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Published 19 Dec 2022, 14:09 GMT

Official UK procurement notice

Sheffield City Council Event Stewarding Framework

Official notice

Authority: Sheffield City Council (Local council)

Framework agreementServicesOpen procedure
Sectors: Administration, defence and social security services (75)Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE32)
Framework ceiling (notional)£320,000framework ceiling, not attributable revenue
Submissions closed 27 Jan 2023awarded 14 Mar 2023
Framework period 4 yrsends 12 Mar 2027 · starts 13 Mar 2023

What is being bought

Published requirement description

Sheffield City Council are looking to set up a framework of event stewarding suppliers to cover the stewarding requirements of Council held events across the city.

CPV: Event services · Festival organisation services · Public security services

How this framework works

From the published notice
Places
up to 4 suppliers · 7 bids received (1.8 per place) · 3 appointed
Framework period
4 yrs from 13 Mar 2023

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsPublished value£320,000
Contract period: 13 Mar 2023 – 12 Mar 2027 (4 yrs)
Delivery: Yorkshire & Humber
75241000 Public security services79953000 Festival organisation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Sheffield City Council Event Stewarding Framework” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
19 Dec 2022, 14:09 GMT
Last source update
17 Mar 2023, 15:54 GMT
FTS notice number
2023/S 000-007881
Classification (CPV)
Event servicesFestival organisation servicesPublic security services
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-03926e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
27 Jan 2023, 16:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

27 Jan 2023 → 17 Mar 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    27 Jan 2023, 16:00 GMT
  2. Contract starts
    13 Mar 2023
  3. Notice published
    17 Mar 2023, 15:54 GMT

Notice history

2 events · 2 releases on Find a Tender · since 17 Mar 2023
  1. Status changed to complete
    17 Mar 2023, 15:54 GMT
  2. Procurement method changed
    17 Mar 2023, 15:54 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 7
Contracts signed 3latest 14 Mar 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £106,667, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Sheffield City Council Event Stewarding Framework

    Signed
    14 Mar 2023
    Value
    ceiling above
    Period
    … – 12 Mar 2027
    Status
    active

  • Sheffield City Council Event Stewarding Framework

    Signed
    14 Mar 2023
    Value
    ceiling above
    Period
    … – 12 Mar 2027
    Status
    active

  • Sheffield City Council Event Stewarding Framework

    Signed
    14 Mar 2023
    Value
    ceiling above
    Period
    … – 12 Mar 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic———

Contracting authority & participating public bodies

Sheffield City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services (GB) 173 5488 38 Town Hall, Pinstone Street, , Sheffield, Yorkshire & Humber, S1 2HHContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

3 commercial parties on the notice
  • Intelligent Protection Management GroupFramework contractorIntelligent Protection Management Group Westthorpe Business Innovation, Sheffield, Yorkshire & Humber, S21 1TZContact email
  • Showsec International Framework contractor2187286 Regent House, Leicester, Yorkshire & Humber, LE17NAContact email
  • Sierra1 security stewarding Framework contractor342883581 Central Travel Sheffield Ltd, SHEFFIELD, Yorkshire & Humber, S9 5AFContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.