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Published 10 Aug 2022, 13:08 BST

Official UK procurement notice

Provision of Train Fleet Cleaning Services and/or Railway Station & Other Property Cleaning Services

Official notice

Authority: Thameslink Southern Great Northern Limited (TSGN) (Public body)

3 lotsServicesCompetitive dialogueMax 2 lots per supplier
Sectors: Cleaning & Environmental Services (90) Delivery: East of England (UKH)London (UKI)South East (UKJ)
Published estimate£122,500,000total for 3 lots
Submissions closed 9 Sept 2022
Lots 3max 2 won per supplier

What is being bought3 lots · detail below

Published requirement description

Govia Thameslink Railway ltd (GTR) are looking to procure a partner to provide one or both of the following services:

Train Fleet Cleaning Services

Railway Station + Other Properties Cleaning Services

The scope of the requirement includes sites across the entire GTR network which stretches across the South East of England

  • Recurrence: It is our intention to issue documentation in accordance with the timescales below: PQQ Issued: 12 September 2022 Stage 1 Tender Issued: 14 October 2022 Stage 2 Tender Issued: 19 December 2022

CPV: Accommodation, building and window cleaning services · Cleaning services · Cleaning services of transport equipment

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£245,000,000 together) · win at most 2 of them
Lot #1Provision of Train Fleet Cleaning ServcesRenewalPublished value£87,500,000

Govia Thameslink Railway Ltd operate a fleet of more than 500 Multiple Unit Vehicles ranging from two-carriage vehicles to 12 carriage vehicles.

Approximately 90% + of the available fleet is operational on a daily basis with approximately 10% of the overall rolling stock being out of service undergoing planned maintenance, repair and/or refurbishment.

GTR currently operate a mixed economy when it comes to train fleet cleaning services. 100% of Turnaround Train Cleaning is currently outsourced to an external third-party supplier while only a percentage of the Berthing / Stabling Cleaning Services is undertaken by an external third-party supplier. The remaining cleaning activities are undertaken by an in-house team located at a number of Depots located across the network.

Delivery: East of England, London, South East · Train Fleet Cleaning Services comprises; Turnaround Train Fleet Cleaning Services (ie. cleaning activities primarily undertaken throughout the day at Terminus Railway Stations when trains reach their final destination before being 'Turned Around' and going back into service). Turnaround cleaning activities are undertaken at more than 30 different sites across the South East of England. At most sites cleaning activities are required to be provided 7 days a week. Berthing / Stabling Train Fleet Cleaning Services (cleaning activities primarily undertaken at specific Depots, Sidings & Stations across the South East of England where railway carriages are berthed / stabled / stored overnight as and when they are taken out of service throughout the day). Cleaning activities will be required to be undertaken at more than 30 specific sites across the South East of England. At most sites cleaning activities are required to be provided 7 days a week.
Extensions: The specific areas where options will be accepted will be detailed in the Tender documentation, which will be made available when the Pre-qualification Questionnaire (PQQ) is made available · Initial Contract Term: 22 months from 1 June 2023 Potential extension 1: 36 months from 1 April 2025 Potential extension 2: 12 months from 1 April 2028 Both potential contract extensions will be subject to satisfactory performance and agreement on priceSecond stage: 3–6 candidates invited to tenderVariant bids: allowed
90917000 Cleaning services of transport equipment
Lot #2Provision of Railway Station + Property Cleaning ServicesRenewalPublished value£35,000,000

Govia Thameslink Railway Ltd is responsible for managing a total of 238 Railway Stations. All Railway Stations are classified by the Department for Transport (DfT) depending on the size of the station and the volume of trains / passenger traffic using the station:

The breakdown of the DfT classification on GTR managed stations is detailed below:

1 x A classified station

6 x B classified stations

35 x C, C1 & C2 classified stations

54 x D classified stations

93 x E classified stations

49 x F1 & F2 classified stations

238 Total stations

Delivery: East of England, London, South East · Govia Thameslink Railway Ltd are currently responsible for managing (including cleaning) a total of 238 railway station plus other property located across the South East of England. The scope of the cleaning requirement includes the following types of property: - Railway Stations Offices Training Facilities Engineering Depots (specific areas only) Train Driver Depots Train Crew Accommodation
Extensions: The specific areas where options will be accepted will be detailed in the Tender documentation, which will be made available when the Pre-qualification Questionnaire (PQQ) is issued · Initial Contract Term: 22 months from 1 June 2023 Potential extension 1: 36 months from 1 April 2025 Potential extension 2: 12 months from 1 April 2028 Both potential contract extensions will be subject to satisfactory performance and agreement on priceSecond stage: 3–6 candidates invited to tenderVariant bids: allowed
90911000 Accommodation, building and window cleaning services
Lot #3Dual Award of Lots 1 & 2RenewalPublished value£122,500,000

Details as outlined for Lots 1 & 2

Delivery: East of England, London, South East · Details as outlined for Lots 1 & 2
Extensions: The specific areas where options will be accepted will be detailed in the Tender documentation, which will be made available when the Pre-qualification Questionnaire (PQQ) is made available · Initial Contract Term: 22 months from 1 June 2023 Potential extension 1: 36 months from 1 April 2025 Potential extension 2: 12 months from 1 April 2028 Both potential contract extensions will be subject to satisfactory performance and agreement on priceSecond stage: 3–6 candidates invited to tenderVariant bids: allowed
90910000 Cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Lot 1 - Fleet Cleaning Services\nLot 2 - Station & Other Buildings Cleaning Services\nLot 3 - Dual Award of Lots 1 & 2
Successive reduction
Candidates will be reduced successively across stages

Procedure terms & legal framework

From the official record
Procedure method
Competitive dialogue
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement

Yes · It is our intention to issue documentation in accordance with the timescales below:

PQQ Issued: 12 September 2022

Stage 1 Tender Issued: 14 October 2022

Stage 2 Tender Issued: 19 December 2022

First published
10 Aug 2022, 13:08 BST
Last source update
18 Aug 2022, 15:16 BST
FTS notice number
2022/S 000-022995
Classification (CPV)
Accommodation, building and window cleaning servicesCleaning servicesCleaning services of transport equipment
Delivery area
East of England (UKH)London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-035a9a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
9 Sept 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

gtrailway.com ↗

Timeline

18 Aug 2022 → 14 Oct 2022 · 3 dates
  1. Notice published
    18 Aug 2022, 15:16 BST
  2. Submission deadline
    9 Sept 2022, 12:00 BST
  3. Invitations to tender expected
    14 Oct 2022, 00:00 BST

Notice history

2 releases on Find a Tender
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—ClassificationII.2.2——

1 amendment published without a description.

Contracting authority & participating public bodies

Govia Thameslink Railway Ltd

Contracting authorityPublic bodyRailway services GB-COH: 07934306 24 Monument Street, LONDON, South East, EC3R 8AJContact name, email Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria