Official UK procurement notice
Slow Sand Filter Beds and Rapid Gravity Filter Refurbishment Services and Media supply
Authority: THAMES WATER UTILITIES LIMITED·Consortium: 2 public authorities
What is being bought6 lots · detail below
Published requirement descriptionThames Water are seeking a number of partners to maintain its slow sand filter beds and rapid gravity filters so they are efficient and effective through refurbishment services and good quality media.
Services required for this framework agreement are split into the following lots:
Lot 1 -Media removal and installation
Lot 2- Slow sand filter bed refurbishments
Lot 3- Supply of floor blocks for the slow sand filter beds
Lot 4- Media supply for slow sand filter beds
Lot 5- Rapid gravity filter refurbishments
Lot 6- Media supply for rapid gravity filters
The specifications for each lot are provided in the documents relating to this procurement along with the terms and conditions which are yet to be finalised.
Bidders can apply for an individual lot or for more than one lot.
- Recurrence: Between 3 & 8 years.
CPV: Blocks · Construction machinery and equipment · Excavating work · Filtration plant equipment · Gravel, sand, crushed stone and aggregates · Works for complete or part construction and civil engineering work
How this framework works
From the published notice- Places
- up to 12 suppliers · 9 bids received (0.8 per place) · 6 appointed
Lots and requirements (6)Procurement structure
6 lots · all with a published valueLot #1Media removal and installationCancelledRenewalPublished value£3,061,816
This lot is for the removal and installation of media for the slow sand filter beds. The supplier will be required to remove media and GAC, using their own machinery, from our slow sand filter beds. Please note that this activity is also undertaken by our in-house teams meaning this agreement would be used as additional capacity.
The supplier under this lot will need to work closely with our sites and potentially the slow sand filter refurbishment suppliers in order to minimise the down time of the slow sand filters beds as they are crucial to our water treatment process. Please also note
that this lot is not for the supply of media.
Thames Water aims to award a sole supplier for this lot.
Lot #2Slow Sand Filter Refurbishment ServicesCancelledRenewalPublished value£14,024,216
Thames Water have approximately 114 slow sand filter beds across 5 sites which are typically inspected every 10 years. As part of these inspections the supplier normally inspects the slow sand filter beds with a Thames Water expert, provides confirmation of repairs required, liaises with a Thames Water site representative, liaises with other framework suppliers where required (i.e. block supplier, media supplier etc.), carries out repairs and refurbishments.
As part of the process, the supplier is expected to use 'before' and 'after' photos to show works done to the slow sand filter beds to highlight any issues in the short term and the future for Thames Water. Thames Water have specific requirements relating to the materials used in slow sand filter beds which suppliers must adhere to. All information relating to materials will be detailed in the documents relating to this procurement.
Thames Water aims to award a primary and reserve supplier for this lot however, reserves the right to award a single supplier.
Thames Water also reserves the right carry out competitive mini competition exercises between the suppliers in this lot for services that are not captured in the rate card for the framework agreement.
Lot #3Supply for floor blocks for the slow sand filter bedCancelledRenewalPublished value£12,643,916
Thames Water require blocks for its slow sand filter beds. Blocks supplied must be suitable for potable water meaning blocks must not contamination treated water. Thames Water have specific requirements relating to the materials used in slow sand filter beds which suppliers must adhere to. All information relating to blocks will be detailed in the documents relating to this procurement. The block supplier must work closely with both Thames Water site personnel and potentially other refurbishment suppliers in order to minimise the down time of our slow sand filter beds as they are crucial to our water treatment process.
Thames Water aims to award a primary and reserve supplier for this lot however, reserves the right to award a single supplier.
Thames Water reserves the right carry out competitive mini competition exercises between the suppliers in this lot for services that are not captured in the rate card for the framework agreement.
Lot #4Media supply for slow sand filter bedsCancelledRenewalPublished value£1,075,888
Thames Water requires a supplier that can deliver media for its slow sand filter bed. Media must be washed before delivered to site to remove all contaminations in the product.
Thames Water have specific requirements for the media used for its slow sand filter beds which suppliers must adhere to. All information relating to media for slow sand filter beds will be detailed in the documents relating to this procurement.
Thames Water aim to award a primary and reserve supplier for this lot however, reserves the right to award a single supplier.
Thames Water also reserves the right carry out competitive mini competition exercises between the suppliers in this lot for services that are not captured in the rate card for the framework agreement.
Lot #5Rapid Gravity Filter Refurbishment ServicesCancelledRenewalPublished value£4,550,992
Thames Water have approximately 180 rapid gravity filters across the Thames Water region which may need a repair or refurbishment services.
When a repair or refurbishment request is raised the supplier is expected to liaise with the Thames Water expert and sites and potentially other suppliers (i.e. media supplier etc), to undertake repairs and refurbishments. As part of the process, the supplier is expected to use 'before' and 'after' photos to show works done to the rapid gravity filter to highlight any issues in the short term and the future for Thames Water.
Thames Water have specific standards relating to the materials used and processes to be undertaken when refurbishing rapid gravity filters. All information relating to rapid gravity filters will be detailed in the documents relating to this procurement which the suppliers must adhere to.
Thames Water aims to award this lot to a maximum of three suppliers, however, reserves the right to award a single supplier.
Mini competitions will apply to this lot for spend above £75k to determine the best solution and price following a criteria in the framework agreement which are part of the documents for this procurements.
Lot #6Media supply for rapid gravity filtersCancelledRenewalPublished value£247,664
Thames Water requires a supplier that can deliver media for its rapid gravity filters. Media must be washed before delivered to site to remove all contaminations in the product.
Thames Water have specific requirements for the media used for its rapid gravity filter which suppliers must adhere to. All information relating to media for rapid gravity filters will be detailed in the documents relating to this procurement.
Thames Water aim to award a primary and reserve supplier for this lot however, reserves the right to award a single supplier.
Thames Water also reserves the right carry out competitive mini competition exercises between the suppliers in this lot for services that are not captured in the rate card for the framework agreement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
As detailed in the PQQ.
- Legal form for consortia
- Consortia may be required to form a legal entity prior to any award.
- Shortlisting
- As detailed in the PQQ.
- Successive reduction
- Candidates will be reduced successively across stages
- “Slow Sand Filter Beds and Rapid Gravity Filter Refurbishment Services…” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · Between 3 & 8 years.
- First published
- 7 Feb 2022, 15:30 GMT
- Last source update
- 14 Mar 2023, 13:17 GMT
- Authority reference
FA1657- FTS notice number
2023/S 000-007395- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030df2Find a Tender- Contract terms summary
As detailed in the ITN.
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As detailed in the ITN.
- Review procedure
Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2016 (SI 2016 No 274) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: **** Please note - this is a Contract Award Notice **** All suppliers who wish to respond to this notice must request a pre-qualification questionnaire (PQQ) by using the web link in Section I.3 (www.thameswater.co.uk/procurement). From your response to the link in Section I.3 or above, Thames Water's Procurement Support Centre will send you an email providing login details for our eSourcing system (i.e. IASTA Smartsource). To complete the PQQ you will need to login to IASTA Smartsource. If the project requires it, you will receive an additional and separate survey to complete for Data Protection. Note - The client may be Thames Water Utilities Limited or another company within the Kemble Water group structure.
How it was run
Official notice- Appointment period ends
- 11 Feb 2022, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bid validity
- 270 days from the deadline
- Deposits and guarantees
- Bonds and/or parent company guarantees of performance and financial standing may be required.
Timeline
11 Feb 2022 → 14 Mar 2023 · 2 dates- Admission / appointment period endsperiod end, not a bid countdown11 Feb 2022, 14:00 GMT
- Notice published14 Mar 2023, 13:17 GMT
Notice history
2 events · 3 releases on Find a Tender · since 14 Mar 2023- Status changed to complete14 Mar 2023, 13:17 GMT
- Buyer details updated14 Mar 2023, 13:17 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participat · IV.2.2 | 11 Jan 2022 | 18 Feb 2022 | +38 d |
PQQ submission deadline for all lots now extended until 18th February 2022 at noon.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1
- Signed
- 14 Feb 2023
- Value
- —
- Status
- active
Lot 3
- Signed
- 14 Feb 2023
- Value
- —
- Status
- active
Lot 2 / Lot 3 / Lot 4 / Lot 5 / Lot 6
- Signed
- 14 Feb 2023
- Value
- —
- Status
- active
Lot 2 / Lot 5
- Signed
- 14 Feb 2023
- Value
- —
- Status
- active
Lot 4
- Signed
- 14 Feb 2023
- Value
- —
- Status
- active
Lot 5 / Lot 6
- Signed
- 14 Feb 2023
- Value
- —
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Thames Water Utilities LtdReview bodyReview contact point
Framework contractors & participating bidders
6 commercial parties on the notice- Cappagh Public Works LtdFramework contractor
- HC Wraxall & Co LtdFramework contractor
- Ross-Shire Engineering LtdFramework contractor
- Stonbury LtdFramework contractor
- Techfil (Europe) LtdFramework contractor
- Western Carbons LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria