Official UK procurement notice
RGS High Wycombe Catering Contract
Authority: ROYAL GRAMMAR SCHOOL HIGH WYCOMBE (Education)·On behalf of: ACE Advice Limited
What is being bought
Published requirement descriptionThe school is a Single Academy Trust looking to appoint a caterer who supports the local team, and one who adds value to school life, participating in school and community events. The school is a State Boarding School, which brings a different dimension to the catering provision to a normal state secondary school.
The contract being offered in this project is an initial term of 36 months, with two potential extensions of 12 months each being available giving a potential 60-month (5 Years) agreement.
The senior leadership team of the Trust is keen to explore the available catering offers in the market today and is looking for the caterer to take commercial risk with a fixed price contract for the main dining room catering service, and the service provided to the boarding students.
The Trust is seeking to develop a catering contract, which offers all students in each of the year group a wide range of healthy meal choices, excellent customer care and engagement, increased meal uptakes while maintaining value for money. The school will require regular engagement from their caterer and the provision of timely and relevant management information.
At The Royal Grammar School High Wycombe, the catering service is regarded as a fundamental component of the school's educational, pastoral, and boarding provision. It is expected to contribute meaningfully to student health and wellbeing, support academic outcomes, and enhance the overall student experience, rather than operate solely as a transactional food service.
- How the procedure runs: The Competitive Flexible Procedure will consist of two distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages: • Selection Stage and Shortlisting • Invitation to Tender (ITT) and Shortlisting for Presentation The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. This information will be moderated following the submission of the written statements, the presentations and the checking of supplier references.
CPV: School catering services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£3,480,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Quality will be assessed through a combination of the written response, presentation, and references provided by bidders. Moderation will be applied across all these areas to ensure consistency and fairness in evaluation, with each element contributing to the overall quality score.
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 May 2026, 08:56 BST
- Last source update
- 12 May 2026, 08:56 BST
- Award evaluation window
- Submission end – 30 Oct 2026
- FTS notice number
2026/S 000-043276- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06964cFind a Tender
- How it runs
The Competitive Flexible Procedure will consist of two distinct stages, allowing for an initial assessment of interested suppliers.
Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
- Selection Stage and Shortlisting
- Invitation to Tender (ITT) and Shortlisting for Presentation
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. This information will be moderated following the submission of the written statements, the presentations and the checking of supplier references.
How it was run
Official notice- Requests to participate (first stage)
- 27 May 2026, 12:00 BST
- Submission deadline
- 27 May 2026, 12:00 BST
- Clarification deadline
- 27 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submissions will only be received via the Bidiful portal.
Timeline
12 May 2026 → 1 Jan 2027 · 5 dates- Tender notice published163 days ago12 May 2026, 08:56 BST
- Clarification questions by148 days ago27 May 2026, 12:00 BST
- Submission deadline148 days ago27 May 2026, 12:00 BST
- Today22 Oct 2026
- Award decision expected byin 8 days30 Oct 2026, 23:59 GMT
- Contract startsin 70 days1 Jan 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published12 May 2026, 08:56 BSTUK4
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- ACE Advice LimitedBeneficiary authority
- ACE ADVICE LTDProcess contact pointProcuring entityProcurement Support
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Access to the documentation for this project is available by emailing Martin Eggleston - [email protected]
Notices published for this procedure
- Tender notice Tender notice on Find a Tender