Find a TenderAwarded
Published 18 Oct 2024, 14:05 BST

Official UK procurement notice

QEGSMAT - Cleaning Services Tender

Official notice

Authority: QEGSMAT (Public body)·Consortium: 6 public authorities

ServicesRestricted procedure
Published estimate£2,024,750≈ £405k / year
Submissions closed 22 Nov 2024awarded 22 May 2025
Awarded to Maxim Facilities Management Ltd
Contract term 5 yrsends 23 May 2030 · starts 24 May 2025

What is being bought

Published requirement description

QEGSMAT are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1The QEGSMAT is standards driven; it aims to provide world-class education and care…Awarded 5 yrsPublished value£2,024,750

The QEGSMAT is standards driven; it aims to provide world-class education and care that allows every young person to reach their potential; it recognises the importance of teaching and learning. It operates a robust school improvement system, with the ultimate aim of doing something exceptional for young people in our area. All young people will be safe and all will be supported, whatever their needs.

The Trust is comprised of 3 Secondary and 2 Primary Schools, based in the Derbyshire and Staffordshire areas – however, one Secondary School is excluded from the process.

QEGSMAT are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time.

The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 24 May 2025.

Full details will be included in the Invitation to Tender.

TUPE regulations apply to this contract, which involves the transfer of all existing cleaning staff, including those who may be members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.

Contract period: 24 May 2025 – 23 May 2030 (5 yrs)
Delivery: East Midlands · Derbyshire and Nottinghamshire
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Oct 2024, 14:05 BST
Last source update
23 Jul 2025, 15:04 BST
FTS notice number
2025/S 000-042437
Classification (CPV)
School cleaning services
Delivery area
East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-04adc1 Find a Tender

Publisher note: To view this notice, please click here: https://invictus-inport.com/delta/viewNotice.html?noticeId=968026054 GO Reference: GO-2025723-PRO-31536767

How it was run

Official notice
Submission deadline
22 Nov 2024, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

22 Nov 2024 → 23 Jul 2025 · 3 dates
  1. Submission deadline
    22 Nov 2024, 12:00 GMT
  2. Contract starts
    24 May 2025, 00:00 BST
  3. Notice published
    23 Jul 2025, 15:04 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    23 Jul 2025, 15:04 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,024,7501 contract exc. VAT
Bids received 7
Contracts signed 1latest 22 May 2025
Awarded toValueDateStatus
Maxim Facilities Management Ltd£2,024,750 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic———

Contracting authority & participating public bodies

6 public bodies on the notice

QEGSMAT

Contracting authorityPublic bodyBody governed by public lawEducation The Green Road, Ashbourne, Derbyshire, East Midlands, DE6 1EPContact email, phone Published organisation website ↗

Consortium members and other public bodies

  • Castle View Primary SchoolContracting authority Derbyshire, East MidlandsContact email
  • Chellaston AcademyContracting authority Derbyshire, East MidlandsContact email
  • City of Derby AcademyContracting authority Derbyshire, East MidlandsContact email
  • Queen Elizabeth’s Grammar SchoolContracting authority Derbyshire, East MidlandsContact email
  • Springfield Junior SchoolContracting authority Derbyshire, East MidlandsContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria