Official UK procurement notice
Scheme access controls and Fire safety
Authority: Chesterfield Borough Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe scope of Active Fire Safety includes the weekly life safety testing procedures required within Independent Living Schemes (ILS), undertaken in accordance with the established Alarm Monitoring Centre (ARC) pre and post notification protocol. These activities are fundamental to legal compliance and resident safety, ensuring that critical life safety systems remain operational, that faults are identified and resolved promptly, and that all testing and remedial actions are fully documented.
The scope of Electronic Security and Associated Systems includes the provision of door entry and access control systems, closed circuit television (CCTV), television aerial and satellite systems (IRS/SMATV), and automatic doors and mechanical door components. The Contractor will deliver installation and upgrade works, commissioning, planned preventative maintenance, and responsive/reactive repairs to maintain building security and resident confidence. All works must be planned and executed to minimise disruption to occupants and services, and to ensure full interoperability with life safety systems, including fire alarm interfaces.
CPV: Access control system · Fire-alarm system installation work · Repair and maintenance services of security equipment
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£468,000 together) · same evaluation weights on every lotLot #1Active Fire SafetyAwardedRenewalPublished value£88,000
- Design, installation, and upgrade works for fire detection and alarm systems
- Planned Preventative Maintenance (PPM) for fire detection and alarm systems
- Reactive repairs to restore fire detection and alarm
- Maintenance and servicing of all system components including:
o Control and indicating equipment
o Detection devices (e.g., smoke, heat, multi sensor)
o Alarm devices (e.g., sounders, beacons)
o Interfaces and integration units
o Power supplies, batteries, and charging equipment
- Emergency lighting system maintenance
o undertake monthly functional testing and annual full duration testing, maintaining comprehensive records and certification in all cases.
Lot #2Electronic Security and Associated SystemsAwardedRenewalPublished value£380,000
Installation, upgrade works, commissioning, planned preventative maintenance, and reactive repairs for the following systems to include:
- Door entry and access control systems, including handsets, readers, locking hardware, controllers, cabling, and all associated components.
- CCTV systems, including cameras, recording equipment, networked devices, and systems requiring elevated access at sites such as Parkside.
- TV aerial and satellite systems, including IRS (Integrated Reception Systems) and SMATV (Satellite Master Antenna Television).
- Automatic doors, including operators, sensors, safety devices, fob‑related issues, and mechanical door components.
Ensuring full compatibility and integration with existing Council infrastructure and with life safety interfaces. for example access-control/fire-relay interlocks and must provide full electronic documentation of all activities. Where upgrades are undertaken, the Contractor must supply complete commissioning and handover materials.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price
- Quality
- Social Value
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Apr 2026, 17:03 BST
- Last source update
- 3 Jun 2026, 11:03 BST
- Award evaluation window
- Submission end – 10 Jun 2026
- Authority reference
DN808318- FTS notice number
2026/S 000-039472- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068e75Find a Tender
How it was run
Official notice- Submission deadline
- 27 May 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submissions must be given through link provided
Timeline
29 Apr 2026 → 29 Jun 2026 · 5 dates- Tender notice published179 days ago29 Apr 2026, 17:03 BST
- Submission deadline151 days ago27 May 2026, 23:59 BST
- Latest notice published145 days ago3 Jun 2026, 11:03 BST
- Award decision expected by137 days ago10 Jun 2026, 23:59 BST
- Contract starts119 days ago29 Jun 2026, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 29 Apr 2026- Tender notice published29 Apr 2026, 17:03 BSTUK4
- Procurement termination notice published3 Jun 2026, 11:03 BSTUK12
- Status changed to complete3 Jun 2026, 11:03 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 3 Jun 2026 | CancelledFollowing review of the clarification questions received, the contracting authority has concluded that the tender documentation and supporting information do not currently provide a sufficiently clear or complete basis for a viable procurement. The authority has therefore decided not to award a contract under this process and to terminate the procurement. The requirement will be reviewed and re-tendered at a later date once the necessary information has been developed. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Documents available via link
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender