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Published 26 Mar 2026, 13:17 GMT

Official UK procurement notice

Residences Extractor Fan Cleaning

Official notice

Authority: Cardiff University (Education)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Wales (UKL22)
Published estimate£130,167≈ £130k / year · £156,200 inc. VAT50% below published estimate
Submissions closed 30 Apr 2026awarded 28 May 2026
Awarded to Vectair Environmental
Contract term 1 yrends 30 Jun 2027 · up to 30 Jun 2028 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

Cleaning of Wall Extractor Fans for the University

Residences. This does not include any duct style fan systems. The service will be used by

the University’s Campus Services Division which is responsible for the management and

delivery of university residences.

The residences estate is made up of 179 “sites” with circa. 5000 through wall style

extractor fans.

The scope of works is to clean the fans on the following basis:

Shared Bathrooms - Annually (once per annum)

En-Suite (inc. Shared En-Suite) - Biennially (once every 2 years)

Kitchens - Twice a year

CPV: Building-cleaning services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEPublished value£130,167
Contract period: 1 Jul 2026 – 30 Jun 2027 (1 yr) · up to 30 Jun 2028 with extensionsValue: £130,167 exc. VAT · £156,200 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: 1 x 12 month extension option
90911200 Building-cleaning services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    As stated in the ITT documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (3)
  • Quality: 40%
  • Responsible Procurement: 10%
  • Price: 50%
Published award criteria (3)
  • Quality
  • Responsible Procurement
  • Price
Conditions of participation1
  • Condition of participation

    As stated in the ITT documents

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
26 Mar 2026, 13:17 GMT
Last source update
9 Jun 2026, 08:37 BST
Authority reference
CU.2148.JP
FTS notice number
2026/S 000-027924
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building-cleaning services
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-067520 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
30 Apr 2026, 12:00 BST
Clarification deadline
24 Apr 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Access to the Procurement documents will close at 12 Noon on the 21st April 2026 in order to undertake site visits on the 23rd April 2026

Timeline

26 Mar 2026 → 1 Jul 2026 · 5 dates
  1. Tender notice published208 days ago
    26 Mar 2026, 13:17 GMT
  2. Clarification questions by179 days ago
    24 Apr 2026, 12:00 BST
  3. Submission deadline173 days ago
    30 Apr 2026, 12:00 BST
  4. Latest notice published133 days ago
    9 Jun 2026, 08:37 BST
  5. Contract starts112 days ago
    1 Jul 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 26 Mar 2026
  1. Tender notice published
    26 Mar 2026, 13:17 GMT
    UK4
  2. Contract award notice published
    4 Jun 2026, 10:52 BST
    UK6
  3. Status changed to complete
    4 Jun 2026, 10:52 BST
  4. Contract details notice published
    9 Jun 2026, 08:37 BST
    UK7
  5. Contract signature expected
    10 Jun 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £65,0251 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 5 Jun 2026
Awarded toValueDateStatus
Vectair EnvironmentalSME1 Jul 2026 – 30 Jun 2027 · up to 30 Jun 2028Extensions: 1 x 12 month extension option£65,02528 May 2026Awarded

Contracts

  • Residences Extractor Fan Cleaning · Vectair EnvironmentalSME

    Signed
    5 Jun 2026
    Value
    £65,025
    Period
    1 Jul 2026 – 30 Jun 2027 · up to 30 Jun 2028 with extensions
    Status
    active
    Extensions
    1 x 12 month
    3 agreed KPIs: Cleanliness standard Achievement · On-Time completion rate · Service Report
    • Cleanliness standard Achievement
    • On-Time completion rate
    • Service Report

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Contracting authority & participating public bodies

Cardiff University

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PHVT-4343-HWYR Procurement Services, Cardiff, Wales, CF24 4HQContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Vectair Environmental LimitedAwarded supplierGB-PPON: PDMH-2126-ZYPJ 5 Apollo House, Aldermaston, South East, RG7 8TNContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender