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Published 6 May 2022, 16:11 BST

Official UK procurement notice

Public Spaces CCTV Fully Managed Service for Cumbria

Official notice

Authority: The Police & Crime Commissioner for Cumbria (Police & fire)

ServicesOpen procedure
Sectors: Radio, television, communication, telecommunication and related equipment (32)Security, fire-fighting, police and defence equipment (35)Recreational, cultural and sporting services (92) Delivery: UKNorth West (UKD)
Published estimate£2,500,000exc. VAT49.7% below published estimate
Submissions closed 16 Jun 2022awarded 31 Oct 2022
Awarded to Bedroq Ltd

What is being bought

Published requirement description

The Police and Crime Commissioner for Cumbria (The Authority) is seeking to replace the County's existing Public Spaces CCTV estate, a service that is critical to the proactive and reactive monitoring of public spaces within the county for the purpose of the prevention and detection of crime.

Key elements of the current CCTV infrastructure are ageing and are reaching end of support on 31st July 2023.

The Authority is seeking a partner with proven knowledge and experience in delivery of a fully managed Public Spaces CCTV Service, in order to achieve successful supply and installation of replacement CCTV hardware, software, delivery of relevant training, storage and a fully managed and supported CCTV service for the term of the contract.

The term of the contract will initially be 5 years (60 months) followed by 2 + 2 + 1 extension options.

CPV: Closed circuit television services · Closed-circuit surveillance system · Closed-circuit television cameras · Security cameras · Surveillance and security systems and devices · Video-surveillance system

The lotProcurement structure

single lot · value published
Lot #1The competition process is being carried out under the Open Procedure detailed in part…AwardedRenewalPublished value£2,500,000

The competition process is being carried out under the Open Procedure detailed in part 2, section 3 (27) of the Public Contract Regulations 2015. The term of the contract will initially be 5 years (60 months) with the option to extend by up to 60 further months (two periods of 24 months and one period of 12 months (2+2+1)) subject to availability and funding provision. The Authority has estimated the value range for the 5 year initial contract to be £1,700,000 to £2,500,000.

Delivery: UK, North West · Cumbria
Extensions: Appendix A (Specification Requirements) details the full requirements for this tender and all requirements that we would like to obtain pricing for. Each requirement listed indicates whether it is an 'Optional Extra' or part of the core requirement. Pricing is requested for both Core Requirements and Optional Extras. · Initial term of 60 months followed by optional extension periods of: Two periods of 12 months followed by one period of 12 monthsVariant bids: not allowed
32234000 Closed-circuit television cameras32235000 Closed-circuit surveillance system32323500 Video-surveillance system35120000 Surveillance and security systems and devices35125300 Security cameras

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60%
  • Price: 40%
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 May 2022, 16:11 BST
Last source update
3 Nov 2022, 10:52 GMT
Award evaluation window
16 Jun 2022 – …
Authority reference
53010
FTS notice number
2022/S 000-031038
Classification (CPV)
Closed circuit television servicesClosed-circuit surveillance systemClosed-circuit television camerasSecurity camerasSurveillance and security systems and devicesVideo-surveillance system
Delivery area
UKNorth West (UKD)
Official registry OCID
ocds-h6vhtk-033511 Find a Tender
Contract terms
Electronic trading
electronic payment

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
16 Jun 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
16 Jun 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

16 Jun 2022 → 3 Nov 2022 · 3 dates
  1. Submission deadline
    16 Jun 2022, 12:00 BST
  2. Bids opened
    16 Jun 2022, 12:00 BST
  3. Notice published
    3 Nov 2022, 10:52 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    3 Nov 2022, 10:52 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,258,5341 contract exc. VAT
Bids received 1
Contracts signed 1latest 31 Oct 2022
Awarded toValueDateStatus
Bedroq LtdSME£1,258,534 †—Awarded

Contracts

  • Public Spaces CCTV Fully Managed Service for Cumbria · Bedroq LtdSME

    Signed
    31 Oct 2022
    Value
    £1,258,534
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

The Police & Crime Commissioner for Cumbria

Contracting authorityPolice & fireBody governed by public lawPublic order and safety N/A Police Headquarters, Carleton Hall, Penrith, Cumbria, North West, CA10 2AUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Director of Legal ServicesReview body PenrithContact email, phone
  • The Royal Courts of JusticeMediation body London

Bidders & participating suppliers

1 commercial party on the notice
  • Bedroq LtdAwarded supplier11859968 The Incuhive Space, Grigg Lane, Brockenhurst, Hampshire, North West, SO42 7RE

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria