an interest in any future tender opportunity once a Contract Notice is published. Additional information: The anticipated contract period shall be for an initial 5-year contract period with the option to extend for any periods up to and including 60 months.  \nThe estimated total value stated above in Section II.1.5 above includes the initial 5 year contract period and the option to extend the contract for any periods up to and including 60 months."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Ulster University campuses in Northern Ireland at Belfast, Coleraine, Derry ~ Londonderry and Jordanstown Sports Village (JSV)"
        },
        "deliveryAddresses": [
          {
            "region": "UKN0"
          }
        ],
        "additionalClassifications": [
          {
            "id": "64100000",
            "scheme": "CPV",
            "description": "Post and courier services"
          },
          {
            "id": "79710000",
            "scheme": "CPV",
            "description": "Security services"
          },
          {
            "id": "79993100",
            "scheme": "CPV",
            "description": "Facilities management services"
          },
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          },
          {
            "id": "98341120",
            "scheme": "CPV",
            "description": "Portering services"
          },
          {
            "id": "98351000",
            "scheme": "CPV",
            "description": "Car park management services"
          }
        ]
      }
    ],
    "title": "Soft Facilities Services",
    "value": {
      "amount": 70000000,
      "currency": "GBP"
    },
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Soft Facilities Services",
    "communication": {
      "atypicalToolUrl": "https://e-sourcingni.bravosolution.co.uk/web/login.shtml",
      "futureNoticeDate": "2023-10-16T00:00:00+01:00"
    },
    "classification": {
      "id": "79993000",
      "scheme": "CPV",
      "description": "Building and facilities management services"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-14372",
      "name": "University of Ulster",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN",
        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "countryName": "United Kingdom",
        "streetAddress": "Block X Room X031, Cromore Road"
      },
      "details": {
        "url": "http://www.ulster.ac.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "University of Ulster"
      },
      "contactPoint": {
        "name": "Donal Quinn",
        "email": "d.quinn@ulster.ac.uk",
        "telephone": "+44 2870123456"
      }
    }
  ],
  "language": "en",
  "description": "Please note that the Request for Information (RFI) questionnaire for this opportunity will be accessible on the eSourcing NI platform. This RFI questionnaire also contains further information on the opportunity which can be accessed on the following portal website: https://e- sourcingni.bravosolution.co.uk/web/login.shtml.\nThis RFI questionnaire should be completed by interested providers and submitted via eSourcing NI as directed no later than 17 August 2023.\nThe information contained within this notice may be subject to change within the final Contract Notice published in relation to this opportunity.\nThe University will, once the Contract Notice and procurement documents have been published, welcome interest from all capable potential service providers. However, interested parties are advised that they must ultimately satisfy the minimum requirements of the initial Pre-qualification Questionnaire (PQQ) selection criteria that will be set out in the procurement documents, in order to be considered for shortlisting to proceed to the next stage, Invitation to Tender (ITT) award criteria of the procurement process.",
  "initiationType": "tender"
}