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Published 3 Sept 2025, 16:36 BST

Official UK procurement notice

Retrofit Coordinator V4SDDC025 — UK public procurement notice

Official notice

Authority: South Derbyshire District Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Architecture & Engineering (71) Delivery: East Midlands (UKF)
Published estimate£40,000≈ £16k / year · £48,000 inc. VAT · 1 value update
Submissions closed 19 Sept 2025
Contract term 2 yrs 6 mostarts 29 Sept 2025

What is being bought

Published requirement description

Retrofit Coordinator for Warm Home: Local Grant Delivery

We are looking for a Retrofit Coordinator to manage the Energy Efficiency improvements of 48 residential properties to achieve EPC rating C. The Retrofit Coordinator will be expected to achieve the following key deliverables.

- Assessment/evaluation of 48 residential properties to determine adequate measures to be installed for the property to achieve EPC rating C.

- Engage with homeowners/occupants as part of the property evaluation process and deciding measures to be installed.

- Produce the retrofit design (at RIBA Stage 4, ready for tender) for all 48 properties.

- Project manage the measure installation process to ensure that quality is maintained and that all works comply with the requirements set out in PAS 2035:2023

- Lodge all measures installation completed onto the onto the Trustmark data warehouse.

CPV: Architectural, construction, engineering and inspection services

The lotProcurement structure

single lot · value published
Lot #1Lot 1Cancelled 2 yrs 6 moSMEPublished value£40,000
Contract period: 29 Sept 2025 — 28 Mar 2028 (2 yrs 6 mo)Eligibility: SME eligibleDelivery: East Midlands
Value
£40,000 exc. VAT · £48,000 inc. VAT
71000000 Architectural, construction, engineering and inspection services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored

Quality 60%, Price 40%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
3 Sept 2025, 16:36 BST
Last source update
3 Sept 2025, 16:36 BST
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Architectural, construction, engineering and inspection services
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-0590fc Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Sept 2025, 17:00 BST
Clarification deadline
5 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release
Full RFQ documentation can be downloaded from the ProContract East Mids Tenders portal, ref DN788816 procontract.due-north.com/Procurer/Advert/View ↗ procontract.due-north.com/RFx/RFxSummary ↗

Timeline

5 published dates · Europe/London
  1. Tender notice published395 days ago
    1 Sept 2025, 10:02 BST
  2. Latest notice published392 days ago
    3 Sept 2025, 16:36 BST
  3. Clarification questions by390 days ago
    5 Sept 2025, 17:00 BST
  4. Submission deadline376 days ago
    19 Sept 2025, 17:00 BST
  5. Contract starts367 days ago
    29 Sept 2025, 00:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—3 Sept 2025CancelledSDDC have decided to cancel this tender. We will re-issue the requirement as a below-threshold tender at a later date, to ensure the budget and specification are accurate and compliant.

Notice history

7 events · 2 releases on Find a Tender · since 1 Sept 2025
  1. Procurement termination notice published
    3 Sept 2025, 16:36 BSTUK12
  2. Published value updated
    3 Sept 2025, 16:36 BSTwas £40,000
  3. Status changed to cancelled
    3 Sept 2025, 16:36 BST
  4. Procurement method changed
    3 Sept 2025, 16:36 BST
  5. Deadline withdrawn
    3 Sept 2025, 16:36 BST
  6. Buyer details updated
    3 Sept 2025, 16:36 BST
  7. Tender notice published
    1 Sept 2025, 10:02 BSTUK4

Contracting authority & participating public bodies

South Derbyshire District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGHH-1324-DTXT Civic Offices, Civic Way, Swadlincote, East Midlands, DE11 0AH [email protected]

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender