Smoke Extract and Fire Damper Replacement

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  "date": "2023-11-09T16:39:39Z",
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        "description": "The Causewayside building is owned by the Library. it is predominantly used for environmentally controlled collection storage; however, it also accommodates approx. 80 staff and a public reading room.\nThe Causewayside building is the largest property within the National Library of Scotland (NLS) Estate, comprising 19,168m2 over 7 levels, two of which are below ground. The building represents 51% of NLS’ entire portfolio and it currently provides 54% of the estate’s environmentally controlled collection storage space.\nThe property was built in two phases, the first by Sir Basil Spence, Glover & Ferguson (1989) and the second by Andrew Merrylees, Grierson & Robertson (1995).\nSmoke extract and fire damper systems were installed as part of the original build for both phases.\nSmoke extract system\nIn 2002, qualified consultants were commissioned to to review the smoke extract system within Causewayside. This identified a number of significant issues, with recommended upgrade works.\nA further review of the smoke control system was carried out in 2015 which concluded that it was inadequate and could lead to difficulties fighting a fire / loss of the collection.\nA reassessment of the smoke control system was carried out in 2016. This resulted in a smoke extract strategy report with recommendations for major remedial works. Following which design consultants were commissioned to produce a concept design for a replacement smoke management installation.\nIn 2019 an smoke management options report that examined options to provide the property with a functional and effective smoke management system.\nIn 2021 a full design team were appointed to develop the design to RIBA Stage 4 Technical Design.\nFire damper system\nIn 2021 a review of the ventilation and fire damper review concluded that the fire dampers were beyond their service life (10 yrs.) and that the maintenance & testing regime was inadequate because many were inaccessible, and they had to be manually tested. It recommended that all were replaced, and the replacement should be of a motorised actuator type.\nIn 2021 a full design team were appointed to develop the design to RIBA Stage 4 Technical Design.\nThe building will be operational during the works and the collections will remain in-situ. As a result, possession will be given to the Contractor floor by floor starting from the roof. The works, including protection and dust monitoring, will be completed, and commissioned before progressing to the next floor, with final commissioning on completion of all floors.\nThe following works will be Contractor Design:\nThe smoke extract installation,\nDetailed design for opening and upstands, forms roof opening and upstands (inc. all weather proofing),\nDetailed design for louvres, remove existing cladding panels, installs louvres into the cladding (inc. all weather proofing),\nThe fire damper installation. Additional information: Form of Contract - SBCC single stage traditional contract without quantities but with Contractor Design Portion will be used for the procurement of this contract. (SBC/XQ/SCOT) with Schedule of Amendments and ITT Legal Appendix as set out in the Invitation to Tender. ITT Legal Appendix guidance -Tenderers may propose changes to the draft legal documents, which may be considered by the Library.",
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    "title": "Smoke Extract and Fire Damper Replacement",
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    "reviewDetails": "The Library will incorporate a minimum of 10 calendar days standstill period at the point of which information on the decision to award the contract is communicated to tenderers (the standstill notification). An economic operator that suffers , or risk suffering , loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session after informing the Library of its intention.",
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        "locality": "Edinburgh",
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  "description": "Visit to Causewayside building during tender period - All suppliers interested in tendering are invited to an open meeting at 10am on 8 August 2023 on Library premises.\nAward criteria can be found in the \"Schedules to Tender\" -quality (technical response along with weightings, issued with the ITT. Unless stated otherwise in the ITT and associated Schedules to Tender the award scoring methodology will be as follows.\n0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to deliver the requirement. No relevant information provided.\n1 - Unsatisfactory - Response is partially relevant but generally unsatisfactory. The response addresses some elements of delivering the requirement, however provides significantly insufficient or limited detail or explanation to demonstrate how they will deliver the requirement. Little relevant information provided.\n2 - Poor - Response is partially relevant but generally poor. The response addresses some elements delivering the requirement however contains insufficient/limited detail or explanation to demonstrate how they will deliver the requirement Generally poor and or irrelevant information provided.\n3 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of how they will deliver the requirement but may lack details on how the requirement will be fulfilled in certain areas. Acceptable level of relevant information provided.\n4 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirement will be fulfilled. Good level of relevant information provided with little information missing.\n5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement fully detailing how the requirement will be met with no information missing.\nThe Library is not bound to accept the lowest priced or any submission.\nTenderers may propose changes to the draft legal documents, which may be considered by the Library.  Details of any proposed changes should be issued by tenderers as a single consolidated submission not later than expiry of the tender clarification period.\nTenders must be submitted in the format as detailed in Part B Annex 6 (Tender Return Checklist) of the ITT.\n(SC Ref:749986)",
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    "title": "Smoke Extract and Fire Damper Replacement",
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    "description": "The scope of construction works will include the replacement of the smoke extract and fire damper systems.\nRemove the existing smoke extract system.\nForm new smoke extract shafts.\nInstall a new smoke extract system\nAssociated Air Handling Unit upgrades and smoke damper replacement,\nReplacement of all ventilation installation fire dampers,\nTemporary collection protection works and dust monitoring.",
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{
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  "date": "2023-07-25T11:46:10+01:00",
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        "description": "The Causewayside building is owned by the Library. it is predominantly used for environmentally controlled collection storage; however, it also accommodates approx. 80 staff and a public reading room.\nThe Causewayside building is the largest property within the National Library of Scotland (NLS) Estate, comprising 19,168m2 over 7 levels, two of which are below ground. The building represents 51% of NLS’ entire portfolio and it currently provides 54% of the estate’s environmentally controlled collection storage space.\nThe property was built in two phases, the first by Sir Basil Spence, Glover & Ferguson (1989) and the second by Andrew Merrylees, Grierson & Robertson (1995).\nSmoke extract and fire damper systems were installed as part of the original build for both phases.\nSmoke extract system\nIn 2002, qualified consultants were commissioned to to review the smoke extract system within Causewayside. This identified a number of significant issues, with recommended upgrade works.\nA further review of the smoke control system was carried out in 2015 which concluded that it was inadequate and could lead to difficulties fighting a fire / loss of the collection.\nA reassessment of the smoke control system was carried out in 2016. This resulted in a smoke extract strategy report with recommendations for major remedial works. Following which design consultants were commissioned to produce a concept design for a replacement smoke management installation.\nIn 2019 an smoke management options report that examined options to provide the property with a functional and effective smoke management system.\nIn 2021 a full design team were appointed to develop the design to RIBA Stage 4 Technical Design.\nFire damper system\nIn 2021 a review of the ventilation and fire damper review concluded that the fire dampers were beyond their service life (10 yrs.) and that the maintenance & testing regime was inadequate because many were inaccessible, and they had to be manually tested. It recommended that all were replaced, and the replacement should be of a motorised actuator type.\nIn 2021 a full design team were appointed to develop the design to RIBA Stage 4 Technical Design.\nThe building will be operational during the works and the collections will remain in-situ. As a result, possession will be given to the Contractor floor by floor starting from the roof. The works, including protection and dust monitoring, will be completed, and commissioned before progressing to the next floor, with final commissioning on completion of all floors.\nThe following works will be Contractor Design:\nThe smoke extract installation,\nDetailed design for opening and upstands, forms roof opening and upstands (inc. all weather proofing),\nDetailed design for louvres, remove existing cladding panels, installs louvres into the cladding (inc. all weather proofing),\nThe fire damper installation. Additional information: Form of Contract - SBCC single stage traditional contract without quantities but with Contractor Design Portion will be used for the procurement of this contract. (SBC/XQ/SCOT) with Schedule of Amendments and ITT Legal Appendix as set out in the Invitation to Tender. ITT Legal Appendix guidance -Tenderers may propose changes to the draft legal documents, which may be considered by the Library.",
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      "address": {
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          "appliesTo": [
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          "description": "Please see SPD module and guidance contained therein."
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          "type": "economic",
          "minimum": "Insurance\n4B.5a - 4B.5c\nThe Bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in terms of Professional Risk Indemnity Insurance.\n485a - Professional Indemnity Insurance 2,000,000 GBP\n4B5b - Employers (Compulsory) Liability Insurance- 10,000,000 GBP\n485c - Public / Product Liability Insurance - 5,000,000 GBP\n485d - Contractors all risk Insurance - 5,000,000 GBP",
          "appliesTo": [
            "supplier"
          ],
          "description": "4B1a General yearly turnover\nThe bidder should provide its (general) yearly turnover for the number of financial years specified:\nBidders are required to provide their (general) yearly turnover for the number of financial years below\nTotal turnover – Prior year\nTotal turnover – Prior year minus 1\nBidders are required to have a minimum annual turnover of 10 million GBP for the last two financial years. Where a Bidder does not have an annual turnover for of this value, the Library may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder’s suitability to proceed in the competition\nFinancial ratio\nThe bidder confirms the name, value and/or range of the financial ratios specified are as follows:\nBidder will be required to provide the following information in response to 4B.4\nCurrent ratio for Prior Year\nCurrent ratio for Prior Year minus 1\nThe formula for calculating a Bidder’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.00. Where a Bidder’s current ratio is less than acceptable value, the Library may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder’s suitability to proceed in the competition."
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          "description": "4C1.2 - Pass / Fail\nBidders who fail to provide relevant case studies may be excluded at this SPD selection stage. If excluded the tender response will be set aside, it will not be forwarded on to the evaluation panel and it will not be evaluated.\nFor public works contracts only, please provide 2 relevant examples of works carried out in the past five years as specified:\nPlease provide your first case study that demonstrates your organisation's experience of delivering mechanical and electrical constructions works which are similar in scale, scope and complexity to this requirement. These case studies must be for contracts which are currently live or were completed within the last 5 years.\nThe information you provide for the case study should cover the following areas\nA description of the works carried out in a live environment i.e building occupied and operational while construction works are underway.\nCustomer details, form of contract used, contract value and start and end dates.\nApproach to providing the M&E construction works in relation to health and safety, protections of property assets and building content e.g minimising of dust while undertaking the works.\nYour response should be limited to 2 A4 pages (single sided) Arial font 12\nPlease provide your second case study that demonstrates your organisation's experience of delivering mechanical and electrical constructions works which are similar in scale, scope and complexity to this requirement. These case studies must be for contracts which are currently live or were completed within the last 5 years.\nThe information you provide for the case study should, as a minimum, cover the following areas\nA description of the works carried out in a live environment i.e building occupied and operational while construction works are underway.\nCustomer details, form of contract used, contract value and start and end dates.\nApproach to providing the M&E construction works in relation to health and safety, protections of property assets and building content e.g minimising of dust while undertaking the works.\nYour response should be limited to 2 A4 pages (single sided) Arial font 12.\n4C4 - Supply Chain Management - Pass / Fail\nBidders who fail to provide a response to this question may be excluded at this SPD selection stage. If excluded the tender response will be set aside and will not be evaluated.                                                                                                                                               Please provide a statement of the relevant supply chain management and/or tracking systems used:\nPlease provide details of the supply chain management and tracking systems used by you to deliver works construction contracts which are similar in scale, scope, and complexity to the contract requirement as detailed in II.2.4 in the published contract notice or the relevant section of the site notice.\nYour response should be limited to 2 A4 pages (single sided) Arial font 12"
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  ],
  "language": "en",
  "description": "Visit to Causewayside building during tender period - All suppliers interested in tendering are invited to an open meeting at 10am on 8 August 2023 on Library premises.\nAward criteria can be found in the \"Schedules to Tender\" -quality (technical response along with weightings, issued with the ITT. Unless stated otherwise in the ITT and associated Schedules to Tender the award scoring methodology will be as follows.\n0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to deliver the requirement. No relevant information provided.\n1 - Unsatisfactory - Response is partially relevant but generally unsatisfactory. The response addresses some elements of delivering the requirement, however provides significantly insufficient or limited detail or explanation to demonstrate how they will deliver the requirement. Little relevant information provided.\n2 - Poor - Response is partially relevant but generally poor. The response addresses some elements delivering the requirement however contains insufficient/limited detail or explanation to demonstrate how they will deliver the requirement Generally poor and or irrelevant information provided.\n3 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of how they will deliver the requirement but may lack details on how the requirement will be fulfilled in certain areas. Acceptable level of relevant information provided.\n4 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirement will be fulfilled. Good level of relevant information provided with little information missing.\n5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement fully detailing how the requirement will be met with no information missing.\nThe Library is not bound to accept the lowest priced or any submission.\nTenderers may propose changes to the draft legal documents, which may be considered by the Library.  Details of any proposed changes should be issued by tenderers as a single consolidated submission not later than expiry of the tender clarification period.\nTenders must be submitted in the format as detailed in Part B Annex 6 (Tender Return Checklist) of the ITT.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=737426.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nThe Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:\n-\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nBidders are required to submit community benefits proposals as part of their submission that is proportionate and relevant to the scope of the requirement.\nMore information can be found in the Tender Brief and Quality Schedule - Technical Response Document.\n(SC Ref:737426)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=737426",
  "initiationType": "tender"
}

{
  "id": "002201-2023",
  "tag": [
    "planning"
  ],
  "date": "2023-01-24T16:18:12Z",
  "ocid": "ocds-h6vhtk-039a47",
  "buyer": {
    "id": "GB-FTS-9417",
    "name": "National Library of Scotland"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000720038"
    }
  ],
  "tender": {
    "id": "2022.23.072",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "SCOPE OF WORKS (High level)\nThe National Library of Scotland is seeking to carry out the following works at its Causewayside building at 33 Salisbury Place, Edinburgh:\nRemove the existing smoke extract system.\nForm new smoke extract shafts.\nInstall a new smoke extract system\nAssociated AHU upgrades and damper replacement.\nCausewayside is the Library’s largest property. It comprises 19,168m2 over 7 levels, two of which are below ground. It is predominantly used for environmentally controlled collection storage; however, it also accommodates approx. 80 staff and a public reading room. The building will be operational during the works and the National Collections will remain in-situ. As a result, possession will be given to the Contractor floor by floor starting from the roof. The works, including protection and dust monitoring, will be completed and commissioned before progressing to the next floor, with final commissioning on completion of all floors.\nThe following works will be Contractor Design:\nThe smoke Extract installation,\nDetailed design for opening and upstands, forms roof opening and upstands (inc all weather proofing),\nDetailed design for louvres, remove existing cladding panels, installs louvres into the cladding (inc all weather proofing). Additional information: It is estimated that any future tender arising in relation to this particular opportunity is anticipated to be published late Spring / Early Summer 2023 with an award in December 2023, mobilisation January 2024 through to March 2024 and start on site April 2024."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Causewayside , Edinburgh"
        },
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "45000000",
            "scheme": "CPV",
            "description": "Construction work"
          },
          {
            "id": "45212330",
            "scheme": "CPV",
            "description": "Library construction work"
          },
          {
            "id": "45214000",
            "scheme": "CPV",
            "description": "Construction work for buildings relating to education and research"
          },
          {
            "id": "45220000",
            "scheme": "CPV",
            "description": "Engineering works and construction works"
          },
          {
            "id": "45351000",
            "scheme": "CPV",
            "description": "Mechanical engineering installation works"
          },
          {
            "id": "45350000",
            "scheme": "CPV",
            "description": "Mechanical installations"
          },
          {
            "id": "51100000",
            "scheme": "CPV",
            "description": "Installation services of electrical and mechanical equipment"
          },
          {
            "id": "51120000",
            "scheme": "CPV",
            "description": "Installation services of mechanical equipment"
          }
        ]
      }
    ],
    "title": "Causewayside Building - Installation of a replacement smoke extract system",
    "value": {
      "amount": 5000000,
      "currency": "GBP"
    },
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The National Library of Scotland is seeking to carry out the following works at its Causewayside building at 33 Salisbury Place, Edinburgh:\nRemove the existing smoke extract system.\nForm new smoke extract shafts.\nInstall a new smoke extract system\nAssociated AHU upgrades and damper replacement.\nWe are seeking feedback from the industry to determine market interest with regards to the procurement of this regulated works contract of circa 5M GBP (excluding vat)\nInformation provided in response to the RFI will be used in the development of the procurement strategy(s) and determining the scope, ensuring that any procurement route either “Open” or “Restricted” subsequently selected is attractive to the marketplace and provide a competitive tendering environment for the delivery of the requirement.\nNo single response will define the procurement strategy in totality, responses will however be used to inform the approach to market.\nIt is the sole discretion of the Library to use or disregard information, comments etc. provided in respect of any response and or future correspondence when compiling tender documentation.\nThis RFI summaries certain aspects of the scope of requirement and potential tender exercise(s).\nAdditional information on Library procurement policy and procedures can be found at this link https://www.nls.uk/about-us/procurement",
    "communication": {
      "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk",
      "futureNoticeDate": "2023-05-01T00:00:00+01:00"
    },
    "classification": {
      "id": "45212300",
      "scheme": "CPV",
      "description": "Construction work for art and cultural buildings"
    },
    "mainProcurementCategory": "works"
  },
  "parties": [
    {
      "id": "GB-FTS-9417",
      "name": "National Library of Scotland",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM",
        "locality": "Edinburgh",
        "postalCode": "EH1 1EW",
        "countryName": "United Kingdom",
        "streetAddress": "George IV Bridge"
      },
      "details": {
        "url": "http://www.nls.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "scheme": "COFOG",
            "description": "Cultural Sector "
          }
        ]
      },
      "identifier": {
        "legalName": "National Library of Scotland"
      },
      "contactPoint": {
        "name": "Linda MacMillan",
        "email": "l.macmillan@nls.uk",
        "telephone": "+44 1316233700"
      }
    }
  ],
  "language": "en",
  "description": "If you are interested in participating in this Request for Information for the above mentioned services, please complete the questionnaire at Appendix A and return it direct to Liz Hamilton, Procurement & Contracts Manager by 12 Noon on 28 February 2023 – l.hamilton@nls.uk using the title “Planned Procurement – Causewayside Building - Installation of a replacement smoke extract system\nFollowing analysis of responses received, it is likely to be tendered as an advertised contract in Find a Tender using Public Contracts Scotland advertising portal.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=720038.\n(SC Ref:720038)",
  "initiationType": "tender"
}