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Published 3 Aug 2021, 12:19 BST

Official UK procurement notice

DPS for Staffordshire's Household Waste Recycling Centres (HWRC) Material Disposal

Official notice

Authority: Staffordshire County Council (Local council)·Consortium: 3 public authorities

Dynamic market8 lotsServicesRestricted procedureMax 8 lots per supplier
Sectors: Cleaning & Environmental Services (90) Delivery: West Midlands (UKG)
Dynamic market estimate£150,000,000envelope for 8 lots · market-wide estimate, not attributable revenue
Submission deadline 30 Sept 203112:00 BST · 1810d 5h left
Lots 8max 8 won per supplier
Market period 10 yrsends 30 Sept 2031 · extension options published · starts 4 Oct 2021

What is being bought8 lots · detail below

Published requirement description

This is a Call off Contract Award Notice for the removal/disposal of Rigid Plastic - from the Councils own DPS for Staffordshire's Household Waste Recycling Centres (HWRC) Material Disposal.

CPV: Non-hazardous refuse and waste treatment and disposal services · Refuse and waste related services · Textile waste · Wood waste

How this dynamic market works

From the published notice
Type
Dynamic market
Bids received
1 bids received · 1 suppliers appointed
Market period
10 yrs from 4 Oct 2021

Lots and requirements (8)Procurement structure

8 lots · no lot values published · win at most 8 of them
Lot #1MattressesCancelled 10 yrs

This Notice is for a Call off Contract Award for the removal/disposal of Rigid Plastic - from the Councils own DPS for Staffordshire's Household Waste Recycling Centres (HWRC) Material Disposal.

12 month contract running 1st October 2024 - 30th September 2025 (With an option to extend by a further 6 months)

The indicative contract value is £168k across the 18 month contract

Contract period: 4 Oct 2021 – 30 Sept 2031 (10 yrs)
Delivery: West Midlands
Extensions: option to extend for an additional 6 monthsVariant bids: not allowed
03416000 Wood waste19620000 Textile waste90513000 Non-hazardous refuse and waste treatment and disposal services
Lot #2Wood - Mixed 10 yrs

This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.

The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.

The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.

There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.

The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis supplierlive.proactisp2p.com ↗

Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.

2 Deadline for receipt of initial SQ submissions – Initial Tranche

See section (10) below ends 6th September 2021

3 Evaluation of SQ and post-submission clarifications - Initial Tranche

6th to 28th September 2021

4 Commencement of ITT Competitions After 4 October 2021

5 DPS re-opens for the duration of the DPS for new requests to participate

1 October 2021 onwards

i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.

ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.

  1. The SQ Appointment Process – The Initial Tranche

The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -

12 noon on 6th September 2021 Additional information: The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality

Contract period: 4 Oct 2021 – 30 Sept 2031 (10 yrs)
Delivery: West Midlands
Variant bids: not allowed
03416000 Wood waste19620000 Textile waste90513000 Non-hazardous refuse and waste treatment and disposal services
Lot #3Carpets 10 yrs

This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.

The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.

The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.

There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.

The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis supplierlive.proactisp2p.com ↗

Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.

2 Deadline for receipt of initial SQ submissions – Initial Tranche

See section (10) below ends 6th September 2021

3 Evaluation of SQ and post-submission clarifications - Initial Tranche

6th to 28th September 2021

4 Commencement of ITT Competitions After 4 October 2021

5 DPS re-opens for the duration of the DPS for new requests to participate

1 October 2021 onwards

i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.

ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.

  1. The SQ Appointment Process – The Initial Tranche

The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -

12 noon on 6th September 2021 Additional information: The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality

Contract period: 4 Oct 2021 – 30 Sept 2031 (10 yrs)
Delivery: West Midlands
Variant bids: not allowed
03416000 Wood waste19620000 Textile waste90513000 Non-hazardous refuse and waste treatment and disposal services
Lot #4Paint 10 yrs

This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.

The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.

The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.

There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.

The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis supplierlive.proactisp2p.com ↗

Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.

2 Deadline for receipt of initial SQ submissions – Initial Tranche

See section (10) below ends 6th September 2021

3 Evaluation of SQ and post-submission clarifications - Initial Tranche

6th to 28th September 2021

4 Commencement of ITT Competitions After 4 October 2021

5 DPS re-opens for the duration of the DPS for new requests to participate

1 October 2021 onwards

i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.

ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.

  1. The SQ Appointment Process – The Initial Tranche

The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -

12 noon on 6th September 2021 Additional information: The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality

Contract period: 4 Oct 2021 – 30 Sept 2031 (10 yrs)
Delivery: West Midlands
Variant bids: not allowed
03416000 Wood waste19620000 Textile waste90513000 Non-hazardous refuse and waste treatment and disposal services
Lot #5Green waste 10 yrs

This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.

The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.

The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.

There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.

The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis supplierlive.proactisp2p.com ↗

Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.

2 Deadline for receipt of initial SQ submissions – Initial Tranche

See section (10) below ends 6th September 2021

3 Evaluation of SQ and post-submission clarifications - Initial Tranche

6th to 28th September 2021

4 Commencement of ITT Competitions After 4 October 2021

5 DPS re-opens for the duration of the DPS for new requests to participate

1 October 2021 onwards

i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.

ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.

  1. The SQ Appointment Process – The Initial Tranche

The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -

12 noon on 6th September 2021 Additional information: The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality

Contract period: 4 Oct 2021 – 30 Sept 2031 (10 yrs)
Delivery: West Midlands
Variant bids: not allowed
03416000 Wood waste19620000 Textile waste90513000 Non-hazardous refuse and waste treatment and disposal services
Lot #6Plastic Rigid 10 yrs

This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.

The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.

The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.

There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.

The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis supplierlive.proactisp2p.com ↗

Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.

2 Deadline for receipt of initial SQ submissions – Initial Tranche

See section (10) below ends 6th September 2021

3 Evaluation of SQ and post-submission clarifications - Initial Tranche

6th to 28th September 2021

4 Commencement of ITT Competitions After 4 October 2021

5 DPS re-opens for the duration of the DPS for new requests to participate

1 October 2021 onwards

i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.

ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.

  1. The SQ Appointment Process – The Initial Tranche

The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -

12 noon on 6th September 2021 Additional information: The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality

Contract period: 4 Oct 2021 – 30 Sept 2031 (10 yrs)
Delivery: West Midlands
Variant bids: not allowed
03416000 Wood waste19620000 Textile waste90513000 Non-hazardous refuse and waste treatment and disposal services
Lot #7Gas Cylinders 10 yrs

This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.

The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.

The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.

There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.

The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis supplierlive.proactisp2p.com ↗

Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.

2 Deadline for receipt of initial SQ submissions – Initial Tranche

See section (10) below ends 6th September 2021

3 Evaluation of SQ and post-submission clarifications - Initial Tranche

6th to 28th September 2021

4 Commencement of ITT Competitions After 4 October 2021

5 DPS re-opens for the duration of the DPS for new requests to participate

1 October 2021 onwards

i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.

ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.

  1. The SQ Appointment Process – The Initial Tranche

The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -

12 noon on 6th September 2021 Additional information: The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality

Contract period: 4 Oct 2021 – 30 Sept 2031 (10 yrs)
Delivery: West Midlands
Variant bids: not allowed
03416000 Wood waste19620000 Textile waste90513000 Non-hazardous refuse and waste treatment and disposal services
Lot #8Chemicals 10 yrs

This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.

The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.

The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.

There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.

The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis supplierlive.proactisp2p.com ↗

Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.

2 Deadline for receipt of initial SQ submissions – Initial Tranche

See section (10) below ends 6th September 2021

3 Evaluation of SQ and post-submission clarifications - Initial Tranche

6th to 28th September 2021

4 Commencement of ITT Competitions After 4 October 2021

5 DPS re-opens for the duration of the DPS for new requests to participate

1 October 2021 onwards

i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.

ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.

  1. The SQ Appointment Process – The Initial Tranche

The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -

12 noon on 6th September 2021 Additional information: The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality

Contract period: 4 Oct 2021 – 30 Sept 2031 (10 yrs)
Delivery: West Midlands
Variant bids: not allowed
03416000 Wood waste19620000 Textile waste90513000 Non-hazardous refuse and waste treatment and disposal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: LOT Item 1 Mattresses 2 Wood - Mixed 3 Carpets 4 Paint 5 Green Waste 6 Plastic - Rigid 7 Gas Cylinders 8 Chemicals
What this means for your bid
  • “DPS for Staffordshire's Household Waste Recycling Centres (HWRC)…” is a dynamic market: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use the vehicle
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Aug 2021, 12:19 BST
Last source update
4 Dec 2024, 09:05 GMT
Authority reference
IA2279 Call Off Contract MD005
FTS notice number
2024/S 000-038987
Classification (CPV)
Non-hazardous refuse and waste treatment and disposal servicesRefuse and waste related servicesTextile wasteWood waste
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-02d00e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As per the IA2279 Terms and Conditions

Publisher note: This Notice is for a Call off Contract Award Notice for the removal/disposal of Rigid Plastic - from the Councils own DPS for Staffordshire's Household Waste Recycling Centres (HWRC) Material Disposal.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Admission period ends
30 Sept 2031, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/default.aspx ↗

Timeline

1 Oct 2021 → 30 Sept 2031 · 4 dates
  1. Invitations to tender expected
    1 Oct 2021, 00:00 BST
  2. Contract starts
    4 Oct 2021, 00:00 BST
  3. Notice published
    4 Dec 2024, 09:05 GMT
  4. Today
    16 Oct 2026
  5. Admission / appointment period endsperiod end, not a bid countdown
    30 Sept 2031, 12:00 BST

Notice history

3 events · 3 releases on Find a Tender · since 5 Apr 2022
  1. Buyer details updated
    5 Apr 2022, 09:24 BST
  2. Status changed to complete
    4 Dec 2024, 09:05 GMT
  3. Buyer details updated
    4 Dec 2024, 09:05 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextAdditonal Information · 11.2.14Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% QualityCall for Competition following the commencement of the DPS will be on the basis of 80% price - 20% Quality

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 1
Contracts signed 1latest 21 Sept 2024

1 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

  • Rigid Plastic removal/disposal 24/25

    Signed
    21 Sept 2024
    Value
    £168,000
    Period
    … – 30 Sept 2031
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Mattresses1bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Tipping Street, STAFFORD, West Midlands, ST162DHContact name, email, phone

Dispute resolution & review bodies

  • As aboveMediation body Stafford

Suppliers admitted to the dynamic market

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria