Official UK procurement notice
Respect Provision of Outsourced Cleaning Service
Authority: Respect Collaboration Trust (Public body)·On behalf of: PHP LAW LLP
What is being bought
Published requirement descriptionThis tender opportunity was been issued by Respect Collaboration Trust (the Trust). The contract will be for the provision of outsourced cleaning services to the Trust. The Specification sets out the Trust-wide requirements for the provision of cleaning services across multiple school sites. The objective is to secure a consistent, compliant, and well-supervised cleaning service that supports safe and effective school operations. The Trust operates across an alternative provision estate rather than a mainstream school setting. Bidders must recognise that site activity, room use, pupil attendance, and daily operational demands may vary across the Trust and may require a more responsive and adaptable cleaning service than would typically apply in a conventional school environment.
- The authority expects to re-tender this requirement around 1 Jan 2031, 23:59 GMT.
- No preliminary market engagement: The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
- Economic & financial standing
Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJ’s or bankruptcy must be shown. A financial appraisal will be based upon the organisations gearing ratio, acceptable rates are around a target of 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, then the Tenderer may be rejected.
- Technical & professional ability
The three contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts within the education sector
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Service Delivery Model 10.0% Alternative Provision Setting 10.0% Staffing Model 10.0% Compliance 7.5% Health & Safety 7.5% Quality Assurance 10.0% Environment & Sustainability 5.0%
- Price
- Economic & financial standing
Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJ’s or bankruptcy must be shown. A financial appraisal will be based upon the organisations gearing ratio, acceptable rates are around a target of 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, then the Tenderer may be rejected.
- Technical & professional ability
The three contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts within the education sector
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jan 2031
- First published
- 22 May 2026, 15:41 BST
- Last source update
- 10 Sept 2026, 14:23 BST
- Award evaluation window
- Submission end – 6 Jul 2026
- Authority reference
RCT01.12- FTS notice number
2026/S 000-048135- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06a1ebFind a Tender
- Risks
Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a material breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of services. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.
How it was run
Official notice- Submission deadline
- 25 Jun 2026, 12:00 BST
- Clarification deadline
- 18 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
22 May 2026 → 22 Sept 2026 · 8 dates- Tender notice published152 days ago22 May 2026, 15:41 BST
- Clarification questions by125 days ago18 Jun 2026, 12:00 BST
- Submission deadline118 days ago25 Jun 2026, 12:00 BST
- Award decision expected by107 days ago6 Jul 2026, 23:59 BST
- Contract starts50 days ago1 Sept 2026
- Assessment summaries sent42 days ago10 Sept 2026, 00:00 BST
- Latest notice published41 days ago10 Sept 2026, 14:23 BST
- Standstill ends29 days ago22 Sept 2026, 23:59 BST
Notice history
5 events · 2 releases on Find a Tender · since 22 May 2026- Tender notice published22 May 2026, 15:41 BSTUK4
- Contract award notice published10 Sept 2026, 14:23 BSTUK6
- Status changed to complete10 Sept 2026, 14:23 BST
- Buyer details updated10 Sept 2026, 14:23 BST
- Contract signature expected29 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MCS Cleaning and Maintenance LimitedSME2 Nov 2026 – 1 Nov 2029Options: The right to additional purchases while the contract is valid. The Contractor shall note the following specific contract options relevant to this procurement: Additional schools being added to the Contract The cleaning operating model or cleaning hours may need to be adjusted to continue to deliver the service. Additional activities or services may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust. | £500,000 | 10 Sept 2026standstill to 22 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders · 11 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- PHP LAW LLPProcess contact pointProcuring entityProcurement Consultant
- The Respect Collaboration TrustContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
1 commercial party on the notice- MCS CLEANING AND MAINTENANCE LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender