Official UK procurement notice
Site Emergency Generator Maintenance
Authority: THE PIRBRIGHT INSTITUTE (Public body)
What is being bought
Published requirement descriptionProject Background
The contract is for a single supplier to provide Maintenance and Servicing to the Institute’s 10 Emergency standby generators.
Each generator listed below requires two service visits per year, one minor and one major visit.
We expect to be advised if any of the generators require changing or replacing items such as Oil, Oil/Air and fuel filters, coolant, Oil, fuel lines, fuel quality, plugs, leads etc other than detailed in the site maintenance specification doc 3.2. These costs will be extra to contract costs and require approval of additional quotations. Service dates to be set out in advance between the Pirbright maintenance scheduler and company contact. Several visits may have to be arranged due to our building shutdown schedule so it may not be possible to service all the engines in one continuous site visit. It is also suggested that the site has a dedicated engineer who would seek to attain security clearance for the site so as to work independently of engineering services escorting engineers and to have a skill level where they are able to sign on and off work permits in advance and following servicing or breakdown or extra to contract works.
For more information, please see Schedule 5.a - Contract Specification Document - Site Generator.
CPV: Emergency generator · Generator units · Generators · Parts of electric motors, generators and transformers · Repair and maintenance services · Repair and maintenance services of generators
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Price 50% / 50% Quality/Technical. All details can be found in the ITT doc
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 Nov 2025, 13:47 GMT
- Last source update
- 29 Jun 2026, 10:30 BST
- Award evaluation window
- Submission end – 14 Apr 2026
- Authority reference
EMS/SEGM/2026- FTS notice number
2026/S 000-014018- Accelerated
- Qualifying planned procurement notice
- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e85eFind a Tender
How it was run
Official notice- Submission deadline
- 20 Mar 2026, 12:00 GMT
- Clarification deadline
- 21 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submissions for this tender need to be made via in-tendhost.co.uk/thepirbrightinstitut… ↗ .
Timeline
25 Nov 2025 → 29 Jun 2026 · 9 dates- Planning notice published330 days ago25 Nov 2025, 13:47 GMT
- Next notice expected284 days ago9 Jan 2026, 23:59 GMT
- Clarification questions by273 days ago21 Jan 2026, 12:00 GMT
- Tender notice published247 days ago16 Feb 2026, 16:45 GMT
- Submission deadline215 days ago20 Mar 2026, 12:00 GMT
- Award decision expected by189 days ago14 Apr 2026, 23:59 BST
- Contract starts173 days ago1 May 2026, 00:00 BST
- Assessment summaries sent156 days ago18 May 2026, 00:00 BST
- Latest notice published114 days ago29 Jun 2026, 10:30 BST
Notice history
8 events · 4 releases on Find a Tender · since 25 Nov 2025- Planned procurement notice published25 Nov 2025, 13:47 GMTUK3
- Tender notice published16 Feb 2026, 16:45 GMTUK4
- Status changed to active16 Feb 2026, 16:45 GMT
- Deadline moved to 20 Mar 2026, 12:00 GMT16 Feb 2026, 16:45 GMT+49 days · was 30 Jan 2026, 12:00 GMT
- Contract award notice published18 May 2026, 15:50 BSTUK6
- Status changed to complete18 May 2026, 15:50 BST
- Contract signature expected29 May 2026, 23:59 BSTscheduled
- Contract details notice published29 Jun 2026, 10:30 BSTUK7
Routine re-releases (4)
- 2025-11: 1 release · 25 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Vital Power LtdSME1 Jun 2026 – 31 May 2029 · up to 31 May 2030Extensions: 1 x 12 month Optional Extension · Options: Any additional works not covered by the maintenance contract and emergency generator hire if required. | £56,444 | 18 May 2026 | Awarded |
Contracts
Contract 1 · Vital Power LtdSME
- Signed
- 3 Jun 2026
- Value
- £56,444
- Period
- 22 Jun 2026 – 31 May 2029 · up to 31 May 2030 with extensions
- Status
- active
- Extensions
- 1 x 12 month Optional Extension
- Options
- Any additional works not covered by the maintenance contract and emergency generator hire if required.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Vital Power LtdAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
- Bidding documents and specifications The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender