Find a TenderClosed
Published 18 Oct 2023, 21:04 BST

Official UK procurement notice

Rotherham Low Carbon Heat Network

Official notice

Authority: Rotherham Metropolitan Borough Council (Local council)·Consortium: 2 public authorities

GoodsOpen procedure
Published estimate£9,871,419≈ £371k / year · 1 value update
Submissions closed 18 Apr 2024
Next notice expected 1 Apr 2024
Contract term 26 yrs 7 moends 1 Apr 2051 · extension options published · starts 2 Sept 2024

What is being bought

Published requirement description

This ITT is issued by RMBC (“the Council”) in connection with the competitive procurement for technical enabling works and connection to a low carbon heat network, followed by the subsequent supply of heat to an initial 5 buildings within the Council’s estate (namely Town Hall, Civic Theatre, Clifton Park Museum, Orchard Centre and Riverside House). The scope of this procurement does allow for the potential for the following additional buildings to be added to the network at a later date during the terms of this arrangement (Vine Close Boiler House (district heating residential supply), St Anns Boiler House (district heating residential supply), Beeversleigh Flats, Bailey House, Fusion Magna BIC, Eric Manns Building, Chatham Villas – Doncaster Gate, Clifton Park Garden Building, Centenary Market).

CPV: District heating · District-heating mains construction work · Electricity, heating, solar and nuclear energy · Petroleum products, fuel, electricity and other sources of energy

The lotProcurement structure

single lot · value published
Lot #1Renewal 26 yrs 7 moPublished value£9,871,419
Contract period: 2 Sept 2024 – 1 Apr 2051 (26 yrs 7 mo)
Delivery: Yorkshire & Humber · The Borough of Rotherham
Extensions: The heat supply agreement will run for a period of 20 years (240 months), with an option to extend by up to a further 5 years (60 months), which can be taken in any combination. As detailed above, the Council also reserves the right to add a number of additional buildings / sites to the network subject (but not limited) to internal approvals, funding and needs and requirements being met. · The Council will review its options ahead of the expiry of the supply contract in respect of future heat supply arrangements that meet the needs and requirements of the organisation at that time.Variant bids: not allowed

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Oct 2023, 21:04 BST
Last source update
3 Apr 2024, 22:33 BST
Award evaluation window
15 Apr 2024 – …
Authority reference
22-295 / 85200
FTS notice number
2024/S 000-010845
Classification (CPV)
District heatingDistrict-heating mains construction workElectricity, heating, solar and nuclear energyPetroleum products, fuel, electricity and other sources of energy
Delivery area
Yorkshire & Humber (UKE31)
Official registry OCID
ocds-h6vhtk-040d3a Find a Tender
Contract terms
Performance terms

As detailed in the tender documentation.

Review and risk notes
Review procedure

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
18 Apr 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
15 Apr 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Apr 2024 → 2 Sept 2024 · 5 dates
  1. Next notice expected
    1 Apr 2024, 00:00 BST
  2. Notice published
    3 Apr 2024, 22:33 BST
  3. Bids opened
    15 Apr 2024, 12:00 BST
  4. Submission deadline
    18 Apr 2024, 12:00 BST
  5. Contract starts
    2 Sept 2024, 00:00 BST

Notice history

6 events · 3 releases on Find a Tender · since 15 Mar 2024
  1. Published value published: £9,871,419
    15 Mar 2024, 22:18 GMT
  2. Status changed to active
    15 Mar 2024, 22:18 GMT
  3. Procurement method changed
    15 Mar 2024, 22:18 GMT
  4. Deadline published: 15 Apr 2024, 12:00 BST
    15 Mar 2024, 22:18 GMT
  5. Buyer details updated
    15 Mar 2024, 22:18 GMT
  6. Deadline moved to 18 Apr 2024, 12:00 BST
    3 Apr 2024, 22:33 BST
    +3 days · was 15 Apr 2024, 12:00 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.215 Apr 202418 Apr 2024+3 d

1 amendment published without a description.

Contracting authority & participating public bodies

2 public bodies on the notice

Rotherham Metropolitan Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services GB173552264 Riverside House, Main Street, Rotherham, Yorkshire & Humber, S60 1AEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtMediation body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria