RGS High Wycombe Catering Contract

{
  "id": "043276-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-05-12T08:56:21+01:00",
  "ocid": "ocds-h6vhtk-06964c",
  "buyer": {
    "id": "GB-COH-07492198",
    "name": "ROYAL GRAMMAR SCHOOL HIGH WYCOMBE"
  },
  "tender": {
    "id": "ocds-h6vhtk-06964c",
    "lots": [
      {
        "id": "1",
        "value": {
          "currency": "GBP",
          "amountGross": 3480000
        },
        "status": "active",
        "renewal": {
          "description": "2 x 12 month extensions are available subject to all parties agreeing in writing."
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "description": "Quality will be assessed through a combination of the written response, presentation, and references provided by bidders.\nModeration will be applied across all these areas to ensure consistency and fairness in evaluation, with each element contributing to the overall quality score."
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-12-31T23:59:59Z",
          "startDate": "2027-01-01T00:00:00Z",
          "maxExtentDate": "2031-12-31T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ13",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "55524000",
            "scheme": "CPV",
            "description": "School catering services"
          }
        ]
      }
    ],
    "title": "RGS High Wycombe Catering Contract",
    "value": {
      "currency": "GBP",
      "amountGross": 3480000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "L-1",
        "url": "https://bidiful-teamportal.app/p/aceadvice",
        "description": "Access to the documentation for this project is available by emailing  Martin Eggleston - martin@ace-advice.co.uk",
        "documentType": "biddingDocuments"
      },
      {
        "id": "043276-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/043276-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-05-12T08:56:21+01:00"
      }
    ],
    "procedure": {
      "features": "The Competitive Flexible Procedure will consist of two distinct stages, allowing for an initial assessment of interested suppliers. \nSuppliers will be evaluated against the specific objectives of the new contract through the following stages:\n•\tSelection Stage and Shortlisting\n•\tInvitation to Tender (ITT) and Shortlisting for Presentation\nThe evaluation of the shortlisting process will be based on the information submitted by the bidding companies. This information will be moderated following the submission of the written statements, the presentations and the checking of supplier references."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-10-30T23:59:59Z"
    },
    "description": "The school is a Single Academy Trust looking to appoint a caterer who supports the local team, and one who adds value to school life, participating in school and community events. The school is a State Boarding School, which brings a different dimension to the catering provision to a normal state secondary school.\nThe contract being offered in this project is an initial term of 36 months, with two potential extensions of 12 months each being available giving a potential 60-month (5 Years) agreement.\nThe senior leadership team of the Trust is keen to explore the available catering offers in the market today and is looking for the caterer to take commercial risk with a fixed price contract for the main dining room catering service, and the service provided to the boarding students.\nThe Trust is seeking to develop a catering contract, which offers all students in each of the year group a wide range of healthy meal choices, excellent customer care and engagement, increased meal uptakes while maintaining value for money. The school will require regular engagement from their caterer and the provision of timely and relevant management information.\nAt The Royal Grammar School High Wycombe, the catering service is regarded as a fundamental component of the school's educational, pastoral, and boarding provision. It is expected to contribute meaningfully to student health and wellbeing, support academic outcomes, and enhance the overall student experience, rather than operate solely as a transactional food service.",
    "enquiryPeriod": {
      "endDate": "2026-05-27T12:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Submissions will only be received  via the Bidiful portal.\nhttps://bidiful-teamportal.app/p/aceadvice",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2026-05-27T12:00:00+01:00"
  },
  "parties": [
    {
      "id": "GB-COH-07492198",
      "name": "ROYAL GRAMMAR SCHOOL HIGH WYCOMBE",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ13",
        "country": "GB",
        "locality": "High Wycombe",
        "postalCode": "HP13 6QT",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Grammar School High Wycombe"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "07492198",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "AMJ@RGSHW.COM"
      },
      "additionalIdentifiers": [
        {
          "id": "PQGM-6764-LVNT",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-12873828",
      "name": "ACE ADVICE LTD",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKI41",
        "country": "GB",
        "locality": "London",
        "postalCode": "N1 7GU",
        "countryName": "United Kingdom",
        "streetAddress": "20 Wenlock Road"
      },
      "details": {
        "url": "https://www.ace-advice.co.uk/"
      },
      "identifier": {
        "id": "12873828",
        "scheme": "GB-COH"
      },
      "roleDetails": "Procurement Support",
      "contactPoint": {
        "name": "Ian Henderson",
        "email": "ian.henderson@ace-advice.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PBBX-5711-VBGM",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}