Official UK procurement notice
Robin Hood Multi Academy Trust - Cleaning Services Tender
Authority: Robin Hood Multi Academy Trust (Public body)·On behalf of: CORE Education Trust
What is being bought
Published requirement descriptionAt Robin Hood Multi Academy Trust, Staff believe in showing children that they can overcome any obstacle in their lives to go on and become something truly great. The Trust firmly believe that the biggest barriers in life are the ones we place on ourselves, and it is our job to inspire children to think big and aim high.
Robin Hood Multi Academy Trust are seeking Cleaning services providers to Tender for the provision of a full daily Cleaning service within three of their Schools, during term time, and periodic Cleaning services outside of term time.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 August 2026.
Full details will be included in the Invitation to Tender.
TUPE regulations apply to this contract, which involves the transfer of existing Cleaning Staff, of which some may be members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.
- How the procedure runs: This procurement will be a multi-stage tender process. The PSQ will be followed by an initial shortlisting, with successful suppliers invited to the next stage of the process. The ITT will follow, with a second shortlisting and the top scoring bidders will be invited to the presentation stage.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£645,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Operational Response: 85%
- Financial Response: 15%
Published award criteria (2)
- Financial Response
- Operational Response
- Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Oct 2025, 10:09 BST
- Last source update
- 2 Jun 2026, 16:18 BST
- Award evaluation window
- Submission end – 4 May 2026
- FTS notice number
2025/S 000-067698- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d228Find a Tender
- How it runs
This procurement will be a multi-stage tender process. The PSQ will be followed by an initial shortlisting, with successful suppliers invited to the next stage of the process. The ITT will follow, with a second shortlisting and the top scoring bidders will be invited to the presentation stage.
How it was run
Official notice- Requests to participate (first stage)
- 5 Dec 2025, 12:00 GMT
- Submission deadline
- 5 Dec 2025, 12:00 GMT
- Clarification deadline
- 5 Dec 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
23 Oct 2025 → 1 Aug 2026 · 7 dates- Tender notice published364 days ago23 Oct 2025, 10:09 BST
- Clarification questions by321 days ago5 Dec 2025, 12:00 GMT
- Submission deadline321 days ago5 Dec 2025, 12:00 GMT
- Award decision expected by171 days ago4 May 2026, 23:59 BST
- Assessment summaries sent154 days ago22 May 2026, 00:00 BST
- Latest notice published142 days ago2 Jun 2026, 16:18 BST
- Contract starts83 days ago1 Aug 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 23 Oct 2025- Tender notice published23 Oct 2025, 10:09 BSTUK4
- Contract award notice published22 May 2026, 14:38 BSTUK6
- Status changed to complete22 May 2026, 14:38 BST
- Contract details notice published2 Jun 2026, 16:18 BSTUK7
- Contract signature expected5 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| GSO LtdSME1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: In agreement with the client an option to extend for a further one period of up to two years. | £645,000 | 22 May 2026 | Awarded |
Contracts
Contract 1 · GSO LtdSME
- Signed
- 1 Jun 2026
- Value
- £645,000
- Period
- 1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031 with extensions
- Status
- active
- Extensions
- In agreement with the client an option to extend for a further one period of up to two years.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CORE Education TrustBeneficiary authority
- Invictus Partnership LimitedProcuring entityProcurement Consultancy
Bidders & participating suppliers
1 commercial party on the notice- GSO LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender