Official UK procurement notice
Residences Cleaning Framework · UK public procurement notice
Authority: Cardiff University (Education)
What is being bought5 lots · detail below
Published requirement descriptionThe purpose of this procurement is to appoint Contract cleaning companies to support Residences Teams with the cleaning of student accommodation.
The cleaning requirements span several of our sites with cleaning taking place mainly over the summer months (from June to September), potentially supporting for January arrivals preparation and on an ad hoc basis during the year e.g. one off cleans or to support with the provision of daily cleaning services (due to unforeseen staffing issues).
The University requires three types of cleaning services:
Deep Clean Service
ELS Cleaning Services (3 Phase: Phase 1 deep clean, Phase 2 Housekeeping service, Phase 3 Deep clean)
Ad hoc daily housekeeping service
- Recurrence: February 2028
CPV: Accommodation cleaning services
How this framework works
From the published notice- Places
- up to 14 suppliers · 3 bids on the busiest of 5 lots (0.2 per place) · 6 appointed
Lots and requirements (5)Procurement structure
5 lots · all with a published value · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lotLot #1Talybont SouthAwardedRenewalPublished value£760,000
Lot #2Campus CAwardedRenewalPublished value£400,000
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
Lot #3Talybont North, Gate and CourtAwardedRenewalPublished value£440,000
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
Lot #4Campus AAwardedRenewalPublished value£160,000
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
Lot #5Campus B, Cartwright Court & Roy JenkinsAwardedRenewalPublished value£240,000
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 65%
- Cost: 35%
Published award criteria (2)
- Quality: 65
- Cost: 35
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
- “Residences Cleaning Framework” is a framework: the contest is a place on its panel, up to 14 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · February 2028
- First published
- 13 Feb 2024, 08:48 GMT
- Last source update
- 9 Jul 2024, 09:05 BST
- Award evaluation window
- 18 Apr 2024 – …
- Authority reference
CU.1530.JP- FTS notice number
2024/S 000-020851- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04398bFind a Tender
Publisher note: Each lot will appoint 1 x Primary supplier with 2 Reserve suppliers (full details are contained within the ITT docs). Access to the Procurement documents will close at 5pm on 3rd April 2024 in order for Site Visits to take place W/C 8th April 2024. Further details regarding site visits are contained in Schedule 2 Specification. All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders. The University reserves the right to award the contract in whole or in part. The University reserves the right to annul the tendering process and not award any contract. All documents to be priced in GBP and all payments made in GB (WA Ref:142634)
How it was run
Official notice- Appointment period ends
- 18 Apr 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 18 Apr 2024, 12:00 BST
Timeline
18 Apr 2024 → 9 Jul 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown18 Apr 2024, 12:00 BST
- Bids opened18 Apr 2024, 12:00 BST
- Notice published9 Jul 2024, 09:05 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete9 Jul 2024, 09:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £249,426, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Campus C
- Signed
- 19 Jun 2024
- Value
- ceiling above
- Status
- active
Talybont North, Gate and Court
- Signed
- 19 Jun 2024
- Value
- ceiling above
- Status
- active
Talybont South
- Signed
- 19 Jun 2024
- Value
- £468,920
- Status
- active
Campus A
- Signed
- 19 Jun 2024
- Value
- £306,477
- Status
- active
Campus B, Cartwright Court & Roy Jenkins
- Signed
- 19 Jun 2024
- Value
- £511,875
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Talybont South | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 2 · Campus C | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 3 · Talybont North, Gate and Court | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 4 · Campus A | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 5 · Campus B, Cartwright Court & Roy Jenkins | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
7 commercial parties on the notice- A QUALITY SERVICE LTDFramework contractor
- Ametros Facilities ManagementFramework contractor
- BERRY SUPPORT SOLUTIONS LIMITEDFramework contractor
- Crystal Facilities Management LtdFramework contractor
- Mystic Cleaning & Waste RemovalsFramework contractor
- Pure Klass CleaningFramework contractor
- Pure Klass Cleaning LtdFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria