Official UK procurement notice
Provision of Software Services: Financial Management
Authority: Cairn Housing Association (Housing)
What is being bought
Published requirement descriptionThe services required and sought via this tender are: Core Financial Systems (accounts management, purchasing, tax management); Web based; Cloud/SaaS; Integration with other Cairn systems; Reporting/ dashboard functionality; Improving Cairn workflows/processes; Making Tax Digital; End to End Purchasing system; Integration to HMS (Housing Management System); Multi-dimensional ledger structure
CPV: Financial systems software package
The lotProcurement structure
single lot · no lot value publishedLot #1Single stage invitation to tender, evaluation based on 30% lowest price / 70% highest…AwardedRenewal
Single stage invitation to tender, evaluation based on 30% lowest price / 70% highest quality. Top four scorer invited to interview.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- General Overview: 5%
- System Specification: 25%
- Treasury and VAT: 5%
- Purchasing System: 25%
- Fixed Asset Register: 5%
- Reporting: 5%
- price: 30%
Published award criteria (7)
- General Overview: 5%
- System Specification: 25%
- Treasury and VAT: 5%
- Purchasing System: 25%
- Fixed Asset Register: 5%
- Reporting: 5%
- Price: 30%
- Suitability
As per tender documents
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 16 Dec 2022, 12:29 GMT
- Last source update
- 16 May 2023, 08:33 BST
- Award evaluation window
- 27 Jan 2023 – …
- Authority reference
CHG12/22-3- FTS notice number
2023/S 000-013849- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0391e9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As per tender documents
Publisher note: (SC Ref:732171)
How it was run
Official notice- Submission deadline
- 10 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 27 Jan 2023, 12:30 GMT
Timeline
27 Jan 2023 → 16 May 2023 · 3 dates- Bids opened27 Jan 2023, 12:30 GMT
- Submission deadline10 Feb 2023, 12:00 GMT
- Notice published16 May 2023, 08:33 BST
Notice history
3 events · 4 releases on Find a Tender · since 19 Dec 2022- Deadline moved to 3 Feb 2023, 12:00 GMT19 Dec 2022, 16:00 GMT+7 days · was 27 Jan 2023, 12:00 GMT
- Deadline moved to 10 Feb 2023, 12:00 GMT26 Jan 2023, 11:51 GMT+7 days · was 3 Feb 2023, 12:00 GMT
- Status changed to complete16 May 2023, 08:33 BST
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 27 Jan 2023 | 3 Feb 2023 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 27 Jan 2023 | 3 Feb 2023 | +7 d |
| — | DeadlineTime limit · IV.2.2 | 3 Feb 2023 | 10 Feb 2023 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 3 Feb 2023 | 10 Feb 2023 | +7 d |
Allowance for Christmas holiday
Change requested by lead officer.
Routine re-releases (4)
- 2022-12: 1 release · 16 Dec 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Xledger ltdSME | — | — | Awarded |
Contracts
Contract 013849-2023-1 · Xledger ltdSME
- Signed
- 15 May 2023
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Single stage invitation to tender, evaluation based on 30% lowest price / 70% highest… | 9bids · 9 electronic | 5 | — | £243,704 – £507,717 |
| Whole notice | — | — | — | £243,704 – £507,717 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Xledger ltdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria