Official UK procurement notice
Revenues Print and Mailing Service for the City of London
Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe City of London Corporation (the City) undertook a 1 stage procurement process in relation to a Revenues Print and Mailing Service (the 'Service').
The Service covers the daily and ad hoc printing of multiple personalised bills, reminders, recovery and survey documentation, including where required, personalised payment documentation for NNDR, BIDs and Council Tax.
**Please Note** This is an award notice and the opportunity is now closed.
CPV: Postal services · Printing and related services
The lotProcurement structure
single lot · value publishedLot #1**Please Note** This is an award notice and the opportunity is now closedAwardedRenewalPublished value£490,000
**Please Note** This is an award notice and the opportunity is now closed.
The City of London Corporation (the City) invited Tenders for the provision of a Revenues Print and Mailing Service.
City Revenues is responsible for the collection of most income due to the City of London Corporation: Council Tax, NNDR (Business Rates), Commercial Rents, Residential Service Charges and Sundry Debts.
The required Service will cover daily, annual billing and ad hoc printing of multiple personalised bills, reminders, recovery and survey documentation, including where required, personalised payment documentation for NNDR, BIDs and Council Tax. Annual Billing for NNDR, BID, and Council Tax are critical annual processes which cannot fail. Full end to end Annual Billing testing is a key Service requirement as well as meeting live annual billing deadlines.
The initial Service may be extended to other documents issued by City Revenues such as Commercial Rents and Sundry Debts at the request of the City Revenues Management Team during the length of the Contract.
The Service will also include printing and dispatch of one-off or mail merge personalised documents using a Hybrid Mail solution.
The Service required a robust daily document control and balancing process including dispatch to Postal Provider is essential to allow an audit trail for recovery processes.
The duration of the contract is five (5) years, with the option to extend up to two (2) further years in annual increments. The Contract is intended to commence 1st October 2021 to 31st September 2026.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- price: 60%
Published award criteria (2)
- Technical: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Mar 2021, 22:56 GMT
- Last source update
- 23 Aug 2021, 22:45 BST
- Award evaluation window
- 6 Apr 2021 – …
- Authority reference
prj_COL_17482- FTS notice number
2021/S 000-020743- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029881Find a Tender
- Review procedure
The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
Publisher note: This procurement process is being undertaken using the electronic tendering system 'CapitaleSourcing' (url:www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free. This is a one stage procurement process (Open Procedure); therefore, suppliers will need to register an interest on the system and submit a tender submission no later than 12.00 on 06.04.2021 in order to participate and registration is free. Tender submissions cannot be uploaded after the return deadline. The estimated value given at II.2.6) is for the full duration of the contract, which is up to seven (7) years in total. The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the contract or to award only part of the opportunity described in this notice.If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators. Any questions relating to this procurement must be made via the correspondence area in the Capital eSourcing system.
How it was run
Official notice- Submission deadline
- 6 Apr 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 6 Apr 2021, 12:00 BST
Timeline
6 Apr 2021 → 23 Aug 2021 · 3 dates- Submission deadline6 Apr 2021, 12:00 BST
- Bids opened6 Apr 2021, 12:00 BST
- Notice published23 Aug 2021, 22:45 BST
Notice history
2 events · 2 releases on Find a Tender · since 23 Aug 2021- Status changed to complete23 Aug 2021, 22:45 BST
- Buyer details updated23 Aug 2021, 22:45 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DSI Billing Services LtdSME | £95,583 † | — | Awarded |
Contracts
Contract 020743-2021-1 · DSI Billing Services LtdSME
- Signed
- 20 Aug 2021
- Value
- £95,583
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- City of London CorporationContracting authorityRegional or local authorityGeneral public services
Dispute resolution & review bodies
- High Court, Royal Courts of JusticeReview bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- DSI Billing Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria