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Official procurement procedure

Provision of Support & Maintenance of the Idox Electronic Documents Records Management System

No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Caerphilly County Borough Council: "Provision of Support & Maintenance of the Idox Electronic Documents Records Management System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityCaerphilly County Borough CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Caerphilly County Borough Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Caerphilly County Borough Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.5Bids / Report
16.7% of reports have one bid
Supplier ConcentrationHigh Concentration
Cyfannol Womens AidTop vendor: 54.1% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 66 active published awards; 12 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
Cyfannol Womens Aid2 wins£6,540,107
Barnardo's2 wins£2,945,000
The Parent Network1 win£985,000
Gwent Association of Voluntary Organisations1 win£600,000
Phoenix Domestic Abuse Service1 win£509,400
Procedure terms
Contracting AuthorityCaerphilly County Borough Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published3 Apr 2025, 11:37 BST
Last source update3 Apr 2025, 11:37 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-04f84a
What is being bought
Award of contract via Direct Award to IDOX Ltd for the Provision of Support & Maintenance of the Idox Electronic Documents Records Management System. The Council requires the maintenance of this system to be renewed for a period of 12 months with an option to extend for a further 12 months whilst the information is moved to the Council's SharePoint site.
What changed
From the official release history
  1. Official notice release published
    3 Apr 2025, 11:37 BST
  2. Status changed to complete
    25 Mar 2025, 10:51 GMT
  3. Official notice release published
    25 Mar 2025, 10:51 GMT
  4. Buyer information updated
    25 Mar 2025, 10:51 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    3 Apr 2025, 11:37 BST
  2. Award active
    26 Mar 2025, 00:00 GMT · £38,755
Commercial outcome and competition
Awards
IDOX SOFTWARE LTD
£38,755 · 26 Mar 2025, 00:00 GMT · active
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Caerphilly County Borough Council

Contracting authority GB-PPON-PWHP-2369-JPYL
View buyer profile

  • Caerphilly County Borough Council
    buyer

    GB-PPON: PWHP-2369-JPYL
    Penallta House, Tredomen Park, Hengoed, UKL16, CF82 7PG, GB
    thomaj11@caerphilly.gov.uk
    +441443863382

  • IDOX Software Ltd
    supplier

    GB-PPON: PYXN-6943-DMZG
    Unit 5, Woking 8, Forsyth Road, Woking, UKJ25, GU21 5SB, GB
    tim.jones@idoxgroup.com
Award and contract changes
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published