Find a Tender
complete
Official procurement procedure
Purchase of a Schools Management Information System
No classification published
Location not published
Published value
£3,000,000
Submission deadline 21 Jan 2026, 12:00 GMT
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Caerphilly County Borough Council: "Purchase of a Schools Management Information System". Published status: complete. Published value: £3,000,000. 1 published lot. Recorded submission deadline: 21 Jan 2026, 12:00 GMT. See the official notice for participation instructions.
| Contracting Authority | Caerphilly County Borough Council | Scope & Categories | Not published | Submission Window | Closed 21 Jan 2026, 12:00 GMT |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | £3,000,000 |
Bidder Intelligence · Authority Profile: Caerphilly County Borough Council
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Caerphilly County Borough Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
4.5Bids / Report
Supplier ConcentrationHigh Concentration
Cyfannol Womens AidTop vendor: 54.1% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 66 active published awards; 12 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| Cyfannol Womens Aid | 2 wins | £6,540,107 |
| Barnardo's | 2 wins | £2,945,000 |
| The Parent Network | 1 win | £985,000 |
| Gwent Association of Voluntary Organisations | 1 win | £600,000 |
| Phoenix Domestic Abuse Service | 1 win | £509,400 |
Procedure terms
Contracting AuthorityCaerphilly County Borough Council | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published26 Jun 2026, 07:43 BST | Last source update26 Jun 2026, 07:43 BST | Recurring procurementNot published |
ClassificationNot published | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-059498 | ||
What is being bought
Caerphilly CBC (“the Council”) are purchasing a Software as a Service (SaaS) solution for the provision of a comprehensive Schools Management Information System (MIS). The primary objective of this tender is to procure a solution that enables schools to efficiently and effectively fulfil statutory and legislative responsibilities. The solution must support compliance with all relevant Welsh educational regulations and standards. The solution must provide a provision for Primary Schools, Secondary Schools, 3-18 Schools, Special Schools and Pupil Referral Units (PRUs). The desired solution should streamline administrative processes, enhance data management, and improve overall operational efficiency. It is essential that the solution minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform. This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple solutions.
What changed
From the official release history
- Official notice release published
26 Jun 2026, 07:43 BST - tender value changed
1 May 2026, 17:03 BST - Status changed to complete
1 May 2026, 17:03 BST - Official notice release published
1 May 2026, 17:03 BST - Submission deadline changed to published date
1 May 2026, 17:03 BST - Published value updated to £3,000,000
12 Dec 2025, 15:33 GMT - Status changed to active
12 Dec 2025, 15:33 GMT - Official notice release published
12 Dec 2025, 15:33 GMT - Submission deadline changed to 21 Jan 2026, 12:00 GMT
12 Dec 2025, 15:33 GMT - Published value updated to £3,000,000
7 Oct 2025, 10:14 BST - Status changed to planned
7 Oct 2025, 10:14 BST - Official notice release published
7 Oct 2025, 10:14 BST - Published value updated to £3,000,000
5 Sept 2025, 08:31 BST - Status changed to planning
5 Sept 2025, 08:31 BST - Official notice release published
5 Sept 2025, 08:31 BST - Buyer information updated
5 Sept 2025, 08:31 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcompletePublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
26 Jun 2026, 07:43 BST - Submission deadline
21 Jan 2026, 12:00 GMT - Award active
Not published · Not published - Contract active
Signed 23 Jun 2026, 00:00 BST · £1,600,000
Commercial outcome and competition
Awards ARBOR EDUCATION PARTNERS GROUP LTD Not published · Not published · active |
Contracts Purchase of a Schools Management Information System £1,600,000 · signed 23 Jun 2026, 00:00 BST · active Contract period: 1 Apr 2027, 00:00 BST — 31 Mar 2032, 23:59 BST |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
Caerphilly County Borough Council
Contracting authority GB-PPON-PWHP-2369-JPYLDocuments (1)
Official links; attachments are not copied
Related procedures (0)
No related procedures published