Official UK procurement notice
Shopping Centre Cleaning and Security Services
Authority: Surrey Heath Borough Council (Local council)
Sectors: Business Services & Consultancy (79)Cleaning & Environmental Services (90) Delivery: South East (UKJ25)
Published estimate£3,750,000≈ £1.3m / year · £4,500,000 inc. VAT20.6% above final estimate
Submissions closed 4 Mar 2026awarded 13 May 2026
Awarded to Q3 Services Ltd, Q3 services Group Limited
Contract term 3 yrsends 25 Jul 2029 · up to 25 Jul 2031 with extensions · starts 26 Jul 2026
What is being bought
Published requirement descriptionShopping Centre combined Cleaning and Security Services in the town centre of Camberley Surrey. The requirement is to be fulfilled by one Service Provider only, without any use of sub-contractors or sub-contracting.
- How the procedure runs: Assessment of Procurement Questionnaire, Quality Questionnaire, Price Schedule. Shortlist top 5 scoring bids who will be invited to a scored Presentation and Questions & Answers stage.
CPV: Cleaning services · Security services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,750,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Criterion 2: 60%
- Criterion 1: 40%
Published award criteria (2)
- Criterion 1
- Criterion 2
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Jan 2026, 19:05 GMT
- Last source update
- 12 Aug 2026, 15:30 BST
- Award evaluation window
- Submission end – 4 May 2026
- FTS notice number
2026/S 000-005542- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060bb0Find a Tender
- How it runs
Assessment of Procurement Questionnaire, Quality Questionnaire, Price Schedule. Shortlist top 5 scoring bids who will be invited to a scored Presentation and Questions & Answers stage.
How it was run
Official noticeRun through: Delta eSourcing · Who buys & how to bid on Delta
Access & registration note: Free Select account; no DUNS asked at signup
- Submission deadline
- 4 Mar 2026, 12:00 GMT
- Clarification deadline
- 18 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
21 Jan 2026 → 12 Aug 2026 · 8 dates- Tender notice published272 days ago21 Jan 2026, 19:05 GMT
- Clarification questions by244 days ago18 Feb 2026, 12:00 GMT
- Submission deadline230 days ago4 Mar 2026, 12:00 GMT
- Award decision expected by169 days ago4 May 2026, 23:59 BST
- Assessment summaries sent161 days ago13 May 2026, 00:00 BST
- Standstill ends151 days ago22 May 2026, 23:59 BST
- Contract starts87 days ago26 Jul 2026, 00:00 BST
- Latest notice published69 days ago12 Aug 2026, 15:30 BST
Notice history
5 events · 3 releases on Find a Tender · since 21 Jan 2026- Tender notice published21 Jan 2026, 19:05 GMTUK4
- Contract award notice published13 May 2026, 12:35 BSTUK6
- Status changed to complete13 May 2026, 12:35 BST
- Contract signature expected1 Jun 2026, 23:59 BSTscheduled
- Contract details notice published12 Aug 2026, 15:30 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £4,522,4261 award exc. VAT
Bids received 11 from SMEs
Named bidders 1published on the award notice
Contracts signed 1latest 24 Jul 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Q3 Services LtdSME, Q3 services Group LimitedSMEjoint award26 Jul 2026 – 25 Jul 2029 · up to 25 Jul 2031Extensions: Period or periods of up to 2 years | £4,522,426 | 13 May 2026 | Awarded |
Contracts
Contract 1 · Q3 Services LtdSME, Q3 services Group LimitedSME
- Signed
- 24 Jul 2026
- Value
- £4,522,426
- Period
- 26 Jul 2026 – 25 Jul 2029 · up to 25 Jul 2031 with extensions
- Status
- active
- Extensions
- Period or periods of up to 2 years
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 12 at stage one | 1 | 0 | — |
Who bid
- wonQ3 Services Group LimitedSME · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Q3 Services Group LimitedAwarded supplier
- Q3 Services Group LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender