Find a TenderAwarded

Published 15 Jul 2021, 13:55 BST

Official UK procurement notice

Provision of Specialist Office Equipment

Framework agreement2 lotsGoodsOpen procedureSME suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Repair & Maintenance (50)

+1 more

Installation services (except software) (51)

Delivery: Scotland (UKM)

Framework ceiling (notional)£500,000total for 2 lots · framework ceiling, not attributable revenue

Submissions closed 23 Aug 2021awarded 22 Oct 2021

Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Two lots for the supply and related services - first lot is ergonomic specialist office chairs, second lot is ergonomic workstation accessories

CPV: Desks and tables · Footrests · Installation services (except software) · Installation services of office equipment · Office machinery, equipment and supplies except computers, printers and furniture · Parts, accessories and supplies for computers · Repair and maintenance services of furniture · Seats, chairs and related products, and associated parts · Various office equipment and supplies

How this framework works

From the published notice

Places: up to 1 suppliers · 5 bids on the busiest of 2 lots (5.0 per place) · 1 appointed (full)

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot

Lot #1Provision of ergonomic specialist office chairsAwardedRenewal

The provision of ergonomic specialist chairs, including installation, maintenance and all other related services

Delivery: Scotland · Social Security Scotland have locations throughout Scotland

Extensions: Extension options of 2 x 12 month periodsVariant bids: not allowed

39110000 Seats, chairs and related products, and associated parts 50850000 Repair and maintenance services of furniture 51000000 Installation services (except software)

Lot #2Provision of Ergonomic workstation accessoriesAwardedRenewal

Provision of ergonomic workstation accessories required following Display Screen Equipment assessment. Support services also required including guidance, installation and any other related services

Delivery: Scotland · Social Security Scotland has locations throughout Scotland

Extensions: Extension options of 2 x 12 month periodsVariant bids: not allowed

30100000 Office machinery, equipment and supplies except computers, printers and furniture 30190000 Various office equipment and supplies 30237000 Parts, accessories and supplies for computers 39113700 Footrests 39121000 Desks and tables 51620000 Installation services of office equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 40%Price: 60%

Published award criteria (2)

Quality: 40
Price: 60

Conditions of participation2

Suitability
Selection criteria as stated in tender documents
Economic & financial standing
FINANCIAL RATIOS(S)
INSURANCE
Minimum: Financial Ratio: Bidders will be required to meet the following: The acceptable range is a Failure Score no less than 50 subject to Dun and Bradstreet. Insurances: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any sub…

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
“Provision of Specialist Office Equipment” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 15 Jul 2021, 13:55 BST
Last source update: 5 Nov 2021, 10:44 GMT
Award evaluation window: 23 Aug 2021 – …
Authority reference: CASE/540597
FTS notice number: 2021/S 000-027791
Classification (CPV): Desks and tablesFootrestsInstallation services (except software)Installation services of office equipmentOffice machinery, equipment and supplies except computers, printers and furnitureParts, accessories and supplies for computersRepair and maintenance services of furnitureSeats, chairs and related products, and associated partsVarious office equipment and supplies
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-02c854 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The project code is project_19160. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Specified within the Statement of Requirement Community benefits are included in this requirement, for more information http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361. A summary of the expected community benefits has been provided as follows: Specified within Statement of Requirement Community benefits within the contract are as follows: Webinars and workshops across Social Security Scotland to educate on preventative measures for musculoskeletal issues, including non-Social Security Scotland employees SMEs based in Scotland targeted for end of life furniture sales Increased presence in Scotland supporting local economy Apprenticeship opportunities for people living in Scotland or attending Scottish universities Impact on community will be monitored throughout the contract by surveys and post service emails to Social Security Scotland staff (SC Ref:672631)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 23 Aug 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 23 Aug 2021, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

23 Aug 2021 → 5 Nov 2021 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
23 Aug 2021, 12:00 BST
Bids opened
23 Aug 2021, 12:00 BST
Notice published
5 Nov 2021, 10:44 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
5 Nov 2021, 10:44 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 55 from SMEs · busiest of 2 lots

Contracts signed 2latest 22 Oct 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £250,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Provision of ergonomic specialist office chairs
Signed
22 Oct 2021
Value
ceiling above
Status
active
Provision of Ergonomic workstation accessories
Signed
22 Oct 2021
Value
ceiling above
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Provision of ergonomic specialist office chairs	5bids · 5 electronic · 5 from abroad	5	—	—
2 · Provision of Ergonomic workstation accessories	5bids · 5 electronic · 5 from abroad	5	—	—

Contracting authority & participating public bodies

Social Security Scotland

Contracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 2nd Floor Dundee House, 50 North Lindsay Street, Dundee, Scotland, DD1 1QEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Sheriff Court HouseReview body Edinburgh

Framework contractors & participating bidders

1 commercial party on the notice

Back Care Solutions LtdFramework contractor Unit 6, Centurion Industrial Estate, Centurion Way, LEYLAND, UK, PR254GUContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria