Official UK procurement notice
Replacement Audio‑Visual and Webcasting System - West Sussex County Council
Authority: West Sussex County Council (Local council)
What is being bought
Published requirement descriptionWest Sussex County Council (the Council) requires a full replacement of the existing Audio‑Visual (AV) and webcasting system installed in the Council Chamber and supporting Committee Rooms based in Chichester, West Sussex.
The Council requires the refresh work to be carried out during the Autumn of 2026 and be operational by mid-November 2026.
West Sussex County Council has published this contract opportunity on the West Sussex Atamis platform:
atamis-7669.my.salesforce-sites.com/ProSpend__CS_PublicL… ↗
The Council will be holding site visit days at Chichester County Hall on
-11 June 2026 (All Day)
-15 June 2026 (AM only)
-18 June 2026 (All Day)
and Bidders will be able to book a day/time using the messaging function on the Portal
CPV: Software-related services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£330,000
- Economic & financial standing
Please review the Procurement Specific Questionnaire
- Technical & professional ability
Please review the Procurement Specific Questionnaire
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price per Quality Point: Method Statement Questionnaire
- Price per Quality Point: Total Evaluated Charges
- Economic & financial standing
Please review the Procurement Specific Questionnaire
- Technical & professional ability
Please review the Procurement Specific Questionnaire
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Apr 2026, 11:16 BST
- Last source update
- 1 Jun 2026, 15:49 BST
- Award evaluation window
- Submission end – 15 Jul 2026
- Authority reference
C24355- FTS notice number
2026/S 000-051519- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06871dFind a Tender- Contract terms summary
30 days
- Risks
Local Government Reorganisation ('LGR') may occur during the Term and this may result in, without limitation:
i. the restructuring or alteration of the Council's administrative boundaries;
ii. the dissolution, merger or transfer of the Council's functions, powers or responsibilities;
iii. the aggregation and/or disaggregation of functions, services, systems or contracts with another organisation or organisations.
The parties acknowledge that LGR is a potential known risk that may affect the Services and agree to work in good faith and co-operation to mitigate the effects of any LGR during the Term.
How it was run
Official notice- Submission deadline
- 29 Jun 2026, 12:00 BST
- Clarification deadline
- 29 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To view the documentation related to this opportunity you will need to create a login to the Atamis system (if you do not already have one) and then Register Interest in the opportunity. The contract ref is C24355.
You can create a login account here: atamis-7669.my.site.com/ProSpend__CustomComm… ↗
Timeline
21 Apr 2026 → 1 Sept 2026 · 7 dates- Planning notice published188 days ago21 Apr 2026, 11:16 BST
- Next notice expected160 days ago18 May 2026, 23:59 BST
- Tender notice published147 days ago1 Jun 2026, 15:49 BST
- Clarification questions by119 days ago29 Jun 2026, 12:00 BST
- Submission deadline119 days ago29 Jun 2026, 12:00 BST
- Award decision expected by102 days ago15 Jul 2026, 23:59 BST
- Contract starts55 days ago1 Sept 2026, 00:00 BST
Notice history
7 events · 3 releases on Find a Tender · since 21 Apr 2026- Preliminary market engagement notice published21 Apr 2026, 11:16 BSTUK2
- Preliminary market engagement notice published21 Apr 2026, 11:22 BSTUK2
- Tender notice published1 Jun 2026, 15:49 BSTUK4
- Published value updated to £330,0001 Jun 2026, 15:49 BSTwas £250,000
- Status changed to active1 Jun 2026, 15:49 BST
- Procurement method changed1 Jun 2026, 15:49 BST
- Deadline published: 29 Jun 2026, 12:00 BST1 Jun 2026, 15:49 BST
Published amendments (1)
engagement date change
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender