Find a TenderAwardedContract details notice

Published 27 Jul 2026, 15:42 BST

Official UK procurement notice

Service Contract for Kitchen Ventilation Canopy Cleaning

Authority: Rhondda Cynon Taf CBC (Public body)·Consortium: 2 public authorities

2 lotsServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50)Architecture & Engineering (71)Cleaning & Environmental Services (90) Delivery: Wales (UKL15)

Published estimate£495,000total for 2 lots · £594,000 inc. VAT

Submissions closed 21 Aug 2026awarded 27 Aug 2026

Awarded to A J CREWS & CO LIMITED2 awards

Contract term 2 yrs 6 moends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Oct 2026

What is being bought2 lots · detail below

Published requirement description

Service Contract for Kitchen Ventilation Canopy Cleaning for RCT CBC and Merthyr Tydfil CBC.

The authority expects to re-tender this requirement around 6 Jan 2031, 23:59 GMT.

CPV: Cleaning services · Inspection of ventilation system · Repair and maintenance services of catering equipment

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£495,000 together) · evaluation weights differ by lot

Lot #1RCT CBCAwardedRenewal 2 yrs 6 moSMEPublished value£450,000

Service Contract for Kitchen Ventilation Canopy Cleaning for RCT CBC

Contract period: 1 Oct 2026 – 31 Mar 2029 (2 yrs 6 mo) · up to 31 Mar 2031 with extensionsValue: £450,000 exc. VAT · £540,000 inc. VAT

Delivery: WalesEligibility: SME eligible

Extensions: OTE 24 months

50883000 Repair and maintenance services of catering equipment 71315410 Inspection of ventilation system 90910000 Cleaning services

Lot #2Merthyr CBCAwardedRenewal 2 yrs 6 moSMEPublished value£45,000

Service Contract for Kitchen Ventilation Canopy Cleaning for Methyr Tydfil CBC

Contract period: 1 Oct 2026 – 31 Mar 2029 (2 yrs 6 mo) · up to 31 Mar 2031 with extensionsValue: £45,000 exc. VAT · £54,000 inc. VAT

Delivery: WalesEligibility: SME eligible

Extensions: OTE 24 months

50883000 Repair and maintenance services of catering equipment 71315410 Inspection of ventilation system 90910000 Cleaning services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Social value	Split
1 · RCT CBC	30%	65%	5%
2 · Merthyr CBC	30%	70%	—

Lot distribution rule: Suppliers may submit a tender for one lot or both, depending on their capacity and service coverage. The Council intends to appoint a single contractor to deliver the services across the awarded lot(s). Evaluation will consider each lot individually; however, the Council reserves the right to award both lots to the same supplier where this offers the most economically advantageous outcome.

What this means for your bid

Price carries 65–70 points depending on the lot. Read the split per lot below.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 6 Jan 2031
First published: 27 Jul 2026, 15:42 BST
Last source update: 29 Sept 2026, 11:30 BST
Award evaluation window: Submission end – 21 Sept 2026
Authority reference: RCT74
FTS notice number: 2026/S 000-070881
Latest notice: Contract details notice (UK7)
Classification (CPV): Cleaning servicesInspection of ventilation systemRepair and maintenance services of catering equipment
Delivery area: Wales (UKL15)
Official registry OCID: ocds-h6vhtk-06d476 Find a Tender

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 21 Aug 2026, 12:00 BST
Clarification deadline: 12 Aug 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗ ITT reference 125946

Timeline

27 Jul 2026 → 1 Oct 2026 · 8 dates

Tender notice published86 days ago
27 Jul 2026, 15:42 BST
Clarification questions by70 days ago
12 Aug 2026, 12:00 BST
Submission deadline61 days ago
21 Aug 2026, 12:00 BST
Assessment summaries sent56 days ago
27 Aug 2026, 00:00 BST
Standstill ends43 days ago
8 Sept 2026, 23:59 BST
Award decision expected by30 days ago
21 Sept 2026, 23:59 BST
Latest notice published22 days ago
29 Sept 2026, 11:30 BST
Contract starts21 days ago
1 Oct 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 27 Jul 2026

Tender notice published
27 Jul 2026, 15:42 BST
UK4
Contract award notice published
27 Aug 2026, 08:49 BST
UK6
Status changed to complete
27 Aug 2026, 08:49 BST
Contract signature expected
9 Sept 2026, 23:59 BST
scheduled
Contract details notice published
29 Sept 2026, 11:30 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £540,0002 awards exc. VAT

Bids received 22 from SMEs

Contracts signed 2latest 24 Sept 2026

Awarded to	Value	Date	Status
Lot 1 · RCT CBC1 award
A J CREWS & CO LIMITED1 Oct 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: OTE 24 months	£472,500	27 Aug 2026	Awarded
Lot 2 · Merthyr CBC1 award
A J CREWS & CO LIMITED1 Oct 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: OTE 24 months	£67,500	27 Aug 2026	Awarded

Contracts

Service Contract for Kitchen Ventilation Canopy Cleaning · A J CREWS & CO LIMITED
Signed
24 Sept 2026
Value
£472,500
Period
1 Oct 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
Status
active
Extensions
OTE 24 months
Service Contract for Kitchen Ventilation Canopy Cleaning · A J CREWS & CO LIMITED
Signed
24 Sept 2026
Value
£67,500
Period
1 Oct 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
Status
active
Extensions
OTE 24 months

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · RCT CBC	1final-stage tenders · 2 at stage one	1	0	—
2 · Merthyr CBC	1final-stage tenders · 2 at stage one	1	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

Rhondda Cynon Taf CBC

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PDXZ-9391-VHZQ Oldway House, Porth, Wales, CF39 9STContact name, email, phone

Consortium members and other public bodies

Merthyr Tydfil CBCContracting authorityPublic authority - sub-central governmentWelsh devolved regulations applyGB-PPON: PPMD-1137-QDJJ Merthyr Tydfil, WalesContact email

Bidders & participating suppliers

1 commercial party on the notice

A J Crews & Co LtdAwarded supplierGB-PPON: PXMH-6762-MGGP Unit 30, 45 Salisbury Road, Cardiff, Wales, CF24 4ABContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender29 Sept 2026, 11:30 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender29 Sept 2026, 11:30 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender27 Aug 2026, 08:49 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender27 Aug 2026, 08:49 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Jul 2026, 15:42 BST