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AwardedFind a Tender · award

Site Emergency Generator Maintenance

Buyer: THE PIRBRIGHT INSTITUTE →

View official notice ↗Official source

BuyerTHE PIRBRIGHT INSTITUTE
StatusAwarded
Deadline20 Mar 2026
Value£0
Published29 Jun 2026

What is being bought

Project Background The contract is for a single supplier to provide Maintenance and Servicing to the Institute’s 10 Emergency standby generators. Each generator listed below requires two service visits per year, one minor and one major visit. We expect to be advised if any of the generators require changing or replacing items such as Oil, Oil/Air and fuel filters, coolant, Oil, fuel lines, fuel quality, plugs, leads etc other than detailed in the site maintenance specification doc 3.2. These costs will be extra to contract costs and require approval of additional quotations. Service dates to be set out in advance between the Pirbright maintenance scheduler and company contact. Several visits may have to be arranged due to our building shutdown schedule so it may not be possible to service all the engines in one continuous site visit. It is also suggested that the site has a dedicated engineer who would seek to attain security clearance for the site so as to work independently of engineering services escorting engineers and to have a skill level where they are able to sign on and off work permits in advance and following servicing or breakdown or extra to contract works. For more information, please see Schedule 5.a - Contract Specification Document - Site Generator.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

1

Statusactive
Value£56,444

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05e85e
Latest release ID060631-2026
Latest release timestampMon Jun 29 2026 09:30:38 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/014018-2026
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
29 Jun 2026award, contract060631-2026
18 May 2026award, contract045441-2026
16 Feb 2026tender014018-2026
25 Nov 2025planning076874-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (4 releases)
29 Jun 2026 · 060631-2026 · award, contract
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18 May 2026 · 045441-2026 · award, contract
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16 Feb 2026 · 014018-2026 · tender
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            "scheme": "CPV",
            "description": "Repair and maintenance services"
          },
          {
            "id": "50532300",
            "scheme": "CPV",
            "description": "Repair and maintenance services of generators"
          }
        ]
      }
    ],
    "title": "Site Emergency Generator Maintenance",
    "value": {
      "currency": "GBP",
      "amountGross": 0
    },
    "status": "active",
    "documents": [
      {
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home",
        "description": "The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home",
        "documentType": "biddingDocuments"
      },
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "014018-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/014018-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-02-16T16:45:37Z"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-04-14T23:59:59+01:00"
    },
    "description": "Project Background\nThe contract is for a single supplier to provide Maintenance and Servicing to the Institute’s 10 Emergency standby generators.\nEach generator listed below requires two service visits per year, one minor and one major visit.\nWe expect to be advised if any of the generators require changing or replacing items such as Oil, Oil/Air and fuel filters, coolant, Oil, fuel lines, fuel quality, plugs, leads etc other than detailed in the site maintenance specification doc 3.2. These costs will be extra to contract costs and require approval of additional quotations.  Service dates to be set out in advance between the Pirbright maintenance scheduler and company contact. Several visits may have to be arranged due to our building shutdown schedule so it may not be possible to service all the engines in one continuous site visit. It is also suggested that the site has a dedicated engineer who would seek to attain security clearance for the site so as to work independently of engineering services escorting engineers and to have a skill level where they are able to sign on and off work permits in advance and following servicing or breakdown or extra to contract works.\nFor more information, please see Schedule 5.a - Contract Specification Document - Site Generator.",
    "tenderPeriod": {
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    },
    "aboveThreshold": true,
    "submissionTerms": {
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      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Submissions for this tender need to be made via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home .",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
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      "id": "GB-COH-00559784",
      "name": "THE PIRBRIGHT INSTITUTE",
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        "region": "UKJ25",
        "country": "GB",
        "locality": "Woking",
        "postalCode": "GU24 0NF",
        "countryName": "United Kingdom",
        "streetAddress": "Pirbright Laboratory Ash Road"
      },
      "details": {
        "url": "https://www.pirbright.ac.uk/",
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      "contactPoint": {
        "email": "Procurement.department@pirbright.ac.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
25 Nov 2025 · 076874-2025 · planning
{
  "id": "076874-2025",
  "tag": [
    "planning"
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  "date": "2025-11-25T13:47:45Z",
  "ocid": "ocds-h6vhtk-05e85e",
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    "name": "THE PIRBRIGHT INSTITUTE"
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  "tender": {
    "id": "EMS/SEGM/2026",
    "lots": [
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        "id": "1",
        "value": {
          "amount": 187502,
          "currency": "AED",
          "amountGross": 225002
        },
        "status": "planned",
        "renewal": {
          "description": "One year optional extension"
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00"
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    ],
    "items": [
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            "id": "31120000",
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          {
            "id": "31122000",
            "scheme": "CPV",
            "description": "Generator units"
          },
          {
            "id": "31127000",
            "scheme": "CPV",
            "description": "Emergency generator"
          },
          {
            "id": "31160000",
            "scheme": "CPV",
            "description": "Parts of electric motors, generators and transformers"
          },
          {
            "id": "50000000",
            "scheme": "CPV",
            "description": "Repair and maintenance services"
          },
          {
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            "scheme": "CPV",
            "description": "Repair and maintenance services of generators"
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        ]
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    ],
    "title": "Site Emergency Generator Maintenance",
    "value": {
      "amount": 187502,
      "currency": "GBP",
      "amountGross": 225002
    },
    "status": "planned",
    "documents": [
      {
        "id": "A-8360",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8360",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
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    ],
    "procedure": {
      "isAccelerated": true,
      "acceleratedRationale": "Qualifying planned procurement notice"
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    "legalBasis": {
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      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
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    "awardPeriod": {
      "endDate": "2026-03-06T23:59:59+00:00"
    },
    "description": "1.\tProject Objectives/Background\n1.1.\tThe contract is for a single supplier to provide Maintenance and Servicing to the Institute’s Standby generators.\n2.\tScope\n2.1.\tIn the event of failure to critical infrastructure the Institute must be able to rely on swift engineering attendance with diesel generators and associated cabling in a range from 500kVA to1500kVA engines within time measure associated with a high containment site. Suggested time frame is 4 hours between callout and site attendance. \n2.1.1.\tEach generator requires two service visits per year, one minor and one major visit.\n2.1.2.\tWe expect to be advised of if any of the generators require changing or replacing items such as Oil require testing samples to verify this change. Oil/Air and fuel filters, coolant, Oil, fuel lines, fuel quality, plugs, leads etc. Service dates to be set out in advance between the Pirbright maintenance scheduler and company contact. Several visits may have to be arranged due to our building shutdown schedule so it may not be possible to service all the engines in one continuous site visit. It is also suggested that the site has a dedicated engineer who would seek to attain security clearance for the site so as to work independently of engineering services escorting engineers and to have a skill level where they are able to sign on and off work permits in advance and following servicing or breakdown or extra to contract works.\n2.1.3.\tOne essential requirement is to ensure power supplies remain on at all times, this is achieved through a series of UPS’s DRUPS and standby generators.\n2.1.4.\tSubcontractors are expected to attain a high standard of maintenance, conducting themselves with professionalism and having an attitude of continuous improvement. The generator engineer will be reporting and working alongside the Site Electrical Supervisor to structure building “On/Off load” testing and maintenance.\n2.1.5.\tIt is preferable that the site has a dedicated maintenance engineer and a deputy who are security cleared to “Contractor Pass” level after site familiarisation and operation.",
    "tenderPeriod": {
      "endDate": "2026-01-30T12:00:00+00:00"
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    "communication": {
      "futureNoticeDate": "2026-01-09T23:59:59+00:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-01-21T12:00:00+00:00"
    },
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    "submissionTerms": {
      "languages": [
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      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/thepirbrightinstitute/",
    "procurementMethodDetails": "Open procedure"
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        "locality": "Woking",
        "postalCode": "GU24 0NF",
        "countryName": "United Kingdom",
        "streetAddress": "Pirbright Laboratory Ash Road"
      },
      "details": {
        "url": "https://www.pirbright.ac.uk/",
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  "language": "en",
  "planning": {
    "documents": [
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        "id": "076874-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/076874-2025",
        "format": "text/html",
        "noticeType": "UK3",
        "description": "Planned procurement notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-11-25T13:47:45Z"
      }
    ]
  },
  "initiationType": "tender"
}