Official UK procurement notice
SHWD Cleaning · UK public procurement notice
Authority: South Hams District Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionSouth Hams District Council and West Devon Borough councils are local authorities in Devon, England. They are responsible for delivering a wide range of public services to residents across a largely rural and coastal area. The council focuses on maintaining high-quality services such as waste collection, planning, housing, and environmental protection. It places strong emphasis on sustainability, community empowerment, and digital inclusion, aiming to support both economic growth and environmental stewardship.
Following the end of the Council's current cleaning contract which is due to expire March 31st 2027, the Council is inviting tenders to bid on a new contract for this going forward.
CPV: Cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£150,000
- Condition of participation
All participants must complete Volume 2: PSQ, and submit their bids through Volume 3: ITT. The PSQ is where mandatory requirements must be met, with the ITT being where suppliers can submit their bids for assessment.
If the PSQ is not completed, or suppliers cannot evidence certain requirements, the bids will be marked as non-compliant and not evaluated further.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Condition of participation
All participants must complete Volume 2: PSQ, and submit their bids through Volume 3: ITT. The PSQ is where mandatory requirements must be met, with the ITT being where suppliers can submit their bids for assessment.
If the PSQ is not completed, or suppliers cannot evidence certain requirements, the bids will be marked as non-compliant and not evaluated further.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- Turnover usually expected at this size: about £299,180 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How South Hams District Council buys Cleaning services (CPV 9091), and who usually turns up
South Hams District Council’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Cleaning services (CPV 9091) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in South West England.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside South West England.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 12 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid20% / 10%
2–360% / 13%
4–60% / 47%
7+20% / 30%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate38%
Within ±2%30%
Above estimate33%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 9091Published estimate£150k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid5%
2–336%
4–624%
7+35%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 60 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£130k–£162k
Estimate£150k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Devon Cleaning South Hams LtdWorked for this buyer | Cleaning Provision for South Hams and West Devon 2024 - 2029 (4)notice published Mar 2024 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £1.6bn57 awards in 36m · last 1 months ago | 21 live · £625m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 6% below n=19 | |
| £1.7m5 awards in 36m · last 2 months ago | 1 live · £1.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £3.6m5 awards in 36m · last 5 months ago | 2 live · £387k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 13% above n=1 | |
| £4.5m2 awards in 36m · last 7 months ago | 1 live · £3.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 26% above n=1 | |
Recresco LtdLarge | £2.2m3 awards in 36m · last 7 months ago | 2 live · £1.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 24% below n=2 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Oct 2026, 16:06 BST
- Last source update
- 19 Oct 2026, 16:06 BST
- Authority reference
RQ/1135- FTS notice number
2026/S 000-098639- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078b1bFind a Tender
How to participate & submission route
Official notice- Requests to participate (first stage)
- —
- Tender submission deadline
- 20 Nov 2026, 12:00 GMT
- Clarification deadline
- 13 Nov 2026, 12:00 GMT
- Electronic submission
- Allowed
All tenders must be submitted through the ProActis portal, the link for this can be found here: www.supplyingthesouthwest.org.uk ↗
Should bidders have any issues accessing ProActis please contract <[email protected]>
Timeline
19 Oct 2026 → 1 Apr 2027 · 4 dates- Tender notice published1 day ago19 Oct 2026, 16:06 BST
- Today21 Oct 2026
- Clarification questions byin 23 days13 Nov 2026, 12:00 GMT
- Submission deadlinein 30 days20 Nov 2026, 12:00 GMT
- Contract startsin 162 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published19 Oct 2026, 16:06 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- West Devon Borough CouncilContracting authorityPublic authority - sub-central government
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender