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Published 15 Nov 2021, 14:06 GMT

Official UK procurement notice

Public Health Free Standing Air Filtration Devices for Higher Risk Spaces

Official notice

Authority: Warwickshire County Council (Local council)

Framework agreementGoodsOpen procedureSME suitableAccelerated
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: West Midlands (UKG13)
Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue
Submissions closed 30 Nov 2021awarded 4 Jan 2022
Framework period 4 yrsends 30 Nov 2025 · extension options published · starts 1 Dec 2021

What is being bought

Published requirement description

Warwickshire County Council (the Council) has commissioned a multi provider framework for the provision of free standing air purifiers for use in public spaces across Warwickshire.

Public Health Warwickshire wish to purchase air filtration devices of various sizes for higher risk settings; such as GP surgeries, community groups, public facing work places etc, within Warwickshire to reduce airborne transmission risks in poorly ventilated spaces.

The units must be free standing and easily portable with the ability to "plug-in and go" It is desirable if the units have the capacity to be used 24/7. The units must have Hepa Filters and/or UV-C lamp sterilisation. The units must have the capacity to be used in occupied spaces. There must be a minimum warranty period of two years.

CPV: Air-conditioning appliances · Ventilators

How this framework works

From the published notice
Bids received
35 bids received · 32 suppliers appointed
Framework period
4 yrs from 1 Dec 2021

The lotProcurement structure

single lot · value published
Lot #1The tender was conducted under PCR 27.5 as a state of urgency, therefore the tender…AwardedRenewal 4 yrsPublished value£1,000,000

The tender was conducted under PCR 27.5 as a state of urgency, therefore the tender period will be 15 days from the date of publication of the contract notice on Find a tender.

This is an open tender procedure

Contract period: 1 Dec 2021 – 30 Nov 2025 (4 yrs)
Delivery: West Midlands · Within the county boundaries of Warwickshire
Extensions: The initial framework term will be for 1 year however the Council reserves the right to extend the contract by further periods not exceeding 36 months (36 being the maximum available extension period) at the discretion of the Council · The initial framework term will be for 1 year however the Council reserves the right to extend the contract by further periods not exceeding 36 months (36 being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant.Variant bids: allowed
39714100 Ventilators

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100%
Published sub-criteria (1)
  • As described in the Invitation to tender: 100%
Published award criteria (2)
  • As described in the Invitation to tender: 100
  • Price: pass/fail
Conditions of participation2
  • Suitability

    As detailed in the tender documentation

  • Technical & professional ability

    The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on

    its own evaluation of the tenderers' most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability).

    The accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report

    from Credit Safe where this is available. The Council may also impose a bond or performance guarantee on the successful tenderer. Minimum level(s) of standards possibly required:

    Evidence as stated in the tender documentation.

What this means for your bid
  • “Public Health Free Standing Air Filtration Devices for Higher Risk…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Nov 2021, 14:06 GMT
Last source update
6 Jan 2022, 09:32 GMT
Award evaluation window
30 Nov 2021 – …
Authority reference
12718
FTS notice number
2022/S 000-000280
Accelerated

This tender is being conducted under PCR 27.5 as a state of urgency, therefore the tender period will be 15 days from the date of publication of the contract notice on Find a tender.

Classification (CPV)
Air-conditioning appliancesVentilators
Delivery area
West Midlands (UKG13)
Official registry OCID
ocds-h6vhtk-02f6a4 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSWJETS is: www.csw-jets.co.uk (https://www.csw-jets.co.uk) Registration and use of CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSWJETS correspondence function. If you are having trouble registering with CSW-JETS please email us at: [email protected] Providers must register on CSWJETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement. During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers. These changes may include (but are not limited to): • Changes in legislation that may for example require the inclusion of new customer groups • Opportunities offered by emerging/new technologies • increases or decreases in funding - this will usually be due to reductions or additions in budget allocations as part of the Council's budget setting processes, It may also be as a consequence of additional funding streams which were unknown at the time of awarding the contract but which are provided to increase the volume of services delivered

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
30 Nov 2021, 11:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
30 Nov 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.csw-jets.co.uk ↗

Timeline

30 Nov 2021 → 6 Jan 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    30 Nov 2021, 11:00 GMT
  2. Bids opened
    30 Nov 2021, 12:00 GMT
  3. Contract starts
    1 Dec 2021
  4. Notice published
    6 Jan 2022, 09:32 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    6 Jan 2022, 09:32 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 32admitted to the panel · see the list ↓
Bids received 3530 from SMEs
Contracts signed 20latest 4 Jan 2022

33 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 20 of these contracts carry the same published figure, £1,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 000280-2022-1

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-10

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-11

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-12

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-13

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-14

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-15

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-16

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-17

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-18

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-19

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-2

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-20

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-21

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-22

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-23

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-24

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-25

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-26

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 000280-2022-27

    Signed
    4 Jan 2022
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
35bids · 35 electronic30——

Contracting authority & participating public bodies

Warwickshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Shire Hall,Market Square, WARWICK, West Midlands, CV344RLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court for England and WalesReview body London

Framework contractors & participating bidders

33 commercial parties on the notice
Show 23 more suppliers

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria