Records Information Management, Digital Solutions and Associated Services

{
  "id": "020356-2024",
  "tag": [
    "planning"
  ],
  "date": "2024-07-03T17:05:10+01:00",
  "ocid": "ocds-h6vhtk-047a65",
  "buyer": {
    "id": "GB-FTS-3755",
    "name": "The Minister for the Cabinet Office acting through Crown Commercial Service"
  },
  "tender": {
    "id": "RM6346",
    "lots": [
      {
        "id": "1",
        "title": "Records Information Management Services",
        "status": "planned",
        "description": "SL1: Off Site Records Information Management Service\nSL2: Off Site Storage of Inactive Records\nSL3: On and/or Off Site Secure Shredding, Destruction and Disposal Services\nSL4: On and/or Off Site Combined Records Information Management Services\nSL5: On and/or Off Site Scanning Services (this service line cannot be used in isolation) Additional information: To participate in Lot 1, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.\nISO27001 \nISO27002 \nBS EN 15713 \nBS 7858\nISO9001\nBS10008 \nISO14001"
      },
      {
        "id": "2",
        "title": "Digital Workflow and Cloud Hosting Solutions",
        "status": "planned",
        "description": "SL1: Digital Workflow Solutions\nSL2: Cloud Based Hosting Service\nSL1: Digital Workflow Solutions\nSL2: Cloud Based Hosting Service Additional information: To participate in Lot 2, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.\nISO27001\nISO27002\nBS EN 15713\nBS 7858\nISO9001\nBS10008\nISO14001\nRequired to follow & demonstrate compliance with relevant National Cyber Security Centre (NCSC) guidance."
      },
      {
        "id": "3",
        "title": "Full Management of National Health Service (NHS) Patient Records (Off site)",
        "status": "planned",
        "description": "●\tclinic preparation and management of NHS patient records\n●\tdigitisation (scanning) of patient records\n●\tOff Site storage of patient records at supplier’s site(s)\n●\tthird party interim resources\n●\tOn Site managed service\n●\tshredding, destruction and disposal (On and/or Off Site) Additional information: To participate in Lot 3, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.\nISO27001 \nISO27002 \nBS EN 15713 \nBS 7858 \nISO9001 \nBS10008 \nISO14001 \nBSI5454"
      },
      {
        "id": "4",
        "title": "Specialist Records Management Services (On and/or Off Site)",
        "status": "planned",
        "description": "SL1: Listing\nSL2: Cataloguing\nSL3: Appraisal and Selection\nSL4: Sensitivity Review (Triage and/or Fully Managed) Service\nSL5: Record Preparation Service Additional information: Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 4 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.\nISO27001 – Information Security Standard\nBS 7858 – Security Screening"
      },
      {
        "id": "5",
        "title": "Combined Digital Workflow, Cloud Based Hosting and Records Information Management",
        "status": "planned",
        "description": "SL1: Digital Workflow Solutions\nSL2: Cloud Based Hosting Services\nSL3: Scanning Services\nSL4: Interim Technical Resource\nSL5: Off Site Records Information Management Service\nSL6: Off Site Storage of Inactive Records\nSL7: Secure Shredding, Destruction and Disposal Services\nSL8: Off site and/or On Site Combined Records Information Management Services Additional information: To participate in Lot 5, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.\nISO27001 \nISO27002 \nBS EN 15713\nBS 7858 \nISO9001 \nBS10008\nISO14001\nRequired to follow and demonstrate compliance with relevant National Cyber Security Centre (NCSC) guidance."
      },
      {
        "id": "6",
        "title": "TBC",
        "status": "planned",
        "description": "TBC:\nSL1: On-Site Storage of Active Physical Records\nSL2: On-Site Storage of Inactive Physical Records\nSL3: On/Off Combination Physical Records\nSL4: On/Off Shredding Destruction and Disposal\nSL5: Scanning services\nSL6: Data Entry services\nSL7: Digital Workflow Solutions\nSL8: Cloud Hosting (SaaS) Solution\nSL9: Bulk Scanning Services (including file preparation)\nSL10: 3rd Party Interim Technical Resources Additional information: TBC"
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48311100",
            "scheme": "CPV",
            "description": "Document management system"
          },
          {
            "id": "63121100",
            "scheme": "CPV",
            "description": "Storage services"
          },
          {
            "id": "64216200",
            "scheme": "CPV",
            "description": "Electronic information services"
          },
          {
            "id": "72312000",
            "scheme": "CPV",
            "description": "Data entry services"
          },
          {
            "id": "72312100",
            "scheme": "CPV",
            "description": "Data preparation services"
          },
          {
            "id": "72312200",
            "scheme": "CPV",
            "description": "Optical character recognition services"
          },
          {
            "id": "72313000",
            "scheme": "CPV",
            "description": "Data capture services"
          },
          {
            "id": "72512000",
            "scheme": "CPV",
            "description": "Document management services"
          },
          {
            "id": "79131000",
            "scheme": "CPV",
            "description": "Documentation services"
          },
          {
            "id": "79212000",
            "scheme": "CPV",
            "description": "Auditing services"
          },
          {
            "id": "79212200",
            "scheme": "CPV",
            "description": "Internal audit services"
          },
          {
            "id": "79311000",
            "scheme": "CPV",
            "description": "Survey services"
          },
          {
            "id": "79311200",
            "scheme": "CPV",
            "description": "Survey conduction services"
          },
          {
            "id": "79410000",
            "scheme": "CPV",
            "description": "Business and management consultancy services"
          },
          {
            "id": "79995100",
            "scheme": "CPV",
            "description": "Archiving services"
          },
          {
            "id": "79995200",
            "scheme": "CPV",
            "description": "Cataloguing services"
          },
          {
            "id": "79996100",
            "scheme": "CPV",
            "description": "Records management"
          },
          {
            "id": "79999100",
            "scheme": "CPV",
            "description": "Scanning services"
          },
          {
            "id": "92512000",
            "scheme": "CPV",
            "description": "Archive services"
          },
          {
            "id": "92512100",
            "scheme": "CPV",
            "description": "Archive destruction services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48311100",
            "scheme": "CPV",
            "description": "Document management system"
          },
          {
            "id": "63121000",
            "scheme": "CPV",
            "description": "Storage and retrieval services"
          },
          {
            "id": "63121100",
            "scheme": "CPV",
            "description": "Storage services"
          },
          {
            "id": "64216200",
            "scheme": "CPV",
            "description": "Electronic information services"
          },
          {
            "id": "72312000",
            "scheme": "CPV",
            "description": "Data entry services"
          },
          {
            "id": "72312100",
            "scheme": "CPV",
            "description": "Data preparation services"
          },
          {
            "id": "72312200",
            "scheme": "CPV",
            "description": "Optical character recognition services"
          },
          {
            "id": "72313000",
            "scheme": "CPV",
            "description": "Data capture services"
          },
          {
            "id": "72512000",
            "scheme": "CPV",
            "description": "Document management services"
          },
          {
            "id": "79212000",
            "scheme": "CPV",
            "description": "Auditing services"
          },
          {
            "id": "79212200",
            "scheme": "CPV",
            "description": "Internal audit services"
          },
          {
            "id": "79311000",
            "scheme": "CPV",
            "description": "Survey services"
          },
          {
            "id": "79311200",
            "scheme": "CPV",
            "description": "Survey conduction services"
          },
          {
            "id": "79410000",
            "scheme": "CPV",
            "description": "Business and management consultancy services"
          },
          {
            "id": "79995100",
            "scheme": "CPV",
            "description": "Archiving services"
          },
          {
            "id": "79995200",
            "scheme": "CPV",
            "description": "Cataloguing services"
          },
          {
            "id": "79996100",
            "scheme": "CPV",
            "description": "Records management"
          },
          {
            "id": "79999100",
            "scheme": "CPV",
            "description": "Scanning services"
          },
          {
            "id": "92512000",
            "scheme": "CPV",
            "description": "Archive services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "63121000",
            "scheme": "CPV",
            "description": "Storage and retrieval services"
          },
          {
            "id": "63121100",
            "scheme": "CPV",
            "description": "Storage services"
          },
          {
            "id": "64216200",
            "scheme": "CPV",
            "description": "Electronic information services"
          },
          {
            "id": "72312000",
            "scheme": "CPV",
            "description": "Data entry services"
          },
          {
            "id": "72312100",
            "scheme": "CPV",
            "description": "Data preparation services"
          },
          {
            "id": "72312200",
            "scheme": "CPV",
            "description": "Optical character recognition services"
          },
          {
            "id": "72313000",
            "scheme": "CPV",
            "description": "Data capture services"
          },
          {
            "id": "72512000",
            "scheme": "CPV",
            "description": "Document management services"
          },
          {
            "id": "79131000",
            "scheme": "CPV",
            "description": "Documentation services"
          },
          {
            "id": "79212000",
            "scheme": "CPV",
            "description": "Auditing services"
          },
          {
            "id": "79212200",
            "scheme": "CPV",
            "description": "Internal audit services"
          },
          {
            "id": "79311000",
            "scheme": "CPV",
            "description": "Survey services"
          },
          {
            "id": "79311200",
            "scheme": "CPV",
            "description": "Survey conduction services"
          },
          {
            "id": "79410000",
            "scheme": "CPV",
            "description": "Business and management consultancy services"
          },
          {
            "id": "79995100",
            "scheme": "CPV",
            "description": "Archiving services"
          },
          {
            "id": "79995200",
            "scheme": "CPV",
            "description": "Cataloguing services"
          },
          {
            "id": "79996100",
            "scheme": "CPV",
            "description": "Records management"
          },
          {
            "id": "79999100",
            "scheme": "CPV",
            "description": "Scanning services"
          },
          {
            "id": "92512000",
            "scheme": "CPV",
            "description": "Archive services"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48311100",
            "scheme": "CPV",
            "description": "Document management system"
          },
          {
            "id": "63121000",
            "scheme": "CPV",
            "description": "Storage and retrieval services"
          },
          {
            "id": "63121100",
            "scheme": "CPV",
            "description": "Storage services"
          },
          {
            "id": "64216200",
            "scheme": "CPV",
            "description": "Electronic information services"
          },
          {
            "id": "72312000",
            "scheme": "CPV",
            "description": "Data entry services"
          },
          {
            "id": "72312100",
            "scheme": "CPV",
            "description": "Data preparation services"
          },
          {
            "id": "72312200",
            "scheme": "CPV",
            "description": "Optical character recognition services"
          },
          {
            "id": "72313000",
            "scheme": "CPV",
            "description": "Data capture services"
          },
          {
            "id": "72512000",
            "scheme": "CPV",
            "description": "Document management services"
          },
          {
            "id": "79131000",
            "scheme": "CPV",
            "description": "Documentation services"
          },
          {
            "id": "79212000",
            "scheme": "CPV",
            "description": "Auditing services"
          },
          {
            "id": "79212200",
            "scheme": "CPV",
            "description": "Internal audit services"
          },
          {
            "id": "79311000",
            "scheme": "CPV",
            "description": "Survey services"
          },
          {
            "id": "79311200",
            "scheme": "CPV",
            "description": "Survey conduction services"
          },
          {
            "id": "79410000",
            "scheme": "CPV",
            "description": "Business and management consultancy services"
          },
          {
            "id": "79995100",
            "scheme": "CPV",
            "description": "Archiving services"
          },
          {
            "id": "79995200",
            "scheme": "CPV",
            "description": "Cataloguing services"
          },
          {
            "id": "79996100",
            "scheme": "CPV",
            "description": "Records management"
          },
          {
            "id": "79999100",
            "scheme": "CPV",
            "description": "Scanning services"
          },
          {
            "id": "92512000",
            "scheme": "CPV",
            "description": "Archive services"
          },
          {
            "id": "92512100",
            "scheme": "CPV",
            "description": "Archive destruction services"
          }
        ]
      },
      {
        "id": "5",
        "relatedLot": "5",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48311100",
            "scheme": "CPV",
            "description": "Document management system"
          },
          {
            "id": "63121000",
            "scheme": "CPV",
            "description": "Storage and retrieval services"
          },
          {
            "id": "63121100",
            "scheme": "CPV",
            "description": "Storage services"
          },
          {
            "id": "64216200",
            "scheme": "CPV",
            "description": "Electronic information services"
          },
          {
            "id": "72312000",
            "scheme": "CPV",
            "description": "Data entry services"
          },
          {
            "id": "72312100",
            "scheme": "CPV",
            "description": "Data preparation services"
          },
          {
            "id": "72312200",
            "scheme": "CPV",
            "description": "Optical character recognition services"
          },
          {
            "id": "79212000",
            "scheme": "CPV",
            "description": "Auditing services"
          },
          {
            "id": "79212200",
            "scheme": "CPV",
            "description": "Internal audit services"
          },
          {
            "id": "79311000",
            "scheme": "CPV",
            "description": "Survey services"
          },
          {
            "id": "79311200",
            "scheme": "CPV",
            "description": "Survey conduction services"
          },
          {
            "id": "79410000",
            "scheme": "CPV",
            "description": "Business and management consultancy services"
          },
          {
            "id": "79995100",
            "scheme": "CPV",
            "description": "Archiving services"
          },
          {
            "id": "79995200",
            "scheme": "CPV",
            "description": "Cataloguing services"
          },
          {
            "id": "79996100",
            "scheme": "CPV",
            "description": "Records management"
          },
          {
            "id": "79999100",
            "scheme": "CPV",
            "description": "Scanning services"
          },
          {
            "id": "92512000",
            "scheme": "CPV",
            "description": "Archive services"
          }
        ]
      },
      {
        "id": "6",
        "relatedLot": "6",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "63121000",
            "scheme": "CPV",
            "description": "Storage and retrieval services"
          }
        ]
      }
    ],
    "title": "Records Information Management, Digital Solutions and Associated Services",
    "value": {
      "amount": 300000000,
      "currency": "GBP"
    },
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "awardCriteriaDetails": "1. Records Information Management Services\n2. Digital Workflow and Cloud Hosting Solutions\n3. Full Management of National Health Service (NHS) Patient Records (Off site)\n4. Specialist Records Management Services\n5. Combined Digital Workflow, Cloud Based Hosting and Records Information Management\n6. To be confirmed"
    },
    "description": "Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations. \nSuppliers are advised to refer to ‘ADDITIONAL INFORMATION SECTION V1.3’ below for further important information.",
    "communication": {
      "futureNoticeDate": "2025-06-25T00:00:00+01:00"
    },
    "classification": {
      "id": "63120000",
      "scheme": "CPV",
      "description": "Storage and warehousing services"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-3755",
      "name": "The Minister for the Cabinet Office acting through Crown Commercial Service",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UK",
        "locality": "Liverpool",
        "postalCode": "L3 9PP",
        "countryName": "United Kingdom",
        "streetAddress": "9th Floor, The Capital Building, Old Hall Street"
      },
      "details": {
        "url": "https://www.gov.uk/ccs",
        "classifications": [
          {
            "id": "MINISTRY",
            "scheme": "TED_CA_TYPE",
            "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "The Minister for the Cabinet Office acting through Crown Commercial Service"
      },
      "contactPoint": {
        "email": "RM6346recordsmanagement@crowncommercial.gov.uk",
        "telephone": "+44 3454102222"
      }
    }
  ],
  "language": "en",
  "description": "1. Crown Commercial Service invites suppliers to state their expression of interest in this tender by emailing RM6346recordsmanagement@crowncommercial.gov.uk no later than midday on 31st July 2024 and providing the following information:\nOrganisation Name;\nRepresentative contact name, job title, email address and/or mobile number;\nConfirm YES or NO to contact information being input within CCS Salesforce System in line with GDPR requirements; and\nState which lot(s) interested in.\n2. Suppliers are advised to draw their attention to the certification requirements specific to each Lot stated within Additional Requirements.\n3. Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction.  The eSourcing system we will use is [https://crowncommercialservice.bravosolution.co.uk].\nPlease note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.\n5. The value in II.1.5 is an indicative value over 7 years (84 months). \n6. The date in II.3) is the estimated date of publication, please refer to the CCS website page Upcoming Deals - RM6346 Records Information Management and Associated Services for updates and monitor Tenders Electronic Daily for the publication of the OJEU contract notice.",
  "initiationType": "tender"
}