TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 23 Oct 2025, 14:30 BST

Official UK procurement notice

SERVICE AND MAINTENANCE OF CLOCKS

Official notice

Authority: Sheffield City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: E11000003SME suitableVCSE suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE32)
Published estimate£100,000≈ £25k / year · £120,000 inc. VAT
Submissions closed 20 Nov 2025awarded 27 Jan 2026
Awarded to JANE FENTON, SMITH OF DERBY
Contract term 4 yrsends 7 Dec 2029 · starts 8 Dec 2025

What is being bought

Published requirement description

The appointed provider will ensure all clocks are serviced, maintained, and repaired in

accordance with the agreed service schedule, relevant standards, and Council policies,

ensuring continued reliability and safe operation of all timepieces.

CPV: Clocks · Repair and maintenance services of clocks

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsSMEVCSEPublished value£100,000
Contract period: 8 Dec 2025 – 7 Dec 2029 (4 yrs)Value: £100,000 exc. VAT · £120,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
39254100 Clocks50432000 Repair and maintenance services of clocks

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Evaluation: 50%
  • Evaluation: 50%
Published award criteria (2)
  • Evaluation
  • Evaluation
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Oct 2025, 14:30 BST
Last source update
27 Feb 2026, 12:47 GMT
Authority reference
104598
FTS notice number
2025/S 000-067857
Latest notice
Contract details notice (UK7)
Classification (CPV)
ClocksRepair and maintenance services of clocks
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-05d28f Find a Tender
Contract terms
Reserved participation area
E11000003

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
20 Nov 2025, 12:00 GMT
Clarification deadline
13 Nov 2025, 23:30 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

23 Oct 2025 → 27 Feb 2026 · 5 dates
  1. Tender notice published363 days ago
    23 Oct 2025, 14:30 BST
  2. Clarification questions by341 days ago
    13 Nov 2025, 23:30 GMT
  3. Submission deadline335 days ago
    20 Nov 2025, 12:00 GMT
  4. Contract starts317 days ago
    8 Dec 2025
  5. Latest notice published236 days ago
    27 Feb 2026, 12:47 GMT

Notice history

5 events · 3 releases on Find a Tender · since 23 Oct 2025
  1. Tender notice published
    23 Oct 2025, 14:30 BST
    UK4
  2. Contract award notice published
    6 Feb 2026, 14:52 GMT
    UK6
  3. Status changed to complete
    6 Feb 2026, 14:52 GMT
  4. Contract signature expected
    6 Feb 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    27 Feb 2026, 12:47 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £22,5001 award exc. VAT
Bids received 21 from SMEs
Contracts signed 1latest 22 Jan 2026
Awarded toValueDateStatus
JANE FENTONSME, SMITH OF DERBYSMEjoint awardClocks - Service & Maintenance6 Feb 2026 – 7 Dec 2029 · up to 6 Dec 2030Extensions: X1 12 month extension£22,50027 Jan 2026Awarded

Contracts

  • Contract 1 · JANE FENTONSME, SMITH OF DERBYSME

    Signed
    22 Jan 2026
    Value
    £22,500
    Period
    6 Feb 2026 – 7 Dec 2029 · up to 6 Dec 2030 with extensions
    Status
    active
    Extensions
    X1 12 month

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders10—

Contracting authority & participating public bodies

Sheffield City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPQT-9425-JWVM The Town Hall, Pinstone St, Sheffield, Yorkshire & Humber, S1 2HHContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • JANE FENTONAwarded supplier 112 ALFRETON ROAD, DERBY, East Midlands, DE21 4AUContact email
  • SMITH OF DERBYAwarded supplier 112 ALFRETON ROAD, DERBY, East Midlands, DE21 4AUContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender