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Find a TenderPlanned procurementPreliminary market engagement notice
Published 24 Sept 2026, 17:21 BST

Official UK procurement notice

Refrigeration and Air Conditioning Maintenance Services RFI

Authority: Ulster University (Education)

ServicesBelow thresholdSME suitable
Sectors: Industrial machinery (42)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: Delivery location not published
Published estimate£485,000≈ £121k / year · £582,000 inc. VAT
Tender notice expected 9 Nov 2026from the planned procurement notice
Contract term 4 yrsup to 8 yrs with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

The University is seeking to appoint a suitably qualified and competent Supplier to deliver a fully comprehensive, all-inclusive service for the maintenance, servicing and repair of all the Refrigeration and Air Conditioning systems and associated equipment.

The Supplier shall carry out all repairs necessary as a result of both the planned maintenance servicing, break downs / call-outs of all equipment forming part of the refrigeration and air conditioning systems to maintain a fully functional system at all times on an all-inclusive basis on all campuses (i.e. at no extra cost to the University), except for vandalism, accidental damage or misuse. The Supplier will also maintain the University’s F Gas register.

During the term of the Contract the Supplier will provide the University with the inspection, testing and repair of the Refrigeration and Air Conditioning systems in accordance with British standards and Manufacturers Maintenance recommendations.

CPV: Compressors for refrigerating equipment · Condenser air-cooling systems · Cooling and ventilation equipment · Heating-plant repair and maintenance work · Parts of refrigerating and freezing equipment and heat pumps · Refrigeration coils · Repair and maintenance services · Repair and maintenance services of building installations

The lotProcurement structure

single lot · no lot value published
Lot #1Lot 1PlannedRenewal 4 yrsSME
Contract period: 1 Apr 2027 — 31 Mar 2031 (4 yrs) · up to 8 yrs with extensionsEligibility: SME eligible
Extensions
Extension options published
42113130 Condenser air-cooling systems42123300 Compressors for refrigerating equipment42500000 Cooling and ventilation equipment42530000 Parts of refrigerating and freezing equipment and heat pumps42943100 Refrigeration coils45259300 Heating-plant repair and maintenance work

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
24 Sept 2026, 17:21 BST
Last source update
24 Sept 2026, 17:21 BST
Authority reference
CfT_6730173
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Compressors for refrigerating equipmentCondenser air-cooling systemsCooling and ventilation equipmentHeating-plant repair and maintenance workParts of refrigerating and freezing equipment and heat pumpsRefrigeration coilsRepair and maintenance servicesRepair and maintenance services of building installations
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-0779f6

How it was run

Submission deadline
—

Timeline

4 published dates · Europe/London
  1. Planning notice publishedearlier today
    24 Sept 2026, 17:21 BST
  2. Market engagementin 14 days
    8 Oct 2026, 23:59 BST
    The purpose of this Preliminary Market Engagement (PME) notice and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with the procurement development of a specification for the University's Refrigeration and Air more…Conditioning Maintenance Services. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is important to note that this PME and RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential providers will need to express an interest in any future tender opportunity once a Tender Notice is published. This RFI is intended as an awareness, communication, and information gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise. It is anticipated that any future tender competition will have a different CfT reference to this RFI exercise on the eTendersNI platform The RFI Questionnaire can be accessed by registering with eTendersNI (www.etendersni.gov.uk) and searching for the relevant CfT_6730173.
  3. Tender notice expectedin 46 days
    9 Nov 2026, 23:59 GMT
  4. Contract startsin 188 days
    1 Apr 2027, 00:00 BST

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    24 Sept 2026, 17:21 BSTUK2

Contracting authority & participating public bodies

Ulster University

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-COH: RC000726 Cromore Road, Coleraine, Northern Ireland, BT52 1SA

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure