Official UK procurement notice
ROG First Light Exhibitions Digital Media
Authority: ROG First Light Exhibitions Scenic Engineering Model Contractor (Central government)
What is being bought4 lots · detail below
Published requirement descriptionRoyal Museums Greenwich are inviting contractors to participate in a procurement to deliver digital media / AV software exhibits for a suite of new Royal Observatory Greenwich exhibitions, part of the ROG First Light Project. The procurement will be divided into Lots. Suppliers can bid for one or more of these Lots. The Lots are as follows:
a) LOT 1: Linear Animation & Projection Media
b) LOT 2: Interactive Media & Experiential Systems
c) LOT 3: Film / Documentary Production
d) LOT 4: Holistic Soundscape Package
This will be a two-stage procurement process including a PSQ process from which contractors will be shortlisted. Shortlisted contractors for each Lot will be invited to Tender. Contractors will be invited to visit site. Full details of the procurement procedure can be found in the procurement documentation.
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-London… ↗
To respond to this opportunity, please click here:
- How the procedure runs: Royal Museums Greenwich are inviting contractors to participate in a procurement to deliver digital media / AV software exhibits for a suite of new Royal Observatory Greenwich exhibitions, part of the the ROG First Light Project. This will be a two-stage procurement process including a PSQ process from which contractors will be shortlisted. The procurement will be divided into Lots. Shortlisted contractors for each Lot will be invited to Tender. Contractors will be invited to visit site. Full details of the procurement procedure can be found in the procurement documentation.
CPV: Museum services · Museum-exhibition services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£600,500 together) · win at most 2 of them · same evaluation weights on every lotLot #1Linear Animation & Projection MediaPublished value£280,500
We are looking for an animation studio or motion design team to bring the stories of the Royal Observatory Greenwich to life across five galleries. This Lot is the visual heartbeat of the ROG First Light project, spanning a large-scale ceiling installation, projection-mapped historic rooms, immersive wall projections and a suite of screen-based explainers.
The work ranges from a Pepper's Ghost animation in the Lifecycle of a Star gallery to a precisely masked projection onto the original instruments in Halley's Transit Room. Briefs in this Lot are predominantly passive, with real-time generative and trigger-driven exceptions noted per brief. Content should reward both the visitor who pauses for two minutes and the one who passes through in thirty seconds. Visual coherence across galleries is essential.
Lot #2Interactive Media & Experiential SystemsPublished value£160,000
We are looking for an interactive development studio, or a tightly structured consortium, to build the hands-on, visitor-driven heart of ROG First Light. This Lot covers a number of exhibits ranging from multiplayer digital games and touchscreen simulations to a live-camera reactive installation that distorts your own reflection through gravitational lensing.
The work is technically varied and genuinely ambitious. EXH31 Black Hole Mirror uses depth tracking and a real-time GPU shader to simulate a black hole effect on a live camera feed. EXH30 Black Hole Game is a multiplayer deduction game in which visitors infer the position of a hidden black hole by watching how stars move. SCD.AV.02 puts the visitor in the basket of James Glaisher's balloon. Every exhibit in this Lot asks visitors to do something, and to discover something as a result.
Lot #3Film & Documentary ProductionPublished value£100,000
We are looking for a film production company to create the filmed and recorded content across the ROG First Light project. This Lot brings working scientists, historians and contemporary voices into the gallery on screen and through a headset, giving visitors a human perspective on the stories that the objects and exhibits tell.
The work includes short looping interview films with active astronomers explaining the transit method and astronomical sonification; a documentary piece at the National Physical Laboratory exploring contemporary atomic timekeeping; and Looking Back to Earth, a cinematic three-screen portrait installation presenting views of Earth from space as a moment of calm reflection at the end of the gallery journey.
Lot #4Holistic Soundscape PackagePublished value£60,000
We are looking for a specialist spatial audio practitioner to compose and deliver the acoustic identity of ROG First Light. This Lot covers five commissions: three large-scale multichannel soundscapes, a spoken-word audio point, and a short atmospheric installation inspired by the historic speaking pipes of the Observatory.
The soundscapes are not background music. GEF.AV.01 in the Time Department is the primary expressive engine of a ceiling-mounted light and sound show, and the lighting installation will take the composition as its creative reference. MOB.AV.05 spans three interconnected rooms of the Meridian Observatory, each with a distinct acoustic character and ceiling height, the atmospheric bed of MOB.AV.05a must contain a deliberate compositional dip timed to a star transit alignment cue issued by the Lot 1 animation contractor at picture lock. These are technically and creatively demanding commissions that require genuine multichannel spatial audio expertise.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- Commercial: 40%
Published award criteria (2)
- Commercial
- Technical
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Jun 2026, 16:33 BST
- Last source update
- 2 Jun 2026, 16:33 BST
- Award evaluation window
- Submission end – 1 Mar 2027
- FTS notice number
2026/S 000-052052- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06abceFind a Tender
- How it runs
Royal Museums Greenwich are inviting contractors to participate in a procurement to deliver digital media / AV software exhibits for a suite of new Royal Observatory Greenwich exhibitions, part of the the ROG First Light Project. This will be a two-stage procurement process including a PSQ process from which contractors will be shortlisted. The procurement will be divided into Lots. Shortlisted contractors for each Lot will be invited to Tender. Contractors will be invited to visit site. Full details of the procurement procedure can be found in the procurement documentation.
How it was run
Official notice- Requests to participate (first stage)
- 9 Jul 2026, 12:00 BST
- Submission deadline
- 9 Jul 2026, 12:00 BST
- Clarification deadline
- 29 Jun 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
2 Jun 2026 → 15 Mar 2027 · 5 dates- Tender notice published146 days ago2 Jun 2026, 16:33 BST
- Clarification questions by119 days ago29 Jun 2026, 17:00 BST
- Submission deadline109 days ago9 Jul 2026, 12:00 BST
- Today26 Oct 2026
- Award decision expected byin 127 days1 Mar 2027, 23:59 GMT
- Contract startsin 140 days15 Mar 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published2 Jun 2026, 16:33 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender