Official UK procurement notice
PS-25-229 - Fire Suppression (Sprinkler) System Service, Maintenance & Repair MTC
Authority: East Ayrshire Council (Local council)
What is being bought
Published requirement descriptionThe nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of non-domestic sprinkler systems, fire hydrants, dry risers, gas suppression systems and cookerhood suppression systems. It is anticipated that the vast majority of work will be carried out during normal working hours.
- Recurrence: 36 months
CPV: Fire hydrants · Fire suppression system · Repair and maintenance services of firefighting equipment · Sprinkler systems · Sprinkler systems installation work
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Suitability
For the purpose of this Contract, the Contractor (including any Sub-Contractors if appropriate) must be a LPS 1048 Certified Contractor.
- Economic & financial standing
Financial Standing
The Council shall commission an independent third party business credit report from Creditsafe Business Solutions Ltd using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Credit Score of 30 out of 100 will have their submission regarded as a “Fail” and will not be considered further. Where a Tenderer receives a Credit Score of between 30-50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.
Risk or Credit reports from other agencies will not be considered.
It is the Tenderers responsibility to ensure that all information held by Creditsafe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Creditsafe scores are accurate by the due submission date.
Insurances
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below.
Public & Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.
Employers…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 36 months
- First published
- 2 Feb 2026, 12:12 GMT
- Last source update
- 14 Jul 2026, 14:39 BST
- Award evaluation window
- 6 Mar 2026 – …
- FTS notice number
2026/S 000-066256- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06141cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:837391)
How it was run
Official notice- Submission deadline
- 6 Mar 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 6 Mar 2026, 12:00 GMT
Timeline
6 Mar 2026 → 14 Jul 2026 · 3 dates- Submission deadline233 days ago6 Mar 2026, 12:00 GMT
- Bids opened233 days ago6 Mar 2026, 12:00 GMT
- Notice published102 days ago14 Jul 2026, 14:39 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Jul 2026, 14:39 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Emtec FireSME | £791,758 † | — | Awarded |
Contracts
Contract 066256-2026-1 · Emtec FireSME
- Signed
- 28 Apr 2026
- Value
- £791,758
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Emtec FireAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria