Find a TenderClosed
Published 5 Mar 2025, 13:19 GMT

Official UK procurement notice

Repairs, Planned Maintenance Services and Consequential Repair Services

Official notice

Authority: West Yorkshire Combined Authority (Local council)

6 lotsServicesOpen procedureMax 2 lots to bidMax 2 lots per supplier
Published estimate£17,500,000total for 6 lots
Submissions closed 7 Apr 2025
Lots 6max 2 won per supplier · max 2 to bid
Contract term 7 yrsends 30 Jun 2032 · starts 1 Jul 2025

What is being bought6 lots · detail below

Published requirement description

West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.

CPV: Gates · Generators · Grounds maintenance services · Hoists · Installation services of electrical and mechanical equipment · Mechanical engineering installation works · Repair and maintenance services · Snow-clearing services

Lots and requirements (6)Procurement structure

6 lots · no lot values published · a supplier may bid for at most 2 and win at most 2 of them
Lot #1Gates and Barriers 7 yrs
Contract period: 1 Jul 2025 – 30 Jun 2032 (7 yrs)
Variant bids: not allowed
Lot #2Facilities Management (FM) 7 yrs
Contract period: 1 Jul 2025 – 30 Jun 2032 (7 yrs)
Variant bids: not allowed
Lot #3Electrical 7 yrs
Contract period: 1 Jul 2025 – 30 Jun 2032 (7 yrs)
Variant bids: not allowed
Lot #4Generators and Uninterruptable Power Supply (UPS) 7 yrs
Contract period: 1 Jul 2025 – 30 Jun 2032 (7 yrs)
Variant bids: not allowed
Lot #5Passenger Lifts and Hoists 7 yrs
Contract period: 1 Jul 2025 – 30 Jun 2032 (7 yrs)
Variant bids: not allowed
Lot #6Mechanical 7 yrs

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 Mar 2025, 13:19 GMT
Last source update
5 Mar 2025, 13:19 GMT
Award evaluation window
24 Mar 2025 – …
Authority reference
013-EST-24
FTS notice number
2025/S 000-008046
Classification (CPV)
GatesGeneratorsGrounds maintenance servicesHoistsInstallation services of electrical and mechanical equipmentMechanical engineering installation worksRepair and maintenance servicesSnow-clearing services
Delivery area
Yorkshire & Humber (UKE4)
Official registry OCID
ocds-h6vhtk-04e623 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority incorporated a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract was communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
7 Apr 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
24 Mar 2025, 12:15 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

5 Mar 2025 → 1 Jul 2025 · 4 dates
  1. Notice published
    5 Mar 2025, 13:19 GMT
  2. Bids opened
    24 Mar 2025, 12:15 GMT
  3. Submission deadline
    7 Apr 2025, 12:00 BST
  4. Contract starts
    1 Jul 2025, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Deadline moved to 7 Apr 2025, 12:00 BST
    5 Mar 2025, 13:19 GMT
    +14 days · was 24 Mar 2025, 12:00 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.224 Mar 20257 Apr 2025+14 d

1 amendment published without a description.

Contracting authority & participating public bodies

West Yorkshire Combined Authority

Contracting authorityLocal CouncilRegional or local authorityPublic order and safety Wellington House, 40-50 Wellington St,, Leeds, Yorkshire & Humber, LS1 2DEContact email Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of England and WalesReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria