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Published 24 Jun 2026, 11:34 BST

Official UK procurement notice

Provision of Audience Seating & Temporary Portable Staging

Official notice

Authority: Royal Welsh College of Music and Drama (Education)·On behalf of: University of South Wales

2 lotsGoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Wales (UKL22)
Published estimate£83,333envelope for 2 lots · £100,000 inc. VAT
Submissions closed 15 Jul 2026awarded 3 Aug 2026
Awarded to Audience Systems Limited, Stage Electrics Partnership Ltd.2 awards
Contract term Varies by lotfirst lot 2 mo from 27 Aug 2026 · see each lot

What is being bought2 lots · detail below

Published requirement description

As part of its ongoing redevelopment of the Old Library in Cardiff into a performance and teaching space, The Royal Welsh College of Music and Drama (RWCMD) seeks to purchase audience seating and portable temporary staging for the Sir Howard Stringer Studio.

CPV: Miscellaneous furniture and equipment · Theatre seats

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£83,333 together)
Lot #1Audience SeatingAwarded 2 moSMEVCSEPublished value£41,667

Set of 250 loose audience seats for flexible usage in a studio style performance space along with storage trolleys.

Contract period: 27 Aug 2026 – 31 Oct 2026 (2 mo)Value: £41,667 exc. VAT · £50,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
39111200 Theatre seats
Lot #2Portable Temporary StagingAwarded 3 moSMEVCSEPublished value£41,667

Set of 28 of 2m x 1m staging sections with handrail and accessories to create, at minimum the configurations outlined below for audience seating plus 4 extra deck sections with handrails, all with Hexaboard surface finish.

Contract period: 27 Jul 2026 – 31 Oct 2026 (3 mo)Value: £41,667 exc. VAT · £50,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
39150000 Miscellaneous furniture and equipment

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Jun 2026, 11:34 BST
Last source update
7 Aug 2026, 10:09 BST
Authority reference
2090
FTS notice number
2026/S 000-059323
Latest notice
Contract details notice (UK7)
Classification (CPV)
Miscellaneous furniture and equipmentTheatre seats
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-06bbf0 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
15 Jul 2026, 12:00 BST
Clarification deadline
10 Jul 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

RWCMD will be using eTenderWales for submissions.

Please note as USW is managing the procurement the account will be under their name.

Please register on etenderwales.ukp.app.jaggaer.com ↗

ITT reference is:- itt_125494

Timeline

24 Jun 2026 → 27 Aug 2026 · 5 dates
  1. Tender notice published113 days ago
    24 Jun 2026, 11:34 BST
  2. Clarification questions by97 days ago
    10 Jul 2026, 12:00 BST
  3. Submission deadline92 days ago
    15 Jul 2026, 12:00 BST
  4. Latest notice published69 days ago
    7 Aug 2026, 10:09 BST
  5. Contract starts49 days ago
    27 Aug 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 24 Jun 2026
  1. Tender notice published
    24 Jun 2026, 11:34 BST
    UK4
  2. Contract details notice published
    7 Aug 2026, 10:09 BST
    UK7
  3. Status changed to complete
    7 Aug 2026, 10:09 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £80,4532 contracts exc. VAT
Contracts signed 2latest 3 Aug 2026
Awarded toValueDateStatus
Lot 1 · Audience Seating1 award
Audience Systems Limited——Awarded
Lot 2 · Portable Temporary Staging1 award
Stage Electrics Partnership Ltd.SME——Awarded

Contracts

  • RWCMD Contract - lot 1 Audience Seating · Audience Systems Limited

    Signed
    3 Aug 2026
    Value
    £46,481
    Period
    3 Aug 2026 – 31 Oct 2026
    Status
    active

  • RWCMD Lot 2 - Portable Staging Contract · Stage Electrics Partnership Ltd.SME

    Signed
    24 Jul 2026
    Value
    £33,973
    Period
    24 Jul 2026 – 31 Oct 2026
    Status
    active

Contracting authority & participating public bodies

2 public bodies on the notice

Royal Welsh College of Music and Drama

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-COH: 06013744 Castle Grounds, Cardiff, Wales, CF10 3ERContact email

Other public bodies

  • University of South WalesProcuring entityThe University of South Wales (USW) is undertaking this Procurement Process on behalf of The Royal Welsh College of Music and Drama. The contracting authority will be The Royal Welsh College of Music and Drama and will assume responsibility for the contracts when awarded.GB-CHC: 1140312 Pontypridd, WalesContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • Audience SystemsAwarded supplierGB-PPON: PWYX-4945-YYMP 19b washington road, west wilts trading estate, Westbury, Bath, South West, BA13 4JPContact email
  • Stage Electrics Partnership Ltd T/A Stage ElectricsAwarded supplierGB-PPON: PVJC-1883-RPPY Encore House, Unit 3 Britannia Road, Bristol, South West, BS34 5TAContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender