Official UK procurement notice
Smoke Extract and Fire Damper Replacement
Authority: National Library of Scotland
What is being bought
Published requirement descriptionThe scope of construction works will include the replacement of the smoke extract and fire damper systems.
Remove the existing smoke extract system.
Form new smoke extract shafts.
Install a new smoke extract system
Associated Air Handling Unit upgrades and smoke damper replacement,
Replacement of all ventilation installation fire dampers,
Temporary collection protection works and dust monitoring.
CPV: Building installation work · Construction work for buildings relating to education and research · Electrical installation work · Electrical installation work of heating and other electrical building-equipment · Mechanical engineering installation works · Mechanical installations
The lotProcurement structure
single lot · value publishedLot #1The Causewayside building is owned by the Library. it is predominantly used for…CancelledPublished value£5,500,000
The Causewayside building is owned by the Library. it is predominantly used for environmentally controlled collection storage; however, it also accommodates approx. 80 staff and a public reading room.
The Causewayside building is the largest property within the National Library of Scotland (NLS) Estate, comprising 19,168m2 over 7 levels, two of which are below ground. The building represents 51% of NLS’ entire portfolio and it currently provides 54% of the estate’s environmentally controlled collection storage space.
The property was built in two phases, the first by Sir Basil Spence, Glover & Ferguson (1989) and the second by Andrew Merrylees, Grierson & Robertson (1995).
Smoke extract and fire damper systems were installed as part of the original build for both phases.
Smoke extract system
In 2002, qualified consultants were commissioned to to review the smoke extract system within Causewayside. This identified a number of significant issues, with recommended upgrade works.
A further review of the smoke control system was carried out in 2015 which concluded that it was inadequate and could lead to difficulties fighting a fire / loss of the collection.
A reassessment of the smoke control system was carried out in 2016. This resulted in a smoke extract strategy report with recommendations for major remedial works. Following which design consultants were commissioned to produce a concept design for a replacement smoke management installation.
In 2019 an smoke management options report that examined options to provide the property with a functional and effective smoke management system.
In 2021 a full design team were appointed to develop the design to RIBA Stage 4 Technical Design.
Fire damper system
In 2021 a review of the ventilation and fire damper review concluded that the fire dampers were beyond their service life (10 yrs.) and that the maintenance & testing regime was inadequate because many were inaccessible, and they had to be manually tested. It recommended that all were replaced, and the replacement should be of a motorised actuator type.
In 2021 a full design team were appointed to develop the design to RIBA Stage 4 Technical Design.
The building will be operational during the works and the collections will remain in-situ. As a result, possession will be given to the Contractor floor by floor starting from the roof. The works, including protection and dust monitoring, will be completed, and commissioned before progressing to the next floor, with final commissioning on completion of all floors.
The following works will be Contractor Design:
The smoke extract installation,
Detailed design for opening and upstands, forms roof opening and upstands (inc. all weather proofing),
Detailed design for louvres, remove existing cladding panels, installs louvres into the cladding (inc. all weather proofing),
The fire damper installation. Additional information: Form of Contract - SBCC single stage traditional contract without quantities but with Contractor Design Portion will be used for the procurement of this contract. (SBC/XQ/SCOT) with Schedule of Amendments and ITT Legal Appendix as set out in the Invitation to Tender. ITT Legal Appendix guidance -Tenderers may propose changes to the draft legal documents, which may be considered by the Library.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Schedule -Technical Response: 60%
- Pricing - Commercial Response: 40%
Published award criteria (2)
- Quality Schedule -Technical Response: 60
- Pricing - Commercial Response: 40
- Suitability
Please see SPD module and guidance contained therein.
- Economic & financial standing
4B1a General yearly turnover
The bidder should provide its (general) yearly turnover for the number of financial years specified:
Bidders are required to provide their (general) yearly turnover for the number of financial years below
Total turnover – Prior year
Total turnover – Prior year minus 1
Bidders are required to have a minimum annual turnover of 10 million GBP for the last two financial years. Where a Bidder does not have an annual turnover for of this value, the Library may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder’s suitability to proceed in the competition
Financial ratio
The bidder confirms the name, value and/or range of the financial ratios specified are as follows:
Bidder will be required to provide the following information in response to 4B.4
Current ratio for Prior Year
Current ratio for Prior Year minus 1
The formula for calculating a Bidder’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.00. Where a Bidder’s current ratio is less than acceptable value, the Library may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder’s suitability to proceed in the competition.
Minimum: Insurance 4B.5a - 4B.5c The Bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in terms of Professional Risk Indemnity Insurance. 485a - Professional Indemnity Insurance 2,000,000 GBP 4B5b … - Technical & professional ability
4C1.2 - Pass / Fail
Bidders who fail to provide relevant case studies may be excluded at this SPD selection stage. If excluded the tender response will be set aside, it will not be forwarded on to the evaluation panel and it will not be evaluated.
For public works contracts only, please provide 2 relevant examples of works carried out in the past five years as specified:
Please provide your first case study that demonstrates your organisation's experience of delivering mechanical and electrical constructions works which are similar in scale, scope and complexity to this requirement. These case studies must be for contracts which are currently live or were completed within the last 5 years.
The information you provide for the case study should cover the following areas
A description of the works carried out in a live environment i.e building occupied and operational while construction works are underway.
Customer details, form of contract used, contract value and start and end dates.
Approach to providing the M&E construction works in relation to health and safety, protections of property assets and building content e.g minimising of dust while undertaking the works.
Your response should be limited to 2 A4 pages (single sided) Arial font 12
Please provide your second case study that demonstrates your organisation's experience of delivering mechanical and electrical constructions works which are similar in scale, scope and complexity to this requirement. These case studies must…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 24 Jan 2023, 16:18 GMT
- Last source update
- 9 Nov 2023, 16:39 GMT
- Award evaluation window
- 12 Sept 2023 – …
- Authority reference
2022.23.072- FTS notice number
2023/S 000-033229- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039a47Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Any conditions to be detailed in the Tender Documents.
Community Benefits will apply to this tender.
- Review procedure
The Library will incorporate a minimum of 10 calendar days standstill period at the point of which information on the decision to award the contract is communicated to tenderers (the standstill notification). An economic operator that suffers , or risk suffering , loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session after informing the Library of its intention.
Publisher note: Visit to Causewayside building during tender period - All suppliers interested in tendering are invited to an open meeting at 10am on 8 August 2023 on Library premises. Award criteria can be found in the "Schedules to Tender" -quality (technical response along with weightings, issued with the ITT. Unless stated otherwise in the ITT and associated Schedules to Tender the award scoring methodology will be as follows. 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to deliver the requirement. No relevant information provided. 1 - Unsatisfactory - Response is partially relevant but generally unsatisfactory. The response addresses some elements of delivering the requirement, however provides significantly insufficient or limited detail or explanation to demonstrate how they will deliver the requirement. Little relevant information provided. 2 - Poor - Response is partially relevant but generally poor. The response addresses some elements delivering the requirement however contains insufficient/limited detail or explanation to demonstrate how they will deliver the requirement Generally poor and or irrelevant information provided. 3 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of how they will deliver the requirement but may lack details on how the requirement will be fulfilled in certain areas. Acceptable level of relevant information provided. 4 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirement will be fulfilled. Good level of relevant information provided with little information missing. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement fully detailing how the requirement will be met with no information missing. The Library is not bound to accept the lowest priced or any submission. Tenderers may propose changes to the draft legal documents, which may be considered by the Library. Details of any proposed changes should be issued by tenderers as a single consolidated submission not later than expiry of the tender clarification period. Tenders must be submitted in the format as detailed in Part B Annex 6 (Tender Return Checklist) of the ITT. (SC Ref:749986)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 19 Sept 2023, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 12 Sept 2023, 11:00 BST
Timeline
1 May 2023 → 9 Nov 2023 · 4 dates- Next notice expected1 May 2023, 00:00 BST
- Bids opened12 Sept 2023, 11:00 BST
- Submission deadline19 Sept 2023, 11:00 BST
- Notice published9 Nov 2023, 16:39 GMT
Notice history
6 events · 4 releases on Find a Tender · since 25 Jul 2023- Published value updated to £5,500,00025 Jul 2023, 11:46 BSTwas £5,000,000
- Status changed to active25 Jul 2023, 11:46 BST
- Procurement method changed25 Jul 2023, 11:46 BST
- Deadline published: 12 Sept 2023, 11:00 BST25 Jul 2023, 11:46 BST
- Deadline moved to 19 Sept 2023, 11:00 BST4 Sept 2023, 11:18 BST+7 days · was 12 Sept 2023, 11:00 BST
- Status changed to cancelled9 Nov 2023, 16:39 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 12 Sept 2023 | 19 Sept 2023 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 12 Sept 2023 | 19 Sept 2023 | +7 d |
In response to recent requests the tender return date has been extended by 7 days
Routine re-releases (4)
- 2023-01: 1 release · 24 Jan 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.