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Find a TenderPast planning noticePreliminary market engagement notice
Published 17 Oct 2025, 16:53 BST

Official UK procurement notice

Provision of Uniform Management System

Official notice

Authority: The Police and Crime Commissioner for Nottinghamshire (Police & fire)

ServicesBelow thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: East Midlands (UKF)
Planned pipeline value£136,547pipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 5 yrsends 16 Aug 2031 · starts 17 Aug 2026

What is being bought

Published requirement description

Nottinghamshire Police and Crime Commissioner intends to procure a Uniform Management System that will deliver:

  • Real-time inventory tracking across multiple sites
  • Role-based ordering restrictions
  • Barcode/QR code scanning for stock movement
  • Automated alerts for stock replenishment and PPE expiry
  • Integration with officer data (e.g., rank, department, collar number)
  • Reporting and analytics capabilities

Objectives

The new system is expected to deliver:

  • Reduced over-ordering and improved entitlement controls
  • Efficiencies by streamlining manual processes
  • Improved service delivery to officers and staff
  • Compliance with data protection and operational standards

The proposed specifications include:

  • Functional: Inventory management, user management, distribution and returns
  • Technical: Reporting, performance, system architecture, security
  • Operational: User interface, system integration, compliance, implementation and support

A full specification document will be shared with registered suppliers via our procurement portal.

CPV: Inventory management software development services · Inventory management software package

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 5 yrsSME
Contract period: 17 Aug 2026 – 16 Aug 2031 (5 yrs)
Delivery: East MidlandsEligibility: SME eligible
48430000 Inventory management software package72212430 Inventory management software development services

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Oct 2025, 16:53 BST
Last source update
17 Oct 2025, 16:53 BST
Authority reference
NOTTS-000339
FTS notice number
2025/S 000-066489
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Inventory management software development servicesInventory management software package
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-05cf3d Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

17 Oct 2025 → 17 Aug 2026 · 3 dates
  1. Planning notice published370 days ago
    17 Oct 2025, 16:53 BST
  2. Market engagement359 days ago
    27 Oct 2025, 23:59 GMT

    Only organisations who could meet the requirements outlined previously should submit an Expression of Interest. The purpose of this process is to engage with providers who are positioned to deliver this service. This is not an opportunity for speculative interest.

    The Nottinghamshire Police and Crime Commissioner invites prospective providers to attend our Pre-Market Engagement webinar on Tuesday 28th October 2025, 10 am. Full event details will be shared closer to the date.

    We will provide an opportunity for potential providers to review and comment on the proposed specifications. Attendees will be able to ask questions, share insights, and help shape a clear and deliverable approach for this aspect of the procurement.

    Interested suppliers must register on our procurement portal Atamis by 3pm on Monday 27th October 2025 to access full details.

    Central Digital Platform:

    supplierregistration.cabinetoffice.gov.uk/organisation/register ↗

    Atamis e-sourcing portal: nottinghamshirepolice.my.site.com/s/Welcome ↗

    Following registration, suppliers will receive:

    • Access to the proposed specifications
    • A questionnaire to provide feedback on their system capabilities and licensing models
    • Booking instructions for the webinar and individual sessions

    Should suppliers have any queries, or having problems using the portal, they should contact Helpdesk at:

    Phone: 0800 9956035

    E-mail: [email protected]

  3. Contract starts66 days ago
    17 Aug 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    17 Oct 2025, 16:53 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

The Police and Crime Commissioner for Nottinghamshire

Contracting authorityPublic authority - sub-central government GB-PPON: PGLQ-4189-YYPY Sherwood Lodge, Nottingham, East Midlands, NG5 6LUContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure