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Find a TenderAwardedContract details notice
Published 17 Mar 2025, 17:22 GMT

Official UK procurement notice

Public Affairs Support · UK public procurement notice

Official notice

Authority: Qualifications Wales (Public body)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79) Delivery: Wales (UKL)
Published estimate£34,000≈ £17k / year · £40,000 inc. VAT
Submissions closed 28 Apr 2025awarded 12 May 2025
Awarded to Camlas Limited
Contract term 2 yrsends 25 May 2027 · up to 25 May 2029 with extensions · starts 26 May 2025

What is being bought

Published requirement description

We require a monitoring service consisting of weekly brief, daily notices and reports on business where QW is directly mentioned or where there is a highly relevant debate or committee meeting to supplement the weekly brief.

We also require an annual perceptions audit of Members of the Senedd and profile rasing formal events for 30MSs plus briefing sessions. Following a voluntary 8 working day standstill period the Contract was awarded.

CPV: Business and management consultancy services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£34,000
Contract period: 26 May 2025 – 25 May 2027 (2 yrs) · up to 25 May 2029 with extensionsValue: £34,000 exc. VAT · £40,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Additional services as described in the Specification: • Pre and post Senedd election briefings • Cross party manifestos • We may request monitoring of MS social media channels on ad hoc basis after a big announcement that impacts on qualifications and Qualifications Wales. · Two options to extend by 12 months
79410000 Business and management consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Monitoring approach : In your response, please provide a description of the monitoring service offered and explain how this is the most appropriate for our purposes. You should include information regarding the level of detail and tailoring proposed and suggested timings. You should also consider how you will ensure a high-quality service is maintained.
  • Audit approach: In your response provide a detailed plan outlining how the perception audit element will be achieved and how a high-quality service will be maintained annually. You should explain the methodology and targeting approach. You should include information regarding who will be completing the audit. You should also consider plans for managing risks and contingencies, and, as appropriate, data handling and storage procedures including GDPR Compliance as a data controller
  • Relevant experience  : In your response provide specific evidence of relevant experience of conducting similar or relevant activities for both the monitoring service and perception audits. Please explain how your experience will help you to complete this contract and include testimonials from clients.
  • Price: The overall cost including VAT for providing the service over one year to include the weekly & monthly briefing reports, daily update for one year plus an annual stakeholder perceptions audit and four profile raising events and four briefing sessions.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Mar 2025, 17:22 GMT
Last source update
6 Jun 2025, 09:28 BST
Authority reference
QWL242522
FTS notice number
2025/S 000-009762
Latest notice
Contract details notice (UK7)
Classification (CPV)
Business and management consultancy services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-04ee23 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
28 Apr 2025, 16:00 BST
Clarification deadline
11 Apr 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

17 Mar 2025 → 6 Jun 2025 · 5 dates
  1. Tender notice published
    17 Mar 2025, 17:22 GMT
  2. Clarification questions by
    11 Apr 2025, 16:00 BST
  3. Submission deadline
    28 Apr 2025, 16:00 BST
  4. Contract starts
    26 May 2025, 00:00 BST
  5. Latest notice published
    6 Jun 2025, 09:28 BST

Notice history

5 events · 3 releases on Find a Tender · since 17 Mar 2025
  1. Tender notice published
    17 Mar 2025, 17:22 GMT
    UK4
  2. Contract award notice published
    13 May 2025, 14:44 BST
    UK6
  3. Status changed to complete
    13 May 2025, 14:44 BST
  4. Contract signature expected
    26 May 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    6 Jun 2025, 09:28 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £57,5001 award exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 28 May 2025
Awarded toValueDateStatus
Camlas LimitedSMEPublic affiars support28 May 2025 – 27 May 2028 · up to 27 May 2030Extensions: Two options to extend by 12 months if not scope change and KPIs met · Options: To hold briefing sessiosn with Members of Senedd and prfile raising events£57,50012 May 2025Awarded

Contracts

  • Public affairs support · Camlas LimitedSME

    Signed
    28 May 2025
    Value
    £57,500
    Period
    28 May 2025 – 27 May 2028 · up to 27 May 2030 with extensions
    Status
    active
    Extensions
    If Scope has not changed and all KPIs are met
    Options
    The supplier may arrange profile raising events for members of the Sennedd.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders20—

Contracting authority & participating public bodies

Qualifications Wales

Contracting authorityPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PXVT-3973-CLLV Q2 Building, Pencarn Lane Imperial Park, Newport, Wales, NP10 8ARContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • CAMLAS LIMITEDAwarded supplierGB-COH: 05691865GB-PPON: PWYM-6584-BJGZ 3 Burt Street, Cardiff, Wales, CF10 5FZContact email

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender