Find a TenderCancelledProcurement termination notice

Published 27 May 2025, 13:00 BST

Official UK procurement notice

Servicing and Maintenance of Fire, Security and Alarm System

Authority: Lancashire County Council (Local council)

2 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Security, fire-fighting, police and defence equipment (35)Business Services & Consultancy (79) Delivery: North West (UKD)

Published estimate£3,500,000total for 2 lots · £4,200,000 inc. VAT · 1 value update

Submissions closed 12 Aug 2025

Lots 2see the lot list below

Contract term 3 yrsends 31 Oct 2028 · up to 31 Oct 2030 with extensions · starts 1 Nov 2025

What is being bought2 lots · detail below

Published requirement description

Servicing and Maintenance of Fire, Security and Alarm Systems for Lancashire County Council.

The authority expects to re-tender this requirement around 1 Jul 2030, 23:59 BST.

CPV: Alarm-monitoring services · Burglar and fire alarms · Surveillance and security systems and devices

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£3,500,000 together) · same evaluation weights on every lot

Lot #1NorthAwardedRenewal 3 yrsSMEVCSEPublished value£2,450,000

Servicing and Maintenance of Fire, Security and Alarm Systems for Lancashire County Council for the North of the County.

Contract period: 1 Nov 2025 – 31 Oct 2028 (3 yrs) · up to 31 Oct 2030 with extensionsValue: £2,450,000 exc. VAT · £2,940,000 inc. VAT

Delivery: North WestEligibility: SME eligibleVCSE eligible

Extensions: The initial Contract period will be 36 months, after such time the Authority may extend the Contract by any number of defined periods, provided that the total duration does not exceed 60 months.

31625000 Burglar and fire alarms 35120000 Surveillance and security systems and devices 79711000 Alarm-monitoring services

Lot #2SouthAwardedRenewal 3 yrsSMEVCSEPublished value£1,050,000

Servicing and Maintenance of Fire, Security and Alarm Systems for Lancashire County Council for the South of the County.

Contract period: 1 Nov 2025 – 31 Oct 2028 (3 yrs) · up to 31 Oct 2030 with extensionsValue: £1,050,000 exc. VAT · £1,260,000 inc. VAT

Delivery: North WestEligibility: SME eligibleVCSE eligible

31625000 Burglar and fire alarms 35120000 Surveillance and security systems and devices 79711000 Alarm-monitoring services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 40%Price: 60%

Published award criteria (2)

Quality
Price

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Cancelled
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Jul 2030
First published: 27 May 2025, 13:00 BST
Last source update: 12 Dec 2025, 08:05 GMT
Award evaluation window: Submission end – 2 Sept 2025
Authority reference: LCC44862
FTS notice number: 2025/S 000-038959
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Alarm-monitoring servicesBurglar and fire alarmsSurveillance and security systems and devices
Delivery area: North West (UKD)
Official registry OCID: ocds-h6vhtk-0526fa Find a Tender

How it was run

Official notice

Run through: portal not identified

Electronic submission allowedLanguage: EN

Submission deadline: 12 Aug 2025, 12:00 BST
Clarification deadline: 6 Aug 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.lancashire.gov.uk/isupplier/ ↗

Timeline

27 May 2025 → 12 Dec 2025 · 10 dates

Planning notice published
27 May 2025, 13:00 BST
Next notice expected
1 Jul 2025, 23:59 BST
Tender notice published
10 Jul 2025, 13:46 BST
Clarification questions by
6 Aug 2025, 23:59 BST
Submission deadline
12 Aug 2025, 12:00 BST
Award decision expected by
2 Sept 2025, 23:59 BST
Assessment summaries sent357 days ago
29 Oct 2025
Contract starts354 days ago
1 Nov 2025
Standstill ends336 days ago
18 Nov 2025, 23:59 GMT
Latest notice published313 days ago
12 Dec 2025, 08:05 GMT

Notice history

10 events · 4 releases on Find a Tender · since 27 May 2025

Pipeline notice published
27 May 2025, 13:00 BST
UK1
Tender notice published
10 Jul 2025, 13:46 BST
UK4
Published value updated to £3,500,000
10 Jul 2025, 13:46 BST
was £6,000,000
Status changed to active
10 Jul 2025, 13:46 BST
Deadline published: 12 Aug 2025, 12:00 BST
10 Jul 2025, 13:46 BST
Contract award notice published
7 Nov 2025, 13:47 GMT
UK6
Status changed to complete
7 Nov 2025, 13:47 GMT
Contract signature expected
27 Nov 2025, 23:59 GMT
scheduled
Contract signature expected
29 Nov 2025, 23:59 GMT
scheduled
Procurement termination notice published
12 Dec 2025, 08:05 GMT
UK12

Routine re-releases (4)

2025-05: 1 release · 27 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £3,500,0002 awards exc. VAT

Bids received 2020 from SMEs

Contracts signed 2

Awarded to	Value	Date	Status
Lot 1 · North1 award
S. J. F. ELECTRICS LIMITEDSME1 Dec 2025 – 30 Nov 2028 · up to 30 Nov 2030Extensions: The initial Contract period will be 36 months, after such time the Authority may extend the Contract by any number of defined periods, provided that the total duration does not exceed 60 months.	£2,450,000	29 Oct 2025	Awarded
Lot 2 · South1 award
EFT SystemsSMELot 2 South1 Dec 2025 – 30 Nov 2028 · up to 30 Nov 2030Extensions: The initial Contract period will be 36 months, after such time the Authority may extend the Contract by any number of defined periods, provided that the total duration does not exceed 60 months.	£1,050,000	29 Oct 2025	Awarded

Contracts

Contract 1 · S. J. F. ELECTRICS LIMITEDSME
Signed
date not published
Value
—
Period
… – 31 Oct 2028
Status
cancelled (21 Nov 2025)
Contract 2 · EFT SystemsSME
Signed
date not published
Value
—
Period
… – 31 Oct 2028
Status
cancelled (21 Nov 2025)

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · North	10final-stage tenders	10	0	—
2 · South	10final-stage tenders	10	0	—

Contracting authority & participating public bodies

Lancashire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBBJ-2179-TNXM PO Box 100, County Hall, Preston, North West, PR1 0LDContact email

Bidders & participating suppliers

2 commercial parties on the notice

EFT SYSTEMS LIMITEDAwarded supplierGB-COH: 01172575GB-PPON: PPXB-8332-VBGV Cobden House, Southport, North West, PR9 7TRContact email
S. J. F. ELECTRICS LIMITEDAwarded supplierGB-COH: 04938464GB-PPON: PZCP-3851-VGVV 1B DALTON COURT, COMMERCIAL ROAD, DARWEN, North West, BB3 0DGContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender12 Dec 2025, 08:05 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender7 Nov 2025, 13:47 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender7 Nov 2025, 13:47 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender10 Jul 2025, 13:46 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender27 May 2025, 13:00 BST