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Published 30 Sept 2026, 16:21 BST

Official UK procurement notice

Record Management System — UK public procurement notice

Authority: West Mercia Police and Crime Commissioner (Police & fire)

GoodsAward procedure without prior publication of a call for competition
Sectors: Software Packages & ERP (48) Delivery: West Midlands (UKG1)
Awarded value£5,733,587published contract · exc. VAT
Awarded 31 Mar 2026no call for competition
Awarded to NEC Software Solutions LTD

What is being bought

Published requirement description

The Records Management System (RMS) is a critical operational platform underpinning investigations, case management and frontline policing. Its effectiveness directly impacts service quality, enabling accurate data capture, timely investigations, improved safeguarding and better outcomes for victims.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1The Records Management System (RMS) is a critical operational platform underpinning investigations, case management and frontline policingAwarded
The Records Management System (RMS) is a critical operational platform underpinning investigations, case management and frontline policing. Its effectiveness directly impacts service quality, enabling accurate data capture, timely investigations, improved safeguarding and better outcomes for victims. This procurement was conducted via the CCS RM6259 Framework, which allows compliant direct award where a supplier can meet the requirement.
Delivery: West Midlands · Worcestershire, Herefordshire, Shropshire
Extensions
Option to extend for up to 5 years

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award — no call for competition
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Sept 2026, 16:21 BST
Last source update
30 Sept 2026, 16:21 BST
Authority reference
DS26-273
Classification (CPV)
Software package and information systems
Delivery area
West Midlands (UKG1)
Official registry OCID
ocds-h6vhtk-077e02
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification
Direct award through Crown Commercial Framework / GCA RM6259.

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded value £5,733,5871 contract exc. VAT
Bids received 1
Contracts signed 1latest 31 Mar 2026
Awarded toValueDateStatus
NEC Software Solutions LTD——Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

West Mercia Police and Crime Commissioner

Contracting authorityPolice & fireRegional or local authorityPublic order and safety Hindlip Hall, Hindlip, Worcester, West Midlands, WR38SP

Dispute resolution & review bodies

  • High Court of Justice (England and Wales)Review body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.