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Find a TenderAwardedContract details notice
Published 1 May 2025, 12:10 BST

Official UK procurement notice

Riverside Dene District Heating - Repairs and Maintenance

Official notice

Authority: Newcastle City Council (Local council)

WorksOpen procedureAbove thresholdSME suitable
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Construction & Civil Engineering (45) Delivery: North East (UKC)
Published estimate£799,999≈ £400k / year · £959,998 inc. VAT44.9% below published estimate
Submissions closed 31 May 2025awarded 15 Aug 2025
Awarded to BLUE LEAF ENERGY SERVICES LTD
Contract term 2 yrsends 31 Jul 2027 · up to 31 Jul 2029 with extensions · starts 31 Jul 2025

What is being bought

Published requirement description

Repairs and Maintenance works for the district heating system at Riverside Dene

  • The authority expects to re-tender this requirement around 1 May 2027, 23:59 BST.

CPV: District-heating mains construction work

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£799,999
Contract period: 31 Jul 2025 – 31 Jul 2027 (2 yrs) · up to 31 Jul 2029 with extensionsValue: £799,999 exc. VAT · £959,998 inc. VAT
Delivery: North East
Extensions: 2x 12 month extensions subject to performance
45232140 District-heating mains construction work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: as per tender documentation
  • Price: as per tender documentation
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 May 2027
First published
1 May 2025, 12:10 BST
Last source update
29 Sept 2025, 08:53 BST
Award evaluation window
Submission end – 13 Jun 2025
FTS notice number
2025/S 000-018359
Latest notice
Contract details notice (UK7)
Classification (CPV)
District-heating mains construction work
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-050b3b Find a Tender

How it was run

Official notice
Run through: OPEN-UK
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
31 May 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.open-uk.org ↗

suppliers must register via the open portal to view the documents and submit

Timeline

1 May 2025 → 29 Sept 2025 · 6 dates
  1. Tender notice published
    1 May 2025, 12:10 BST
  2. Submission deadline
    31 May 2025, 23:59 BST
  3. Award decision expected by
    13 Jun 2025, 23:59 BST
  4. Contract starts
    31 Jul 2025, 00:00 BST
  5. Assessment summaries sent
    15 Aug 2025, 00:00 BST
  6. Latest notice published386 days ago
    29 Sept 2025, 08:53 BST

Notice history

5 events · 3 releases on Find a Tender · since 1 May 2025
  1. Tender notice published
    1 May 2025, 12:10 BST
    UK4
  2. Contract award notice published
    27 Aug 2025, 11:19 BST
    UK6
  3. Status changed to complete
    27 Aug 2025, 11:19 BST
  4. Contract details notice published
    29 Sept 2025, 08:53 BST
    UK7
  5. Contract signature expected
    30 Sept 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £440,8791 award exc. VAT
Bids received 42 from SMEs
Contracts signed 1latest 24 Sept 2025
Awarded toValueDateStatus
BLUE LEAF ENERGY SERVICES LTDSME30 Sept 2025 – 30 Sept 2027 · up to 28 Sept 2029Extensions: 2x12 month extensions available subject to performance criteria£440,87915 Aug 2025Awarded

Contracts

  • Contract 1 · BLUE LEAF ENERGY SERVICES LTDSME

    Signed
    24 Sept 2025
    Value
    £440,879
    Period
    30 Sept 2025 – 30 Sept 2027 · up to 28 Sept 2029 with extensions
    Status
    active
    Extensions
    2x12 month extensions subject to performance

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders20—

Contracting authority & participating public bodies

Newcastle City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBHM-6848-TWYG Civic Centre, Newcastle Upon Tyne, North East, NE1 8QHContact email

Bidders & participating suppliers

1 commercial party on the notice
  • BLUE LEAF ENERGY SERVICES LTDAwarded supplierGB-COH: 13823584GB-PPON: PCTP-9975-DQDT Unit 33 Whitley Road, Newcastle Upon Tyne, North East, NE12 9SZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender