Official UK procurement notice
Provisions of Appliance Bay Doors & Gates Maintenance Services
Authority: London Fire Commissioner (Public body)
Sectors: Industrial machinery (42)Repair & Maintenance (50) Delivery: Delivery location not published
Published estimate£3,702,041≈ £753k / year · £4,442,449 inc. VAT · 1 value update
Submissions closed 11 Sept 2026
Next notice expected 1 Nov 2026
Contract term 4 yrs 11 moends 6 Jan 2032 · up to 6 Jan 2034 with extensions · starts 7 Feb 2027
What is being bought
Published requirement descriptionScope of Services
The maintenance services required will include, but will not be limited to:
Doors
- Powered and manually operated vertically and horizontally moving appliance bay doors
- Revolving and powered entrance doors and speed lanes
- Automatic door-closing devices associated with appliance bay doors
Vehicle Control Systems
- Vehicle access control systems (excluding wider access control systems unless included in scope)
- Traffic (vehicle) barriers
- Hydraulic traffic bollards
Gates
- Powered and manually operated gates (vehicle and pedestrian)
Roller shutters
Drill tower grills and shutters
Minor works
- Any other maintenance services the Commissioner may reasonably request during the term of the Agreement. Any such additions will constitute a formal Change.
Planned and Reactive Maintenance Requirements
- The Supplier will manage and deliver Planned Preventative Maintenance (PPM) schedules for all service areas throughout the duration of the Agreement.
- The Supplier will provide a 24/7/365 reactive maintenance and emergency call-out service.
- How the procedure runs: Stage 1 - Conditions of Participation Stage then Stage 2 - ITT Stage
CPV: Industrial machinery · Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£3,702,041
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality and Social value: 60%
- Commercial: 40%
Published award criteria (2)
- Quality and Social value: Quality and social value split
- Commercial: Pricing split
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Mar 2026, 18:57 GMT
- Last source update
- 24 Aug 2026, 17:30 BST
- Award evaluation window
- Submission end – 11 Nov 2026
- Authority reference
LFB51- FTS notice number
2026/S 000-069345- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-066295Find a Tender- Contract terms summary
30 days
- How it runs
Stage 1 - Conditions of Participation Stage then Stage 2 - ITT Stage
Review and risk notes
- Risks
As per ITT documents
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Requests to participate (first stage)
- 22 Sept 2026, 16:00 BST
- Submission deadline
- 11 Sept 2026, 17:00 BST
- Clarification deadline
- 22 Sept 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
4 Mar 2026 → 7 Feb 2027 · 10 dates- Planning notice published232 days ago4 Mar 2026, 18:57 GMT
- Market engagement205 days ago31 Mar 2026, 23:59 BST
Please provide your Intend registered email address to be attached as a supplier to this Tender activity. There is also a Clarification Log attached should Bidders have any queries regarding the preliminary market engagement notice.
- Tender notice published92 days ago22 Jul 2026, 16:30 BST
- Latest notice published59 days ago24 Aug 2026, 17:30 BST
- Submission deadline41 days ago11 Sept 2026, 17:00 BST
- Clarification questions by30 days ago22 Sept 2026, 16:00 BST
- Expressions of interest by30 days ago22 Sept 2026, 16:00 BST
- Today22 Oct 2026
- Next notice expectedin 10 days1 Nov 2026, 23:59 GMT
- Award decision expected byin 20 days11 Nov 2026, 23:59 GMT
- Contract startsin 107 days7 Feb 2027
Notice history
8 events · 3 releases on Find a Tender · since 4 Mar 2026- Preliminary market engagement notice published4 Mar 2026, 18:57 GMTUK2
- Tender notice published22 Jul 2026, 16:30 BSTUK4
- Published value updated to £3,702,04122 Jul 2026, 16:30 BSTwas £387,413
- Status changed to active22 Jul 2026, 16:30 BST
- Procurement method changed22 Jul 2026, 16:30 BST
- Deadline published: 11 Sept 2026, 17:00 BST22 Jul 2026, 16:30 BST
- Tender notice published24 Aug 2026, 17:30 BSTUK4
- Procurement method changed24 Aug 2026, 17:30 BST
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender