Refurbishment of Tennis Courts

Lot awarding rule: Contractor Selection Criteria Tennis & Pickleball Court Refurbishment (Parish Council Procurement Use) The Parish Council will assess tenders on the basis of Most Economically Advantageous Tender (MEAT), considering quality, experience, risk management and price. The lowest price will not necessarily be accepted. 1. Relevant Experience & References (25%) The Council will consider: Demonstrated experience refurbishing outdoor tennis courts within the last 3-5 years Experience delivering projects for local authorities, parish councils, schools or sports clubs Familiarity with LTA and SAPCA standards Minimum of one client references for similar completed works Evidence required: Brief project descriptions Photographs of completed courts Client contact details 2. Technical Proposal & Methodology (20%) The Council will consider: Clear understanding of the Scope of Works Proposed methods for surface preparation, resurfacing, coating and line marking Compliance with LTA, SAPCA and British Standards Realistic programme and sequencing of works Evidence required: Project-specific method statement Outline programme 3. Quality of Materials & Workmanship (15%) The Council will consider: Suitability and durability of proposed materials and surfacing systems Use of recognised court surfacing products Manufacturer approvals or installer accreditations Expected lifespan of the proposed system Evidence required: Product data sheets Confirmation of manufacturer approval where applicable 4. Health, Safety & Environmental Management (10%) The Council will consider: Ability to safely manage works on a publicly accessible site Quality and relevance of risk assessments and method statements Measures to protect the public, councillors, users, and adjacent properties Waste management and environmental controls Evidence required: Construction Phase Plan (or summary) Risk Assessments and Method Statements 5. Programme, Access & Site Management (10%) The Council will consider: Proposed duration of works Ability to work within agreed hours and access constraints Site supervision and point of contact Arrangements for site security and cleanliness Evidence required: Programme and site management proposal 6. Warranty, Aftercare & Maintenance Support (10%) The Council will consider: Length and clarity of warranty for workmanship and materials (minimum 3-5 years) Defects liability arrangements Availability and cost of ongoing maintenance services Evidence required: Written warranty details Maintenance proposal (if applicable) 7. Price & Value for Money (10%) The Council will consider: Total tender price Clarity and transparency of cost breakdown Identification of exclusions, assumptions and optional items Price realism and whole-life value Evidence required: Fully itemised pricing schedule Note: Abnormally low tenders may be rejected if not satisfactorily explained. 8. Financial Standing & Insurance (Mandatory Pass/Fail) Contractors must provide: Evidence of financial stability (accounts or declaration) Public Liability Insurance (minimum £5 million) Employer's Liability Insurance (minimum £10 million) Failure to meet these requirements may result in exclusion from the tender process. 9. Site Visit Requirement (Mandatory) Attendance at the mandatory site visit is required prior to submission of a tender. Submission of a tender will be deemed confirmation that the Contractor has inspected the site and accepts all site conditions. No claims for additional costs or extensions of time will be accepted on the grounds of unfamiliarity with the site.