The Regional Estate Solution Framework Agreement (RES) is designed to streamline estate planning, management, and infrastructure development for public sector organizations, including NHS Trusts, local authorities and all public sector body. It provides a structured procurement mechanism to ensure cost efficiency, sustainability, and compliance with public sector regulations.

The Regional Estate Solution Framework is divided into the following 4 key Lots.

Lot 1: Consultancy Services

Lot 2: Minor Works and Maintenance

Lot 3: Mechanical & Electrical Services

Lot 4: Managed Services

CPV: Advisory and consultative engineering services · Architectural and related services · Architectural design services · Architectural services for buildings · Architectural, construction, engineering and inspection services · Architectural, engineering and planning services · Asbestos removal services · Assembly and erection of prefabricated structures · Autoclaves · Boiler installations · Building alteration work · Building and facilities management services · +96 more

How this framework works

From the published notice

Type: Open framework · open framework scheme (admission reopens)
Call-offs: call-offs may be awarded directly or by further competition
Framework period: 2 yrs · up to 8 yrs from 2 Dec 2025
Scheme runs until: 2 Dec 2033
Supplier levy on call-offs (max %): 1% of call-off value · 1%. NHSCS are a self-funded, not for profit NHS organisation and do not look to make a profit out of the framework as some other organisations do. Any surplus in ABI also gets passed back to NHS Commercial Solutions member Trusts.

Who may buy through it

All public sector organisation

Published description of the framework

The Framework Agreement will be accessible by a number of organisations (each a “Participating Organisation” or “Contracting Authority”). The Framework Agreement will be accessible by all NHS and Public Sector organisations within the UK, including Universities and Education Authorities where they are funded by Public Fund (each a “Contracting Authority”).

Lots and requirements (6)Procurement structure

6 lots · all with a published value

Every one of these 6 lots carries the same published figure, £8,333,333: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Medical & Specialist EquipmentPlannedRenewal UK 2 yrsSMEceiling above

Focuses on the procurement, maintenance and management of specialised medical equipment within healthcare facilities.

Procurement and installation of advanced medical devices such as MRI machines, CT scanner, operating room equipment and diagnostic tools, nurse call systems, medical gases, air compressors, specialist equipment servicing, and compliance with healthcare regulations.
End of life management including decommissioning, disposal or refurbishment of outdated equipment

Contract period: 2 Dec 2025 – 1 Dec 2027 (2 yrs) · up to 1 Dec 2033 with extensions

Delivery: UKEligibility: SME eligible

Extensions: The contract will be open to extension every two years depending on the opportunities in the market. There will be opportunities for new suppliers to join the framework Agreement 2+2+2+2

44211000 Prefabricated buildings 45200000 Works for complete or part construction and civil engineering work 45210000 Building construction work 45214000 Construction work for buildings relating to education and research 45223800 Assembly and erection of prefabricated structures 45259000 Repair and maintenance of plant

Lot #2Consultancy ServicesPlanned UK, Wales +2 2 yrsSMEceiling above

Covers expert guidance on estate planning, regulatory compliance, six facet condition surveys, and strategic decision-making to optimize estate assets and infrastructure development.

Legal, compliance, and planning services (e.g. planning applications, risk assessments, regulatory compliance audits)
Master planning & feasibility studies (e.g. strategic estate reviews, land use planning, site feasibility analysis)
Estate optimization strategies (e.g. including physical condition, functional suitability, space utilization, quality performance, statutory compliance, operational efficiency, asset rationalization, estate transformation planning)
Planning and Valuation
Waste and Recycling
Health & Safety
Architecture and Design Services
Multi-disciplinary Engineering
Facilities Management Consultancy
Asbestos Management Services
Food and Catering - No Awarded Suppliers
Asset Management and Delivery
Facet Surveys
Authorising Engineers and Regulatory Commissioning (AE)
Building Surveying Services & Condition Reporting
Construction Project Management Services
Clerk of Works
Quantity Surveying & Cost Consultancy Services
Principal Designer (CDM)
Estates Strategy and Business Case Development Services
Contract Administration Services – NEC/JCT ROLES
Property Acquisition Disposal & Management Advisory Services
Facilities Management Consultancy Services
Mechanical & Electrical Engineering Services and M&E Led Design Team Services
Civil and Structural Engineering Consultancy Services
Air & Ventilation Systems Consultancy Services
Acoustics & Vibration Consultancy Services
Energy Efficiency Consultancy Services
Environmental Consultancy Services
Equality Act Consultancy Services
Fire Consultancy Services
Security Systems Consultancy Services
Lift Consultancy Services
Lighting Consultancy Services
Waste Consultancy Services

Contract period: 2 Dec 2025 – 1 Dec 2027 (2 yrs)

Delivery: UK, Wales, Scotland, Northern IrelandEligibility: SME eligible

Extensions: The contract will be open to extension every two years depending on the opportunities in the market. There will be opportunities for new suppliers to join the framework Agreement 2+2+2+2

55300000 Restaurant and food-serving services 70000000 Real estate services 70332000 Non-residential property services 71220000 Architectural design services 71240000 Architectural, engineering and planning services 71241000 Feasibility study, advisory service, analysis

Lot #3Property & Building Management SystemsPlanned UK, Wales +2 2 yrsSMEceiling above

Focuses on effective Computer-Aided Facility Management, Integrated Workplace Management System, and Building Management System solution for asset tracking, maintenance scheduling, and operational efficiency, valuation and strategic management of public sector estates to ensure long-term sustainability and financial efficiency.

Facilities management advisory (e.g. service performance audits, cost-efficiency recommendations, contract management)
Leasehold & freehold estate management (e.g. lease negotiations, property acquisitions, estate records management)
Property valuation & investment strategy (e.g. market analysis, asset valuation, estate investment planning)
Computer-Aided Facility Management (e.g. Building Management System solution for asset tracking, maintenance scheduling, and operational efficiency)

Contract period: 2 Dec 2025 – 1 Dec 2027 (2 yrs)

Delivery: UK, Wales, Scotland, Northern IrelandEligibility: SME eligible

Extensions: The contract will be open to extension every two years depending on the opportunities in the market. There will be opportunities for new suppliers to join the framework Agreement 2+2+2+2

70330000 Property management services of real estate on a fee or contract basis 70332200 Commercial property management services 70332300 Industrial property services 71000000 Architectural, construction, engineering and inspection services 71220000 Architectural design services 71221000 Architectural services for buildings

Lot #4Minor Works and MaintenancePlanned UK, Wales +2 2 yrsSMEceiling above

Sub-lot No Sub-lot Name 3A Air Handling Units, Filters, Ventilation & Extraction 3B Asbestos Removal/Treatment 3C Boilers & Associated Plant (install & maintain) 3D Brick And Blockwork 3E Building (General) 3F Building (Hospital) 3G Building Management Systems & Automatic Control Systems 3H Cleaning and Site Clearance 3I Cooling & Refrigeration – Chillers Condensers & Split A/Cs 3J Curtain Wall 3K Demolition Work 3L Doors 3M Drainage 3N Fencing and Gates 3O Fire Protection Sprinklers + Fire Protection-Smoke Vents (Automatic)+ Fire Systems – Fire Alarm Systems, Smoke/ Heat Detection Systems, Sprinkler Systems, Extinguishers & Hose Reels (Hospital) 3P Flooring (General) 3Q Glazing 3R Joinery and Partition 3S Landscaping 3T Painting & Decorating (General) 3U Plastering 3V Plumbing 3W Road Maintenance (Minor Works) 3X Roofing 3Y Scaffolding 3Z Wall and Floor Tiling 3AA Water Systems – Servicing, Legionella Testing, Thermostatic Mixing Valves, Water Hygiene & Associated Plant 3AB Windows (PVCU) 3AC Mould & Damp

Contract period: 2 Dec 2025 – 1 Dec 2027 (2 yrs)

Delivery: UK, Wales, Scotland, Northern IrelandEligibility: SME eligible

Extensions: The contract will be open to extension every two years depending on the opportunities in the market. There will be opportunities for new suppliers to join the framework Agreement 2+2+2+2

42160000 Boiler installations 42500000 Cooling and ventilation equipment 45111100 Demolition work 45112700 Landscaping work 45200000 Works for complete or part construction and civil engineering work 45210000 Building construction work

Lot #5Mechanical & Electrical ServicesPlanned UK, Wales +2 2 yrsSMEceiling above

Sub-lot No Sub-lot Name 4a Electrical Installation & Maintenance Services 4b Emergency Lighting & Power 4c Lifts, Escalators and Conveyance Systems 4d Medical Gas Pipeline & Equipment Maintenance 4e Portable Appliance Testing & Fixed Wire Testing 4f Security, Access Control, Intruder & CCTV Systems 4g UPS & Generators

Contract period: 2 Dec 2025 – 1 Dec 2027 (2 yrs)

Delivery: UK, Wales, Scotland, Northern IrelandEligibility: SME eligible

Extensions: The contract will be open to extension every two years depending on the opportunities in the market. There will be opportunities for new suppliers to join the framework Agreement 2+2+2+2

31120000 Generators 31154000 Uninterruptible power supplies 31518200 Emergency lighting equipment 32234000 Closed-circuit television cameras 33191110 Autoclaves 35120000 Surveillance and security systems and devices

Lot #6Managed ServicesPlanned UK, Wales +2 2 yrsSMEceiling above

This is typically a combination of services offered as a package or through outsourcing/strategic partnership

Contract period: 2 Dec 2025 – 1 Dec 2027 (2 yrs)

Delivery: UK, Wales, Scotland, Northern IrelandEligibility: SME eligible

Extensions: The contract will be open to extension every two years depending on the opportunities in the market. There will be opportunities for new suppliers to join the framework Agreement 2+2+2+2

45200000 Works for complete or part construction and civil engineering work 79420000 Management-related services 79421000 Project-management services other than for construction work 79993000 Building and facilities management services 79993100 Facilities management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot distribution rule: Not Applicable

What this means for your bid

“Regional Estates Solutions Framework Agreement” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Past planning notice
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Open framework scheme
Who may use this agreement: All public sector organisation · open scheme: new suppliers can join during the term
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 31 Jul 2025, 14:59 BST
Last source update: 31 Jul 2025, 14:59 BST
Award evaluation window: Submission end – 1 Dec 2025
Authority reference: 5634 - 5571
FTS notice number: 2025/S 000-044815
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): Advisory and consultative engineering servicesArchitectural and related servicesArchitectural design servicesArchitectural services for buildingsArchitectural, construction, engineering and inspection servicesArchitectural, engineering and planning servicesAsbestos removal servicesAssembly and erection of prefabricated structuresAutoclavesBoiler installations
+98 more
Building alteration workBuilding and facilities management services
Delivery area: UKWales (UKL)Scotland (UKM)Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-0526fb Find a Tender

How it was run

Official notice

Appointment period ends: 26 Sept 2025, 12:00 BST
Clarification deadline: 19 Sept 2025, 12:00 BST
Electronic submission: Allowed
Accepted languages: en
Supplier levy on call-offs (max %): call-off levy · 1% of call-off value · 1%. NHSCS are a self-funded, not for profit NHS organisation and do not look to make a profit out of the framework as some other organisations do. Any surplus in ABI also gets passed back to NHS Commercial Solutions member Trusts.

Detailed submission instructions & authority contactsFrom official release

[email protected]

Timeline

27 May 2025 → 2 Dec 2025 · 8 dates

Planning notice published
27 May 2025, 13:03 BST
Latest notice published
31 Jul 2025, 14:59 BST
Market engagement
8 Aug 2025, 23:59 BST
NHS Commercial Solutions is seeking to engage with the market ahead of a potential procurement exercise for Regional Estate Solutions. We are inviting suppliers to participate in a Preliminary Market Engagement exercise via this procurement portal to help shape our requirements and assess market interest. This is not a call for competition and is being conducted without prejudice to any future procurement process. Please note this engagement is only for information and is not to be scored.
The questions are categorised as below:
Section 1: Supplier Information
Section 2: Lot Interest and Capability
Section 3: Technical Capability & Innovation
Section 4: Commercial & Framework Design
Section 5: General Feedback
Engagement Deadline
Clarification questions by398 days ago
19 Sept 2025, 12:00 BST
Tender notice expected395 days ago
22 Sept 2025, 23:59 BST
Admission / appointment period ends391 days ago · period end, not a bid countdown
26 Sept 2025, 12:00 BST
Award decision expected by325 days ago
1 Dec 2025, 23:59 GMT
Contract starts325 days ago
2 Dec 2025

Notice history

2 events · 1 release on Find a Tender · since 27 May 2025

Planned procurement notice published
27 May 2025, 13:03 BST
UK3
Preliminary market engagement notice published
31 Jul 2025, 14:59 BST
UK2

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

Surrey & Boarders Partnership NHS on behalf of NHS Commercial Solutions

Contracting authorityPublic authority - central government GB-PPON: PLDZ-3358-YMVH The Atrium, Curtis Road, Dorking, South East, RH4 1XAContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender31 Jul 2025, 14:59 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender27 May 2025, 13:03 BST

What is being bought6 lots · detail below

How this framework works

Lots and requirements (6)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Official documents & specifications (2)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).