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AwardedFind a Tender · award

School Catering Services for East Sussex County Council

Buyer: East Sussex County Council →

BuyerEast Sussex County Council
StatusAwarded
DeadlineNot published
ValueValue not published
Published4 Mar 2026

What is being bought

East Sussex County Council Council is seeking to appoint a qualified and suitable service provider for the provision of school meal services to educational establishments in the East Sussex area. The current contract expires on 31st July 2026. The County Council is legally required to provide access to a free school meal service for maintained schools (including provision of Key Stage 1 meals currently funded through Universal Infant Free School Meal funding from the DfE); therefore, arrangements will need to be made to continue to provide this service from 1st August 2026. The contracts are worth approximately £10.4 million per annum and currently used by 138 schools, serving approximately 15,000 meals per day. The objectives of this procurement are to put in place a high quality, value for money service provision whilst also gaining commitment from the provider to undertake continuous improvement and offer environmental and social value initiatives, to further enhance the service.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimelightTouch
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0508eb
Latest release ID019300-2026
Latest release timestampWed Mar 04 2026 09:37:52 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release0
Parties in latest release4

Notice history

DateEventReference
4 Mar 2026award, contract019300-2026
6 Oct 2025tender062398-2025
18 Jun 2025planning033189-2025
29 Apr 2025planning017529-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (4 releases)
4 Mar 2026 · 019300-2026 · award, contract
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6 Oct 2025 · 062398-2025 · tender
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      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PXGX-2145-PRQJ",
      "name": "East Sussex County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ22",
        "country": "GB",
        "locality": "Lewes",
        "postalCode": "BN7 1UE",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, St Anne's Crescent"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXGX-2145-PRQJ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "ProcurementPMO@eastsussex.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
18 Jun 2025 · 033189-2025 · planning
{
  "id": "033189-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-06-18T10:53:09+01:00",
  "ocid": "ocds-h6vhtk-0508eb",
  "buyer": {
    "id": "GB-PPON-PXGX-2145-PRQJ",
    "name": "East Sussex County Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-0508eb",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2031-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00",
          "maxExtentDate": "2033-07-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ22",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "55524000",
            "scheme": "CPV",
            "description": "School catering services"
          }
        ]
      }
    ],
    "title": "School Catering Services for East Sussex County Council",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "East Sussex County Council Council is seeking to engage with any qualified and suitable service providers in order to inform our future delivery of school meal services to educational establishments in the East Sussex area. The Council wishes to undertake market engagement to understand the current market and inform future delivery. \nThe current contract expires on 31st July 2026.\nThe County Council is legally required to provide access to a free school meal service for maintained schools (including provision of Key Stage 1 meals currently funded through Universal Infant Free School Meal funding from the DfE); therefore, arrangements will need to be made to continue to provide this service from 1st August 2026. The contracts are worth approximately £10.4 million per annum and currently used by 138 schools, serving approximately 15,000 meals per day.\nThe objectives of this project are to put in place a high quality, value for money service provision whilst also gaining commitment from the provider to undertake continuous improvement and offer environmental and social value initiatives, to further enhance the service.\nWe will be sending out a survey on Monday 30th June for interested providers to complete by Friday 18th July. Once we have received your feedback, we will ask you to attend a meeting to discuss our requirements further on either Wednesday 23rd July or Tuesday 29th July. These will be held virtually via Microsoft Teams with individual providers.\nPlease register your interest by providing your email to Hannah.Phillips@eastsussex.gov.uk by Friday 27th June and we will contact you with the survey on Monday 30th June.",
    "specialRegime": [
      "lightTouch"
    ],
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PXGX-2145-PRQJ",
      "name": "East Sussex County Council",
      "roles": [
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      "address": {
        "region": "UKJ22",
        "country": "GB",
        "locality": "Lewes",
        "postalCode": "BN7 1UE",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, St Anne's Crescent"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXGX-2145-PRQJ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "ProcurementPMO@eastsussex.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "033189-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/033189-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-06-18T10:53:09+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-07-31T23:59:59+01:00",
        "description": "We will be sending out a survey on Monday 30th June for providers to complete by Friday 18th July. Once we have received your feedback, we will ask you to attend a meeting to discuss our requirements further on either Wednesday 23rd July or Tuesday 29th July. These will be held virtually with individual providers.\nPlease register your interest by providing your email to Hannah.Phillips@eastsussex.gov.uk by Friday 27th June and we will contact you with the survey on Monday 30th June."
      }
    ]
  },
  "initiationType": "tender"
}
29 Apr 2025 · 017529-2025 · planning
{
  "id": "017529-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-04-29T10:54:56+01:00",
  "ocid": "ocds-h6vhtk-0508eb",
  "buyer": {
    "id": "GB-PPON-PXGX-2145-PRQJ",
    "name": "East Sussex County Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-0508eb",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "contractPeriod": {
          "endDate": "2033-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ22",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "55524000",
            "scheme": "CPV",
            "description": "School catering services"
          }
        ]
      }
    ],
    "title": "School Catering Services for Primary, Secondary, Academies and Special Schools within East Sussex.",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "For the provision of School Catering Services for Primary, Secondary, Academies and Special Schools within East Sussex.\nThe objectives of this project are therefore to put in place a high quality, value for money service provision whilst also gaining commitment from the contractor to undertake continuous improvement and offer investment in innovation and social value initiatives, to further enhance the service.\nEstimated value over the term of the contract is £50,000,000",
    "communication": {
      "futureNoticeDate": "2025-10-06T23:59:59+01:00"
    },
    "specialRegime": [
      "lightTouch"
    ],
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PXGX-2145-PRQJ",
      "name": "East Sussex County Council",
      "roles": [
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      "address": {
        "region": "UKJ22",
        "country": "GB",
        "locality": "Lewes",
        "postalCode": "BN7 1UE",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall, St Anne's Crescent"
      },
      "details": {
        "classifications": [
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            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
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      "identifier": {
        "id": "PXGX-2145-PRQJ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "ProcurementPMO@eastsussex.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "017529-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/017529-2025",
        "format": "text/html",
        "noticeType": "UK1",
        "description": "Pipeline notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-04-29T10:54:56+01:00"
      }
    ]
  },
  "initiationType": "tender"
}