Official UK procurement notice
PRP299 Cleaning of Kitchen Ventilation Systems
Authority: Derbyshire County Council (Local council)
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42)Repair & Maintenance (50) Delivery: East Midlands (UKF1)
Published estimate£255,000≈ £255k / year · £306,000 inc. VAT49% below published estimate
Submissions closed 15 Dec 2025awarded 16 Jan 2026
Awarded to Quantaqua Ltd
Contract term 1 yrends 31 Mar 2027 · up to 31 Mar 2029 with extensions · starts 1 Apr 2026
What is being bought
Published requirement descriptionDerbyshire County Council are seeking to appoint a fully registered experienced commercial contractor capable to carry out the contract for Cleaning of Kitchen Ventilation Systems to all our premises throughout the county of Derbyshire.
Examples of Council premises where servicing and maintenance is required includes Offices, Educational Establishments, Homes for Older People, Libraries, Children's Centres / Residential Homes, properties.
CPV: Repair and maintenance services · Ventilation ducting · Ventilation equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£255,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Price
- Quality
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Nov 2025, 16:10 GMT
- Last source update
- 18 Feb 2026, 12:49 GMT
- Award evaluation window
- Submission end – 2 Mar 2026
- FTS notice number
2025/S 000-074515- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e2beFind a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 15 Dec 2025, 11:00 GMT
- Clarification deadline
- 1 Dec 2025, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
17 Nov 2025 → 1 Apr 2026 · 7 dates- Tender notice published337 days ago17 Nov 2025, 16:10 GMT
- Clarification questions by323 days ago1 Dec 2025, 16:00 GMT
- Submission deadline309 days ago15 Dec 2025, 11:00 GMT
- Assessment summaries sent277 days ago16 Jan 2026
- Latest notice published244 days ago18 Feb 2026, 12:49 GMT
- Award decision expected by231 days ago2 Mar 2026, 23:59 GMT
- Contract starts202 days ago1 Apr 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 17 Nov 2025- Tender notice published17 Nov 2025, 16:10 GMTUK4
- Contract award notice published16 Jan 2026, 15:35 GMTUK6
- Status changed to complete16 Jan 2026, 15:35 GMT
- Contract signature expected16 Feb 2026, 23:59 GMTscheduled
- Contract details notice published18 Feb 2026, 12:49 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £130,0701 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 4 Feb 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Quantaqua LtdSME1 Apr 2026 – 31 Mar 2027 · up to 31 Mar 2029Extensions: 2 x 12 month extensions at the discretion of the Council, | £130,070 | 16 Jan 2026 | Awarded |
Contracts
PRP299 Cleaning of Kitchen Ventilation Systems · Quantaqua LtdSME
- Signed
- 4 Feb 2026
- Value
- £130,070
- Period
- 1 Apr 2026 – 31 Mar 2027 · up to 31 Mar 2029 with extensions
- Status
- active
- Extensions
- 2 x 12 month extensions available at the discretion of the Council
3 agreed KPIs: Servicing Visits · Invoicing · Compliants
- Servicing Visits, Percentage of servicing visits attended when scheduled, including certification issued within the specified timescale.
- Invoicing, Percentage number of invoices received within the 10 days of the service.
- Compliants, Number of complaints resolved within 28 days of complaint submitted.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 8 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- QUANTAQUA LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender