Official UK procurement notice
Replacement UPVC windows and doors programme 2027-29
Authority: The District Council of Folkestone and Hythe (Local council)
What is being bought
Published requirement descriptionFolkestone and Hythe District Council (FHDC) wishes to select and appoint a suitable supplier for a windows & doors replacements programme for its social housing stock and invites organisations to submit a tender to meet FHDC's requirements.
The specific requirements for the contract are detailed in the tender documents.
This tender will be conducted using a one-stage 'open' procedure.
The contract is anticipated to start 1 April 2027 and continue for a period of 2 years (with the option to extend for a further period (or periods) of up to 12 months).
Regarding the contract value: the estimated value for the initial contract term is £1,560,000 excl. VAT based on FHDC's current budgets. However the maximum estimated value for the initial period is £2,700,000 excl. VAT dependent on the approval additional funding. The total sum of £4,050,000 excl. VAT includes the additional funding and a 12-month extension to the contract term.
CPV: Installation of doors and windows and related components
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£4,050,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Relevant Experience & Added Value: 25%
- Resources & Mobilisation: 15%
- Communication: 10%
- Total tender sum: 40%
- Social Value: 5%
- Carbon Reduction: 5%
Published award criteria (6)
- Total tender sum
- Relevant Experience & Added Value: This question is divided into two parts for clarity only. There are no sub-weightings between these parts. (a) Please provide details of similar replacement window and door contracts on social housing portfolios that you have undertaken within the public sector; and describe how you successfully completed the programme within timeframe. Provide details of procedures implemented by your organisation to ensure and maintain: • customer satisfaction; • quality of work, resolving quality issues and identifying efficiencies or improvements in working practices/materials; and • health & safety compliance. (b) Please also describe any value‑added initiatives, innovations, or enhanced service offerings your organisation can provide to improve programme delivery, reduce whole‑life costs, or enhance resident experience. This should include: • specific examples from previous contracts; • measurable outcomes achieved; and • how these approaches could be applied to FHDC's programme
- Resources & Mobilisation: For delivery of the contract your response should include: Mobilisation: • Procedures that would be put in place to ensure that the programme will be able to commence on contract start date; • Proposed programme of works, which would ensure that works are delivered on time and on schedule; • An outline of anticipated risks of delay to the programme and how the risks would be mitigated. Materials: • How your company will resource and maintain the necessary materials/equipment for the project; • How will your company manage the increasing cost of materials when the SORs are fixed costs. Provide detailed information of your organisation's supply chain specific to this contract for the procurement and installation of replacement windows and doors.
- Communication: Please outline how you will ensure that your company's communication processes are effectively tailored and maintained during the duration of the contract, your response should focus on the following: • Detail your procedure for communicating with residents throughout the process of replacing windows and doors from your initial introduction to arranging a site survey and installing new units. • How would you effectively communicate with vulnerable residents, from start to completion of works; • Provide an example of where communication with a resident resolved an issue (such as no access) or complaint; • Outline your complaints procedures.
- Carbon Reduction: FHDC is committed to achieving carbon neutrality by 2030 as shown at www.folkestone-hythe.gov.uk/climate-change/climate-change-council. As our contractor /supplier, we expect your support helping us to achieve this target and you can do so by reducing Scope 1 (from vehicles and facilities) and Scope 2 emissions (from purchased electricity and heat) within organisations' control. Please state how your organisation will support FHDC's climate pledge during the term of this contract by detailing below specific practical, achievable and measurable action(s) to reduce carbon emissions and quantify the impacts in metric tonnes within your organisation. This should include your action monitoring approach and reporting method. If your organisation is appointed, you will be required to report on the delivery of any commitments and they will be included in performance reviews.
- Social Value: FHDC's Corporate Plan "Creating Tomorrow Together" sets out the council's guiding principles and service ambitions. The Corporate Plan can be viewed at www.folkestone-hythe.gov.uk/policies-plans-documents/corporate-plan. Explain how you will support and further the Customer's ambitions through the delivery of the contract that will directly benefit our housing tenants and leaseholders. For example, your offer might include: • A staffing resource commitment, how many hours will be provided annually (eg annual staff volunteering tidying communal gardens and small repair works); • An equipment/materials commitment (eg painting benches, fencing, bollards etc /commitment to support local community groups needs); • An offer of Training and Apprenticeship Opportunities (please be specific). Your answer should include how you will identify social value opportunities and how you will monitor these commitments in a measurable way. If your organisation is appointed, you will be required to report on the delivery of these commitments and they will be included in performance reviews.
No conditions of participation were published on the notice; check the tender documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £4,044,460 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How The District Council of Folkestone and Hythe buys Joinery and carpentry installation work (CPV 4542), and who usually turns up
The District Council of Folkestone and Hythe’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Joinery and carpentry installation work (CPV 4542) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in South East England.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 22 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Awards are recorded, but published direct routes and bid counts do not establish this buyer’s share.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 16%
2–325% / 11%
4–625% / 11%
7+50% / 63%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate57% / 30%
Within ±2%14% / 50%
Above estimate29% / 20%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4542Published estimate£4.0m
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid2%
2–37%
4–614%
7+78%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 10 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£4.0m
Estimate£4.0m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £79m108 awards in 36m · last 1 months ago | 10 live · £28m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=30 | |
| £11m18 awards in 36m · last this month | 5 live · £820k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 16% below n=3 | |
| £8.4m5 awards in 36m · last 7 months ago | 2 live · £7.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 13% below n=1 | |
| £85m6 awards in 36m · last 1 months ago | None on file | 10% above n=1 | |
| £2.0m2 awards in 36m · last 18 months ago | None on file | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Open for tender
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Sept 2026, 09:35 BST
- Last source update
- 2 Oct 2026, 12:12 BST
- Authority reference
FH2609090- FTS notice number
2026/S 000-085184- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f52cFind a Tender
How to participate & submission route
Official notice Submit via ProContract (Due North)- Requests to participate (first stage)
- —
- Tender submission deadline
- 27 Oct 2026, 13:00 GMT
- Clarification deadline
- 16 Oct 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Tenders must be returned via the Kent Business portal (www.kentbusinessportal.org.uk/respond/AJ92588APD ↗). We cannot accept tenders returned by post or email.
Timeline
9 Sept 2026 → 1 Apr 2027 · 5 dates- Tender notice published45 days ago9 Sept 2026, 09:35 BST
- Latest notice published22 days ago2 Oct 2026, 12:12 BST
- Clarification questions by8 days ago16 Oct 2026, 23:59 BST
- Today24 Oct 2026
- Submission deadlinein 3 days27 Oct 2026, 13:00 GMT
- Contract startsin 158 days1 Apr 2027, 00:00 BST
Notice history
4 events · 3 releases on Find a Tender · since 9 Sept 2026- Tender notice published9 Sept 2026, 09:35 BSTUK4
- Tender notice published1 Oct 2026, 15:04 BSTUK4
- Deadline moved to 27 Oct 2026, 13:00 GMT1 Oct 2026, 15:04 BST+21 days · was 6 Oct 2026, 13:00 BST
- Tender notice published2 Oct 2026, 12:12 BSTUK4
Published amendments (2)
Submission deadline extended to 27 October 2026 to allow bidders to consider late clarifications. Enquiry deadline also extended to 16 October 2026 accordingly.
correction to enquiry deadline (clarification questions permitted until 16 October 2026)
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Documents are available via the Kent Business Portal (a Delta portal)
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender