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Published 2 Jun 2026, 16:33 BST

Official UK procurement notice

ROG First Light Exhibitions Digital Media

Official notice

Authority: ROG First Light Exhibitions Scenic Engineering Model Contractor (Central government)

4 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableMax 2 lots per supplier
Published estimate£600,500total for 4 lots · £720,600 inc. VAT
Submissions closed 9 Jul 2026
Lots 4max 2 won per supplier
Contract term 1 yr 2 moends 15 May 2028 · starts 15 Mar 2027

What is being bought4 lots · detail below

Published requirement description

Royal Museums Greenwich are inviting contractors to participate in a procurement to deliver digital media / AV software exhibits for a suite of new Royal Observatory Greenwich exhibitions, part of the ROG First Light Project. The procurement will be divided into Lots. Suppliers can bid for one or more of these Lots. The Lots are as follows:

a) LOT 1: Linear Animation & Projection Media

b) LOT 2: Interactive Media & Experiential Systems

c) LOT 3: Film / Documentary Production

d) LOT 4: Holistic Soundscape Package

This will be a two-stage procurement process including a PSQ process from which contractors will be shortlisted. Shortlisted contractors for each Lot will be invited to Tender. Contractors will be invited to visit site. Full details of the procurement procedure can be found in the procurement documentation.

For more information about this opportunity, please visit the eSourcing portal at:

www.delta-esourcing.com/tenders/UK-UK-London… ↗

To respond to this opportunity, please click here:

www.delta-esourcing.com/respond/5RW7HE4DFG ↗

  • How the procedure runs: Royal Museums Greenwich are inviting contractors to participate in a procurement to deliver digital media / AV software exhibits for a suite of new Royal Observatory Greenwich exhibitions, part of the the ROG First Light Project. This will be a two-stage procurement process including a PSQ process from which contractors will be shortlisted. The procurement will be divided into Lots. Shortlisted contractors for each Lot will be invited to Tender. Contractors will be invited to visit site. Full details of the procurement procedure can be found in the procurement documentation.

CPV: Museum services · Museum-exhibition services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£600,500 together) · win at most 2 of them · same evaluation weights on every lot
Lot #1Linear Animation & Projection Media 1 yr 2 moSMEPublished value£280,500

We are looking for an animation studio or motion design team to bring the stories of the Royal Observatory Greenwich to life across five galleries. This Lot is the visual heartbeat of the ROG First Light project, spanning a large-scale ceiling installation, projection-mapped historic rooms, immersive wall projections and a suite of screen-based explainers.

The work ranges from a Pepper's Ghost animation in the Lifecycle of a Star gallery to a precisely masked projection onto the original instruments in Halley's Transit Room. Briefs in this Lot are predominantly passive, with real-time generative and trigger-driven exceptions noted per brief. Content should reward both the visitor who pauses for two minutes and the one who passes through in thirty seconds. Visual coherence across galleries is essential.

Contract period: 15 Mar 2027 – 15 May 2028 (1 yr 2 mo)Value: £280,500 exc. VAT · £336,600 inc. VAT
Eligibility: SME eligible
Lot #2Interactive Media & Experiential Systems 1 yr 2 moSMEPublished value£160,000

We are looking for an interactive development studio, or a tightly structured consortium, to build the hands-on, visitor-driven heart of ROG First Light. This Lot covers a number of exhibits ranging from multiplayer digital games and touchscreen simulations to a live-camera reactive installation that distorts your own reflection through gravitational lensing.

The work is technically varied and genuinely ambitious. EXH31 Black Hole Mirror uses depth tracking and a real-time GPU shader to simulate a black hole effect on a live camera feed. EXH30 Black Hole Game is a multiplayer deduction game in which visitors infer the position of a hidden black hole by watching how stars move. SCD.AV.02 puts the visitor in the basket of James Glaisher's balloon. Every exhibit in this Lot asks visitors to do something, and to discover something as a result.

Contract period: 15 Mar 2027 – 15 May 2028 (1 yr 2 mo)Value: £160,000 exc. VAT · £192,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Lot #3Film & Documentary Production 1 yr 2 moSMEPublished value£100,000

We are looking for a film production company to create the filmed and recorded content across the ROG First Light project. This Lot brings working scientists, historians and contemporary voices into the gallery on screen and through a headset, giving visitors a human perspective on the stories that the objects and exhibits tell.

The work includes short looping interview films with active astronomers explaining the transit method and astronomical sonification; a documentary piece at the National Physical Laboratory exploring contemporary atomic timekeeping; and Looking Back to Earth, a cinematic three-screen portrait installation presenting views of Earth from space as a moment of calm reflection at the end of the gallery journey.

Contract period: 15 Mar 2027 – 15 May 2028 (1 yr 2 mo)Value: £100,000 exc. VAT · £120,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Lot #4Holistic Soundscape Package 1 yr 2 moSMEPublished value£60,000

We are looking for a specialist spatial audio practitioner to compose and deliver the acoustic identity of ROG First Light. This Lot covers five commissions: three large-scale multichannel soundscapes, a spoken-word audio point, and a short atmospheric installation inspired by the historic speaking pipes of the Observatory.

The soundscapes are not background music. GEF.AV.01 in the Time Department is the primary expressive engine of a ceiling-mounted light and sound show, and the lighting installation will take the composition as its creative reference. MOB.AV.05 spans three interconnected rooms of the Meridian Observatory, each with a distinct acoustic character and ceiling height, the atmospheric bed of MOB.AV.05a must contain a deliberate compositional dip timed to a star transit alignment cue issued by the Lot 1 animation contractor at picture lock. These are technically and creatively demanding commissions that require genuine multichannel spatial audio expertise.

Contract period: 15 Mar 2027 – 15 May 2028 (1 yr 2 mo)Value: £60,000 exc. VAT · £72,000 inc. VAT
Delivery: LondonEligibility: SME eligible

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • Commercial: 40%
Published award criteria (2)
  • Commercial
  • Technical
Lot distribution rule: Please refer to the procurement documentation.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 Jun 2026, 16:33 BST
Last source update
2 Jun 2026, 16:33 BST
Award evaluation window
Submission end – 1 Mar 2027
FTS notice number
2026/S 000-052052
Latest notice
Tender notice (UK4)
Classification (CPV)
Museum servicesMuseum-exhibition services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-06abce Find a Tender
How it runs

Royal Museums Greenwich are inviting contractors to participate in a procurement to deliver digital media / AV software exhibits for a suite of new Royal Observatory Greenwich exhibitions, part of the the ROG First Light Project. This will be a two-stage procurement process including a PSQ process from which contractors will be shortlisted. The procurement will be divided into Lots. Shortlisted contractors for each Lot will be invited to Tender. Contractors will be invited to visit site. Full details of the procurement procedure can be found in the procurement documentation.

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Requests to participate (first stage)
9 Jul 2026, 12:00 BST
Submission deadline
9 Jul 2026, 12:00 BST
Clarification deadline
29 Jun 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

2 Jun 2026 → 15 Mar 2027 · 5 dates
  1. Tender notice published146 days ago
    2 Jun 2026, 16:33 BST
  2. Clarification questions by119 days ago
    29 Jun 2026, 17:00 BST
  3. Submission deadline109 days ago
    9 Jul 2026, 12:00 BST
  4. Today
    26 Oct 2026
  5. Award decision expected byin 127 days
    1 Mar 2027, 23:59 GMT
  6. Contract startsin 140 days
    15 Mar 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    2 Jun 2026, 16:33 BST
    UK4

Contracting authority & participating public bodies

National Maritime Museum

Contracting authorityPublic authority - central government GB-PPON: PYXN-5596-QWGD Park Row, London, London, SE10 9NFContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender