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Official procurement procedure

Purchase of a Schools Management Information System

No classification published
Location not published
Published value
£3,000,000
Submission deadline 21 Jan 2026, 12:00 GMT
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Caerphilly County Borough Council: "Purchase of a Schools Management Information System". Published status: complete. Published value: £3,000,000. 1 published lot. Recorded submission deadline: 21 Jan 2026, 12:00 GMT. See the official notice for participation instructions.
Contracting AuthorityCaerphilly County Borough CouncilScope & CategoriesNot publishedSubmission Window
Closed
21 Jan 2026, 12:00 GMT
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£3,000,000
Bidder Intelligence · Authority Profile: Caerphilly County Borough Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Caerphilly County Borough Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.5Bids / Report
16.7% of reports have one bid
Supplier ConcentrationHigh Concentration
Cyfannol Womens AidTop vendor: 54.1% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 66 active published awards; 12 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
Cyfannol Womens Aid2 wins£6,540,107
Barnardo's2 wins£2,945,000
The Parent Network1 win£985,000
Gwent Association of Voluntary Organisations1 win£600,000
Phoenix Domestic Abuse Service1 win£509,400
Procedure terms
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published26 Jun 2026, 07:43 BST
Last source update26 Jun 2026, 07:43 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-059498
What is being bought
Caerphilly CBC (“the Council”) are purchasing a Software as a Service (SaaS) solution for the provision of a comprehensive Schools Management Information System (MIS). The primary objective of this tender is to procure a solution that enables schools to efficiently and effectively fulfil statutory and legislative responsibilities. The solution must support compliance with all relevant Welsh educational regulations and standards.  The solution must provide a provision for Primary Schools, Secondary Schools, 3-18 Schools, Special Schools and Pupil Referral Units (PRUs).  The desired solution should streamline administrative processes, enhance data management, and improve overall operational efficiency.  It is essential that the solution minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform.  This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple solutions.
What changed
From the official release history
  1. Official notice release published
    26 Jun 2026, 07:43 BST
  2. tender value changed
    1 May 2026, 17:03 BST
  3. Status changed to complete
    1 May 2026, 17:03 BST
  4. Official notice release published
    1 May 2026, 17:03 BST
  5. Submission deadline changed to published date
    1 May 2026, 17:03 BST
  6. Published value updated to £3,000,000
    12 Dec 2025, 15:33 GMT
  7. Status changed to active
    12 Dec 2025, 15:33 GMT
  8. Official notice release published
    12 Dec 2025, 15:33 GMT
  9. Submission deadline changed to 21 Jan 2026, 12:00 GMT
    12 Dec 2025, 15:33 GMT
  10. Published value updated to £3,000,000
    7 Oct 2025, 10:14 BST
  11. Status changed to planned
    7 Oct 2025, 10:14 BST
  12. Official notice release published
    7 Oct 2025, 10:14 BST
  13. Published value updated to £3,000,000
    5 Sept 2025, 08:31 BST
  14. Status changed to planning
    5 Sept 2025, 08:31 BST
  15. Official notice release published
    5 Sept 2025, 08:31 BST
  16. Buyer information updated
    5 Sept 2025, 08:31 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    26 Jun 2026, 07:43 BST
  2. Submission deadline
    21 Jan 2026, 12:00 GMT
  3. Award active
    Not published · Not published
  4. Contract active
    Signed 23 Jun 2026, 00:00 BST · £1,600,000
Commercial outcome and competition
Awards
ARBOR EDUCATION PARTNERS GROUP LTD
Not published · Not published · active
Contracts
Purchase of a Schools Management Information System
£1,600,000 · signed 23 Jun 2026, 00:00 BST · active
Contract period: 1 Apr 2027, 00:00 BST31 Mar 2032, 23:59 BST
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Caerphilly County Borough Council

Contracting authority GB-PPON-PWHP-2369-JPYL
View buyer profile
  • Caerphilly County Borough Council
    buyer

    GB-PPON: PWHP-2369-JPYL
    Penallta House, Tredomen Park, Hengoed, UKL16, CF82 7PG, GB
  • ARBOR EDUCATION PARTNERS GROUP LTD
    supplier

    GB-PPON: PXPL-8349-GQXG
    Fora - Great Eastern Street, 4th Floor, 21-33 Great Eastern Street, London, UKI41, EC2A 3EJ, GB
Documents (1)
Official links; attachments are not copied
  • Not published

    tender
    conflictOfInterest
Related procedures (0)
No data
No related procedures published