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planned
Official procurement procedure

Records Information Management, Digital Solutions and Associated Services

Archive destruction services
Archive services
Archiving services
+19 more
UK
Published value
£300,000,000
Submission deadline Not published
Lots published6
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: The Minister for the Cabinet Office acting through Crown Commercial Service: "Records Information Management, Digital Solutions and Associated Services". Published status: planned. Published value: £300,000,000. 6 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityThe Minister for the Cabinet Office acting through Crown Commercial ServiceScope & CategoriesNot publishedSubmission Window
planned
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£300,000,000
Bidder Intelligence · Authority Profile: The Minister for the Cabinet Office acting through Crown Commercial Service
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for The Minister for the Cabinet Office acting through Crown Commercial Service. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
18.1Bids / Report
0.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 148 active published awards; 145 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityThe Minister for the Cabinet Office acting through Crown Commercial Service
Procedure methodNot published
Procurement categoryNot published
Statusplanned
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published26 Jul 2024, 16:02 BST
Last source update26 Jul 2024, 16:02 BST
Recurring procurementNot published
ClassificationArchive destruction services, Archive services, Archiving services, Auditing services, Business and management consultancy services, Cataloguing services, Data capture services, Data entry services, Data preparation services, Document management services, Document management system, Documentation services, Electronic information services, Internal audit services, Optical character recognition services, Records management, Scanning services, Storage and retrieval services, Storage and warehousing services, Storage services, Survey conduction services, Survey services
Delivery area
UK
OCIDocds-h6vhtk-048524
What is being bought
Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations. Suppliers are advised to refer to ‘ADDITIONAL INFORMATION SECTION V1.3’ below for further important information.
What changed
From the official release history
  1. Published value updated to £300,000,000
    26 Jul 2024, 16:02 BST
  2. Status changed to planned
    26 Jul 2024, 16:02 BST
  3. Official notice release published
    26 Jul 2024, 16:02 BST
  4. Buyer information updated
    26 Jul 2024, 16:02 BST
Lots and requirements (6)
Published by the contracting authority
  • Lot 1 · #1
    Records Information Management Services
    planned
    Published valueNot published
    SL1: Off Site Records Information Management Service SL2: Off Site Storage of Inactive Records SL3: On and/or Off Site Secure Shredding, Destruction and Disposal Services SL4: On and/or Off Site Combined Records Information Management Services SL5: On and/or Off Site Scanning Services (this service line cannot be used in isolation) Additional information: To participate in Lot 1, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. ISO27001 ISO27002 BS EN 15713 BS 7858 ISO9001 BS10008 ISO14001
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Digital Workflow and Cloud Hosting Solutions
    planned
    Published valueNot published
    SL1: Digital Workflow Solutions SL2: Cloud Based Hosting Service SL1: Digital Workflow Solutions SL2: Cloud Based Hosting Service Additional information: To participate in Lot 2, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. ISO27001 ISO27002 BS EN 15713 BS 7858 ISO9001 BS10008 ISO14001 Required to follow & demonstrate compliance with relevant National Cyber Security Centre (NCSC) guidance.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Full Management of National Health Service (NHS) Patient Records (Off site)
    planned
    Published valueNot published
    ● clinic preparation and management of NHS patient records ● digitisation (scanning) of patient records ● Off Site storage of patient records at supplier’s site(s) ● third party interim resources ● On Site managed service ● shredding, destruction and disposal (On and/or Off Site) Additional information: To participate in Lot 3, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. ISO27001 ISO27002 BS EN 15713 BS 7858 ISO9001 BS10008 ISO14001 BSI5454
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #4
    Specialist Records Management Services (On and/or Off Site)
    planned
    Published valueNot published
    SL1: Listing SL2: Cataloguing SL3: Appraisal and Selection SL4: Sensitivity Review (Triage and/or Fully Managed) Service SL5: Record Preparation Service Additional information: Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 4 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. ISO27001 – Information Security Standard BS 7858 – Security Screening
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 5 · #5
    Combined Digital Workflow, Cloud Based Hosting and Records Information Management
    planned
    Published valueNot published
    SL1: Digital Workflow Solutions SL2: Cloud Based Hosting Services SL3: Scanning Services SL4: Interim Technical Resource SL5: Off Site Records Information Management Service SL6: Off Site Storage of Inactive Records SL7: Secure Shredding, Destruction and Disposal Services SL8: Off site and/or On Site Combined Records Information Management Services Additional information: To participate in Lot 5, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. ISO27001 ISO27002 BS EN 15713 BS 7858 ISO9001 BS10008 ISO14001 Required to follow and demonstrate compliance with relevant National Cyber Security Centre (NCSC) guidance.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 6 · #6
    TBC
    planned
    Published valueNot published
    TBC: SL1: On-Site Storage of Active Physical Records SL2: On-Site Storage of Inactive Physical Records SL3: On/Off Combination Physical Records SL4: On/Off Shredding Destruction and Disposal SL5: Scanning services SL6: Data Entry services SL7: Digital Workflow Solutions SL8: Cloud Hosting (SaaS) Solution SL9: Bulk Scanning Services (including file preparation) SL10: 3rd Party Interim Technical Resources Additional information: TBC
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    26 Jul 2024, 16:02 BST
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

The Minister for the Cabinet Office acting through Crown Commercial Service

Contracting authority GB-FTS-3755
View buyer profile

  • The Minister for the Cabinet Office acting through Crown Commercial Service
    buyer
    centralPurchasingBody

    9th Floor, The Capital Building, Old Hall Street, Liverpool, UK, L3 9PP
    RM6346recordsmanagement@crowncommercial.gov.uk
    +44 3454102222
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published