Official UK procurement notice
Records Information Management, Digital Solutions and Associated Services
Authority: The Minister for the Cabinet Office acting through Crown Commercial Service (Central government)
What is being bought6 lots · detail below
Published requirement descriptionCrown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations.
Suppliers are advised to refer to ‘ADDITIONAL INFORMATION SECTION V1.3’ below for further important information.
CPV: Archive destruction services · Archive services · Archiving services · Auditing services · Business and management consultancy services · Cataloguing services · Data capture services · Data entry services · Data preparation services · Document management services · Document management system · Documentation services · +10 more
Lots and requirements (6)Procurement structure
6 lots · no lot values publishedLot #1Records Information Management ServicesPlanned
SL1: Off Site Records Information Management Service
SL2: Off Site Storage of Inactive Records
SL3: On and/or Off Site Secure Shredding, Destruction and Disposal Services
SL4: On and/or Off Site Combined Records Information Management Services
SL5: On and/or Off Site Scanning Services (this service line cannot be used in isolation) Additional information: To participate in Lot 1, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.
ISO27001
ISO27002
BS EN 15713
BS 7858
ISO9001
BS10008
ISO14001
Lot #2Digital Workflow and Cloud Hosting SolutionsPlanned
SL1: Digital Workflow Solutions
SL2: Cloud Based Hosting Service
SL1: Digital Workflow Solutions
SL2: Cloud Based Hosting Service Additional information: To participate in Lot 2, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.
ISO27001
ISO27002
BS EN 15713
BS 7858
ISO9001
BS10008
ISO14001
Required to follow & demonstrate compliance with relevant National Cyber Security Centre (NCSC) guidance.
Lot #3Full Management of National Health Service (NHS) Patient Records (Off site)Planned
- clinic preparation and management of NHS patient records
- digitisation (scanning) of patient records
- Off Site storage of patient records at supplier’s site(s)
- third party interim resources
- On Site managed service
- shredding, destruction and disposal (On and/or Off Site) Additional information: To participate in Lot 3, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.
ISO27001
ISO27002
BS EN 15713
BS 7858
ISO9001
BS10008
ISO14001
BSI5454
Lot #4Specialist Records Management Services (On and/or Off Site)Planned
SL1: Listing
SL2: Cataloguing
SL3: Appraisal and Selection
SL4: Sensitivity Review (Triage and/or Fully Managed) Service
SL5: Record Preparation Service Additional information: Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 4 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.
ISO27001 – Information Security Standard
BS 7858 – Security Screening
Lot #5Combined Digital Workflow, Cloud Based Hosting and Records Information ManagementPlanned
SL1: Digital Workflow Solutions
SL2: Cloud Based Hosting Services
SL3: Scanning Services
SL4: Interim Technical Resource
SL5: Off Site Records Information Management Service
SL6: Off Site Storage of Inactive Records
SL7: Secure Shredding, Destruction and Disposal Services
SL8: Off site and/or On Site Combined Records Information Management Services Additional information: To participate in Lot 5, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.
ISO27001
ISO27002
BS EN 15713
BS 7858
ISO9001
BS10008
ISO14001
Required to follow and demonstrate compliance with relevant National Cyber Security Centre (NCSC) guidance.
Lot #6TBCPlanned
TBC:
SL1: On-Site Storage of Active Physical Records
SL2: On-Site Storage of Inactive Physical Records
SL3: On/Off Combination Physical Records
SL4: On/Off Shredding Destruction and Disposal
SL5: Scanning services
SL6: Data Entry services
SL7: Digital Workflow Solutions
SL8: Cloud Hosting (SaaS) Solution
SL9: Bulk Scanning Services (including file preparation)
SL10: 3rd Party Interim Technical Resources Additional information: TBC
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 26 Jul 2024, 16:02 BST
- Last source update
- 26 Jul 2024, 16:02 BST
- Authority reference
RM6346- FTS notice number
2024/S 000-023470- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-048524Find a Tender
Publisher note: A Future Opportunity on contract finder can be found here: https://www.contractsfinder.service.gov.uk/Notice/91651b02-d9ae-4425-bbd3-72aa5b234768 1. Crown Commercial Service invites suppliers to state their expression of interest in this tender by emailing [email protected] no later than midday on 31st July 2024 and providing the following information: Organisation Name; Representative contact name, job title, email address and/or mobile number; Confirm YES or NO to contact information being input within CCS Salesforce System in line with GDPR requirements; and State which lot(s) interested in. 2. Suppliers are advised to draw their attention to the certification requirements specific to each Lot stated within Additional Requirements. 3. Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is https://crowncommercialservice.bravosolution.co.uk. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. 5. The value in II.1.5 is an indicative value over 7 years (84 months). 6. The date in II.3) is the estimated date of publication, please refer to the CCS website page Upcoming Deals - RM6346 Records Information Management and Associated Services for updates.
How it was run
Official notice- Submission deadline
- —
Timeline
26 Jul 2024 → 25 Jun 2025 · 2 dates- Notice published26 Jul 2024, 16:02 BST
- Tender notice expected25 Jun 2025, 00:00 BST
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.